Goverment Jobs
Published
December 7, 2018
Location
Lapeer, Michigan
Category
Job Type

Description

Job Description

This position will provide management assistance to the post commander of the Michigan State Police (MSP) Lapeer Post and provide administrative/secretarial support to post personnel; coordinate post operations on behalf of post commander while maintaining confidentiality with documents and information received at the post; act as liaison between post commander and staff; type/compose letters, memoranda, reports, minutes of meetings, numerical data, incident reports, and dictation records; proofread and correct prepared material; sort and distribute incoming mail; operate standard office equipment; receive/make telephone calls and take messages; establish and maintain office files, logs, indexes, and post and personnel records; prepare financial reports; determine needs and order office supplies; oversee timekeeping; track trooper and sergeant overtime; and, assist in budget preparation, tracking, and management.

Position Description Required Education and Experience

Education
Educational level typically acquired through completion of high school.

Experience
Four years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

OR

Four years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update transactions is an essential part of the work, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

Additional Requirements and Information

Applicants for this vacancy will be screened on the following criteria:

  • Excellent writing ability, including appearance, content, organization, style, accuracy and attention to detail, as demonstrated in cover letter and application materials submitted. For current MSPemployees, format of cover letter must follow MSP Administrative Guide standards.
  • Experience organizing, prioritizing, multi-tasking and coordinating work.
  • Excellent computer skills and experience with the following: Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.).
  • Experience with dictation/transcription.
  • Experience working in a law enforcement agency or in a para-military organization.
  • Familiarity with MSP post operations.
  • Satisfactory work performance and/or employment history.

To be considered for this position, applicants must attach a cover letter to their application which addresses their background and interest in the position, and how they meet the screening criteria.

See instructions for proper submission/attachment information.

This position requires passing a pre-employment screening, including a drug screen, criminal history background check and a fingerprint check by the Michigan State Police.

View the job specification at: http://www.michigan.gov/documents/Secretary_13143_7.pdf

State employment benefits include everything from health insurance to retirement income and are worth about 40% of your salary
This page gives a brief explanation of some of the benefits that are provided by the State of Michigan according to union contracts or Civil Service Rules. See details on these and other employment information.

Leave Time

Full time employees receive between 15 and 35 vacation leave days per year. Employees also receive 13 sick days per year, and employees receive 8 hours of leave to participate in certain school functions or community activities. Employees may also qualify for up to 12 weeks of unpaid leave for certain family or medical situations.

Holidays

State employees receive 12 scheduled holidays each year, which include New Years Eve Day and New Years Day, Christmas Eve Day and Christmas Day, Memorial Day, and Veterans Day just to name a few.

Alternative Work Schedules

Flexible work schedules and telecommuting options are available in many jobs.

Insurance and Other Benefits

Insurances include health, vision, dental and life. Employees also have the option to purchase additional life, accidental death, long term disability, long term care insurance, and legal services. Flexible spending accounts for medical expenses and child care are also available.

Deferred Compensation

Employees may invest income in a tax-deferred retirement investment program. The state offers two optional deferred compensation plans, the 457 and 401(k). Employees decide the amount you want deducted from your paycheck.

Retirement

Employees receive a minimum 4% state contribution toward their retirement fund. If an employee elects to contribute more, the state will match that percentage (up to 3%). ORS administers two different retirement plans for State of Michigan employees: a Defined Benefit (DB) plan and a Defined Contribution (DC) plan. Use thefollowing link for detailed information:

Two plans for State Employees

01
SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school?

  • Yes
  • No
02
SECRTRYA ? Do you possess at least four years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work?

  • Yes
  • No
03
5030 - Do you possess an associate's or bachelor's degree or higher from an accredited institution with a major in Records Management, Medical Insurance Specialist, Office Administration, Administrative Assistant, Office Systems, Legal Assistant, or an equivalent office-type major? If so, please attach a copy of your official transcripts.

  • Yes
  • No
04
Criminal History - Please check all that apply.

  • Convicted of a felony (provide date, offense, location and disposition below)
  • Convicted of a misdemeanor (provide date, offense, location and disposition below)
  • Felony criminal charges are pending (please explain below)
  • None
05
If you selected any options in the previous question regarding Criminal History, other than "None", please list each offense, the date of offense, location and disposition.

    06
    Do you have previous experience handling sensitive material or highly confidential documents?

    • Yes
    • No
    07
    If you indicated in the previous question that you have experience with sensitive material or highly confidential documents, please describe your experience; if you answered no to the previous question, please indicate N/A.

      08
      Do you have experience successfully operating in a stressful, highly confidential environment, and successfully managing priorities within tight deadlines?

      • Yes
      • No
      09
      If you indicated in the previous question that you have experience successfully operating in a stressful, highly confidential environment and successfully managing priorities within tight deadlines, please describe your experience; if you answered no to the previous question, please indicate N/A.

        10
        Are you familiar with MSP post operations?

        • Yes
        • No
        11
        If you indicated in the previous question that you are familiar with MSP post operations, please describe your experience; if you answered no to the previous question, please indicate N/A

          12
          Do you have experience working with MS Word, Excel, Access, PowerPoint, Outlook, or SharePoint?

          • Yes
          • No
          13
          If you indicated you have experience with any of the software programs listed in the previous question, please assess your proficiency and describe your experience with each software program. If you have no experience with the software programs listed in the previous question, please indicate N/A.

            14
            Do you have experience typing dictation of reports, letters, and/or memorandums?

            • Yes
            • No
            15
            If you indicated in the previous question that you have experience typing from dictation, please describe your experience; if you answered no to the previous question, please indicate N/A.

              16
              How would you describe your level of proficiency with Microsoft Word?

              • Nonexistent
              • Basic - able to create, open, edit, print and save documents.
              • Intermediate - able to edit and track changes; perform mail merges; print mailing labels; create/format/manipulate tables; work with columns; use graphics in documents; work with Excel data in Word documents; etc.
              • Advanced - able to create and format large documents utilizing a table of contents, endnotes, footnotes, and bibliographies; import subdocument into master document; manage document revisions (accept/reject revision, protect revisions from modification); design/create forms or publications; insert links or fields into documents; configure Outlook to use mail merge; create mail merge recipient lists; etc.
              17
              How would you describe your proficiency with Microsoft Outlook?

              • Nonexistent
              • Basic - perform basic email tasks; manage contacts and folders; manage personal calendar, tasks, and appointments; etc.
              • Intermediate - manage emails within folders; manage message options (settings, delivery options, format, Out of Office replies, signature), insert hyperlinks; arrange/create/archive folders; convert tasks to appointments; manage multiple calendars; schedule recurring events on calendars; etc.
              • Advanced - create/modify rules; use journal tool to track tasks/assignments; import/export data; sort/find/organize/filter emails; manage/share folders; assign folder permissions/properties; delegate access to folders; send calendar information in emails; customize/create new toolbar; customize menu bar; customize To-Do bar, etc.
              18
              How would you describe your level of proficiency with Microsoft Excel?

              • Nonexistent
              • Basic - able to create workbook; create worksheet; enter cell values; format/edit cells; enter/edit formulas; format page layout (rows/columns); print and save documents, etc.
              • Intermediate - maintain large worksheet; freeze/unfreeze headings; work with multiple worksheets; navigate among sheets in a workbook; open/arrange multiple windows in a worksheet; move/copy info between worksheets; create summary worksheet to recap values from other worksheets; import data; add/review/edit/print comments; customize page set-up and print options; preview page breaks, etc.
              • Advanced - able to design and use Pivot Tables and Pivot Charts; use analytical Add-Ins, GoalSeek, DataAnalysis, Scenario Manager; produce summary reports; use conditional formatting; use advanced functions; create/modify a macro command; assign a macro to a toolbar; debug a macro; use VBA editor to modity macros, etc.

              * Required Question

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