Goverment Jobs
Published
November 20, 2018
Location
Seattle, Washington
Category
Job Type

Description

Summary

Position Overview
Metro Transit is seeking four talented administrative specialists to join our Operations team to support the processing of FMLA/KCFML and Workers Comp FMLA.

The positions will report to the Superintendent of Planning and Technical Support in the Operations Section and be located in King Street Center. Accurate attention to detail and maintenance of a high level of confidentiality are critical in these positions.

In addition to assisting with other general administrative duties, these positions will be the contact point for FMLA related issues, maintain FMLA processes and tracking, update reports, and distribute FMLA response and other employee communications documents. Work will include updating databases, checking employee eligibility for FMLA/KCFML by running an eligibility and usage query, checking for FMLA qualifying reasons, and consulting with Transit Disability Services or Transit Chiefs as needed for direction.This work requires complicated calculations based onthe last 12 months, the coming 12 months, and accruals balances.

An Employer To Be Proud Of
King County Metro Transit is a regional leader in helping people move quickly throughout the region, reducing commuter stress, greening the environment and radically improving urban air quality, by providing comfortable, effective transit services for the thousands of commuters and other residents of King County, Washington. Working for Metro means working for a leader in this nation's public transportation industry.

Great Benefits
King County provides our employees with a free transportation pass (good on Metro, Pierce, Community and Sound Transit) and a competitive benefits package, (see Benefits tab for more details).

Who May Apply
This position is open to thegeneral public and allKing County employees.

Forms and materials required
Applicants for this position are required to submit the complete online application form and answers to the attached supplemental questions. A resume and cover letter summarizing interest in and qualifications for the position are helpful to us, but are not required.

Work schedule
These positions are non-exempt from FLSA and therefore are eligible for overtime if scheduled. Work hours are between 8:00 a.m. ? 4:30 p.m. Monday through Friday, or as approved by supervisor.

For More Information Regarding this Recruitment, Please Contact:
Elena Edwards
Human Resource Analyst
(206) 263-2469
[email protected]

Job Duties

  • Track and process FMLA/KCFML usage, time balances, eligibility and documentation.
  • Track and record attendance and miss records; maintain disciplinary action records as required in compliance with negotiated labor agreements; safeguard and process confidential information relating to terminations, discipline, drug testing and other personnel actions.
  • Serve as a primary point of contact for staff with questions on County and Transit Division policies, procedures and processes regarding leave.
  • Disseminate information on changing policies, processes and procedures.
  • Coordinate and track both internal and external staff training.
  • Coordinate and builds relationships with internal and external customers to ensure continued efficiencies and growth.
  • Create and maintain a variety of documents, spreadsheets, databases and reports for specialized information.
  • Research, analyze, and evaluate technical information relating to assigned Operations department; interpret and provide management with information based on data collection, analysis and reporting functions to facilitate rebuilding and purchasing decisions.
  • Processes proprietary and sensitive information.
  • Produce Monthly Base Key Performance Indicators Reports.
  • Develop and maintain internal tracking databases or spreadsheets to monitor active projects, contracts, purchase agreements, or other specific departmental information.
  • Perform payroll and timekeeper functions, ensuring timely and accurate payroll processing based on employee FMLA pay options request form as well as ensure that HASTUS has calculated guaranteed hours correctly.
  • Maintain electronic and paper base/training files for Operations superintendents, chiefs and base personnel.
  • Completes personnel related documents such as position requisitions, personnel changes and special duty request forms for submittal to Transit Human Resources.
  • Maintain and store Operations records in accordance with the King County Records Policies.
  • Perform other duties as assigned.
Experience, Qualifications, Knowledge, Skills

Three years of increasingly responsible office or administrative support experience; including two years of independent administrative responsibility for a group or team of professional, technical or management staff OR any equivalent combination of experience and education that provides the skills, knowledge and abilities necessary to perform the job. Other qualifications include:

  • Experience and proficiency with MS Office Suite products including word processing, spreadsheet, graphics, database, e-mail and scheduling software.
  • Ability to maintain strict confidentiality in the handling of confidential, proprietary and sensitive data and information involving matters internal to Metro as well as external matters involving supplier, contractors and vendors.
  • Strong oral and written communication skills.
  • Analytical, troubleshooting and problem solving skills.
  • Mathematical proficiencies, including hour to decimal conversions.
  • Demonstrated skills in development and production of a wide range of written materials.
  • Demonstrated ability to draft, proofread, edit, compile and finalize official and technical documents for managers, other decision-makers and the public.
  • Demonstrated ability to be detail-oriented, organized, and use initiative to solve problems.
  • Skill in conducting research on a specific work assignment.
  • Ability to produce work products under tight deadlines.
  • Ability to multi-task with frequent interruptions, working under pressure efficiently and effectively with competing priorities.
  • Ability to work under pressure sensitively and effectively with a diverse clientele.
  • Excellent ability to work with competing staff demands, needs and personalities.
  • Demonstrated ability to work independently and exercise good judgment, and accept personal responsibility for job.
  • Demonstrated punctuality, dependability, and good attendance record.
  • Ability to use initiative and judgment to prioritize and handle sensitive or confidential requests and inquiries.
  • Ability to work independently with little oversight.
  • Ability to operate and troubleshoot standard office equipment.
  • Demonstrated ability to establish and maintain respectful working relations with coworkers, colleagues, internal and external customers, chiefs and superintendents; ability to deal with others with tact, diplomacy and courtesy.

Desirable Qualifications

  • Knowledge of King County Family and Medical Leave, Family and Medical Leave Act and other HR leave statuses.
  • Experience with PeopleSoft, or similar, payroll and time-keeping software.
  • Experience with HASTUS, or similar, automated information systems
  • Experience with ORACLE, or similar, financial and procurement software.
Supplemental Information

Application Process:
Applicants should complete the online applicationat www.kingcounty.gov/jobs, and attach or paste in your resume,cover letter and writing sample. NOTE: Please answerall questions in the online employment application itself, with each of your jobs listed (listing each position for each employer separately), duties explained, reasons for leaving, salary, etc. Your job history in the employment application should go back at least ten years (if you have ten years of employment). Earlier jobs should be included if they are relevant in some way to this job. Applicants who are unable to apply online should follow the instructions underApplicationTips and FAQsat www.kingcounty.gov/jobs

Selection process:
Applications will be screened for clarity, completeness and qualifications. All written materials, including the application, will be evaluated for spelling, grammar and punctuation usage. The most competitive candidates may be invited to participate in a computer examination (possibly MS Word, Excel and Outlook 2010 and proofreading) and one or more interviews.

King County values diverse perspectives,life experiences, and differences.The Department of Transportation encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans. We are committed to being equitable and fair in providing equal access to opportunities for all.

Union Membership:
This position is represented by Professional Technical Local 17 -Transit Administrative Support

Class Code:
4201800

King County offers a highly-competitive compensation and benefits package to all eligible employees. These benefitsinclude county-wide paid medical, dental and vision coverage for yourself and all eligible dependents (spouse/state-registered domestic partner and children) who you enroll. Benefiteligiblepositions include-- Career Service, Career Service Exempt, provisionaland term-limited temporary (TLT) employees working 20 hours/week or the equivalent of half-time or greater. These benefits become effective on the first calendar day of the month following the month in which the employee is hired; except if the employee's hire date is the first calendar day of the month, benefits begins on the day of hire.

More information about employee benefits is available on the county's website at: http://www.kingcounty.gov/employees/benefits.aspx

County Paid Benefits Include:

  • Health Insurance (choice of several plans)
  • Dental Plan
  • Vision Plan
  • Life Insurance -- lump sum equal to annual base salary
  • Accidental Death and Dismemberment (basic and enhanced)
  • Basic Long Term Disability (LTD) -- replaces 60% of earnings after 180-day waiting period
  • Bus pass and other alternative transportation incentives
  • Employee Assistance Program
  • Making Life Easier Program

Retirement: Employees are covered under retirement plans provided through the Washington State Department of Retirement Systems and are covered by Social Security.

Holidays: 10 paid holidays per year plus 2 additional floating holidays administered through the vacation plan.
Vacation with Pay:

Hire date through end of year 5: accrual at 12 days per year (available after
first 6 months of employment)

  • Beginning of year 6: accrual at 15 days per year
  • Beginning of year 9: accrual at 16 days per year
  • Beginning of year 11: accrual at 20 days per year
  • Beginning of year 17: accrual at 21 days per year
  • Beginning of year 18: accrual at 22 days per year
  • Beginning of year 19: accrual at 23 days per year
  • Beginning of year 20: accrual at 24 days per year
  • Beginning of year 21: accrual at 25 days per year
  • Beginning of year 22: accrual at 26 days per year
  • Beginning of year 23: accrual at 27 days per year
  • Beginning of year 24: accrual at 28 days per year
  • Beginning of year 25: accrual at 29 days per year
  • Beginning of year 26: accrual at 30 days per year
Sick Leave is accumulated at the rate of one day per month. There is no restriction on the amount of sick leave that can be accumulated and carried over to subsequent years. At retirement an employee will be paid 35% of their unused, accumulated sick leave. Non-represented employees and employees in certain bargaining units will receive this benefit as a payment to a VEBA account, which pays for post-retirement health benefits on a pre-tax basis.
Other leaves include:
  • Bereavement Leave (up to 3 days/year)
  • Military Leave
  • Family Medical Leave
  • King County Medical Leave
  • Jury Duty Leave
  • Organ Donor Leave
  • Executive Leave (for eligible FLSA-exempt employees)
Voluntary Benefits -- available at employee option and at employee expense
  • Deferred Compensation Plan (no employer match) IRS 457 Plan
  • Enhanced Long Term Disability -- reduce waiting period/increase monthly
  • benefit
  • Additional Life Insurance -- 1 to 4 times your base annual salary for yourself and 50% of your enhanced amount for your spouse/domestic partner; and $10,000 for each child
  • Additional Accidental Death and Dismemberment coverage for employee and family
  • Credit Union membership
  • Flexible Spending Accounts ? Health and Dependent Care
  • HRA Voluntary Employee Beneficiary Association (VEBA) Trust upon retirement

NOTE: This is a general description of the benefits offered through employment with King County, and every effort has been made to ensure its
accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs or official plan documents will prevail.

01
When applying for this position, you must thoroughly complete the education and work experience sections of your application. Failure to do so can result in disqualification from consideration. Please check off all of the items that you have completed in your application:

  • Completed education history
  • Detailed description of each position you have held in the last ten years, including any relevant job history that may be outside of ten years. Please list gaps in employment and the reason
  • Reason for leaving employers, (in case of termination, state why you were terminated)
  • Supervisor name
  • Employer phone number
02
Have you been terminated, or have you resigned in lieu of termination, from any position in the last ten years?

  • Yes
  • No
03
If you answered yes to the previous question, please provide the name of the employer(s) and the reason for termination(s). Please understand that "Will explain in interview" is not a valid response and will result in your application not being considered further. (If not, please answer "N/A")

    04
    Are you a current Career Service King County employee?

    • Yes
    • No
    05
    If you answered YES to the above question, have you completed your initial King County probation? If you are not a current Career Service King County employee, please mark "N/A."

    • Yes
    • No
    • N/A
    06
    A resume and cover letter summarizing your interest in and qualifications for this position are helpful to us but not required. If you did not attach a resume and/or cover letter, please use this space to summarize your interest in this temporary position and highlight your key qualifications for the position.

      07
      How many years of experience do you have providing increasingly responsible administrative support?

      • None
      • Less than one year
      • More than one year but less than two years
      • More than two years but less than three years
      • More than three years but less than four years
      • Four or more years
      08
      For how many of those years did you hold independent administrative responsibility for a team or group of professional, technical or management staff?

      • None
      • Less than one year
      • More than one year but less than two years
      • More than two years but less than three years
      • Three or more years
      09
      Please indicate below which of the following areas you have working experience with:

      • Strong oral and written communication skills
      • Experience tracking employee leaves including Family Medical Leave Act (FMLA) or KC Family Medical Leave Act (KCFMLA).
      • Demonstrated skills in development and production of a wide range of written materials.
      • Demonstrated ability to draft, proofread, edit, compile and finalize official and technical documents for project managers, other decision-makers and the public.
      • Ability to produce work products under tight deadlines.
      • Ability to multi-task with frequent interruptions.
      • Ability to operate and troubleshoot standard office equipment.
      10
      Please describe a situation in your previous work experience where you were expected to work with a variety of people in different positions. How did you maintain effective working relationships?

        11
        Experience processing FMLA matters is not required for this position. If, however, you have some knowledge or experience of processing FMLA, please describe it here, including how you gained this knowledge or experience, and any details you can provide us on what you are familiar with concerning the administration of FMLA by employers on behalf of their employees. If you do not have knowledge or experience in this field, please describe what you will do as a new or prospective employee to become familiar with it.

          12
          Please indicate below the software in which you have a demonstrated proficiency (check all that apply):

          • MS Word
          • MS Excel
          • MS Outlook
          • MS PowerPoint
          • MS Access
          • PeopleSoft
          • Other HRIS/Payroll software
          • HASTUS
          • Other automated information systems
          • ORACLE
          • Other financial procurement software
          • None of the above, but I'm willing to learn
          13
          If you have a disability as defined by the Americans with Disabilities Act, will you need accommodation in the testing process? If you check the "YES" box, the human resources staff person coordinating this recruitment will send you a request asking for additional information. (This confidential information is solicited for the purposes of providing reasonable accommodation only).

          • Yes
          • No
          14
          I certify that the statement made by me on the application and supplemental questions are, to the best of my knowledge, true, complete and correct. I understand that any misrepresentation or material omission of fact on this or any other document required by King County may constitute grounds for rejection, or if employed by King County, for disciplinary measures, including dismissal.

          • Yes
          • No
          15
          I have read the job announcement and understand the duties and requirements for this position. I also understand that the provisions of the job announcement do not constitute an express or implied contract. I further understand that any employment offer may be subject to successful completion and results for drug and alcohol background check, pre-employment physical, drug testing, reference checks, driver's record evaluation, and criminal history checks. Having applied for employment with King County, I give my consent that any person, firm or organization listed hereon is authorized to furnish King County with reference material concerning my character, past employment or any other information requested. I hereby authorize the full release of my employment and work record to the Transit Division of King County for the purpose of evaluation and consideration for employment including, but not limited to, specific reasons and details regarding my resignation and/or termination, attendance and punctuality, infractions or any disciplinary actions I may have received, and disclosure of all performance evaluations for the previous ten (10) years. I agree to hold current or former employers harmless from any claim or action based upon the release of information or documentation relating to my employment record. I acknowledge I have read and understand the above information. By checking this box and completing my name in the field below, I provide my consent for King County Metro Transit to obtain the above referenced information.

          • Yes
          • No
          16
          Applicant Name:

            * Required Question

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