Goverment Jobs
Published
December 10, 2019
Location
Oro Valley, Arizona
Category
Job Type

Description

POSITION SUMMARY

Under general supervision, provides highly skilled administrative and secretarial assistance and support to Directors and Administrators of an assigned department or division.

ESSENTIAL FUNCTIONS
  • Provides higher-level administrative and secretarial assistance and support to Directors and Administrators.
  • Responds to customer requests for Department information.
  • Provides confidentiality and Department information.
  • Assists in the development, implementation and administration of Departmental budget.
  • Prepares reports and documents other than basic correspondence.
  • Processes cash and check payments, performs tasks relative to keeping financial and statistical records and accounts and monitors monthly expenditures.
  • Assists in the maintenance of the calendar of events and activities for the Department.
  • Oversees, trains and participates in coordinating events and projects.
  • Coordinates contracts for office equipment and supplies.
  • Assists management in the analysis of departmental data and operations.
  • Estimates expense costs for events and maintains budget.
  • Assists in and operates office equipment.
  • May supervise support staff, perform employee evaluations and approve requests for sick and annual leave.
  • Plans, organizes, prioritizes, assigns and reviews tasks given to support staff for accuracy and completeness.
  • Analyzes work related situations and makes independent decisions.
  • Develops and maintains files and records and provides personnel copies of files requested.
  • Assists in implementing and communicating policies and procedures.
  • Answers, screens and directs telephone calls and receives, reads and sorts mail.
  • Attends and participates in meetings and prepares and posts agendas.
  • Prepares, copies and distributes meeting materials and transcribes minutes.
  • Assists other departmental personnel in resolving information technology issues.
  • Regular, daily attendance is an essential function for this position.

ESSENTIAL KNOWLEDGE AND SKILLS:

  • Knowledge of Town and Department policies and procedures.
  • Knowledge of research and report preparation techniques.
  • Knowledge of personal computer hardware and software.
  • Knowledge of event planning techniques and methods.
  • Skill in interpreting and applying relevant Town, state and Federal statutes, rules, ordinances, codes, regulations and other governing rules and regulations.
  • Skill in assessing and prioritizing multiple tasks, projects and demands.
  • Skill in working within deadlines to complete projects and assignments.
  • Skill in oral and written communication.
  • Skill in establishing and maintaining effective working relationships.
  • Skill in analyzing data and developing reports.
MINIMUM QUALIFICATIONS
  • A high school diploma or equivalent required.College highly desirable.
  • Four (4) years experience in office administration; OR an equivalent combination of education and experience.
  • Previous experience in providing leadership to other clerical staff is preferred.
ENVIRONMENTAL FACTORS AND WORKING CONDITIONS
  • Work is performed in an indoor environment.

Directions for Applying

Please make sure your application is complete by filling in the education and work experience sections of the application.

If you meet the minimum requirements, submit a completed Town of Oro Valley application which can be supplemented with a resume and cover letter.

If you experience any difficulties submitting your application please call 1-855-524-5627 for customer support.

Why Apply

Oro Valley is a planned community cradled in the shadows of the magnificent Santa Catalina Mountains, with hiking trails through Catalina State Park, hiking and bicycle trails throughout the Town, world-class golf courses, horseback riding and a long-valued cultural tradition, vibrant for over a thousand years. Oro Valley has received many accolades through the years and is proud to have been named: Best Places to Live in Arizona, Best Towns for Families and Best Places in America to Live and Launch a Small Business.

Oro Valley is located in northern Pima County, just three miles north of Tucson, and a quick drive to the University of Arizona and Tucson International Airport. With average high temperatures of 83.4 degrees, average lows of 53.8 degrees, the town sits at an elevation of 2,640 feet, covers more than34 square miles and has a current population of 41,011. Oro Valley was incorporated in April, 1974. Oro Valley is also quickly developing a strong reputation as home to the emerging bioscience and biotech industries. We are a young, diverse, dynamic community with a responsive government and our schools are among the finest inArizona.

The Town of Oro Valley has a council/manager form of government. Six council members and the mayor are elected for four-year terms. The town manager is appointed by town council. The Town of Oro Valley provides high-quality services including: police, planning, zoning, construction, inspection, transit services, traffic engineering, street maintenance, storm water management, flood control, water utility, parks, recreation, aquatics, library, cultural resources, economic development, constituent services, community and media relations, budget development, debt and investment management, attorney services, magistrate court and more.
Town of Oro Valley currently has a benefits program that is currently offered to employees of the Town who work 20 or more hours per week on a regular basis. (Part-time employees working at least 20 hours per week may qualify for participation in the individual plans, dependent upon the specific terms of coverage.) Please click on the following link to get a full description of all the benefits that the Town of Oro Valley offers.

Town of Oro Valley Benefits Guide 2019/2020

01
Do you have a high school diploma or equivalent ?

  • Yes
  • No
02
Do you have four (4) years' experience in office administration; OR an equivalent combination of education and experience? Please explain.

    03
    Please explain any experience you have in providing leadership to other clerical staff.

      * Required Question

      Register for this Job
      Drop files here browse files ...
      If Available
      Are you sure you want to delete this file?
      /