Under the direction of the Senate Member and the Chief of Staff, the Scheduler oversees the Senate Member's schedule and coordinates office attendance at Lansing events. Responsibilities include, but are not limited to, answering incoming phone calls and addressing questions from constituents; assisting with the scheduling and coordination of meetings and other events; maintaining office supplies; representing the Senate Member at Lansing events; attending meetings on behalf of the Senate Member; and speaking publicly on legislative matters.
ESSENTIAL JOB FUNCTIONS
- Schedules meetings and other appointments for the Senate Member and Chief of Staff
- Coordinates the schedules of the Senate Member and Chief of Staff
- Monitors major district happenings
- Answers and responds to constituent phone calls, email, and mail
- Drafts and edits various correspondence, including constituent responses and ceremonial letters
- Meets with constituents
- Performs special projects assigned by the Senate Member or Chief of Staff
SECONDARY DUTIES AND RESPONSIBILITIES
- Attends committee meetings, as necessary
- Monitors and reviews news articles from the Senate Member's district
- Assists with general administrative tasks, including copying, filing, proofreading, and answering incoming calls, as necessary
- Performs all other duties as assigned by the Senator or Chief of Staff
- Bachelor's degree preferred
- Experience in government or government affairs preferred
- Knowledge of legislative process and prior legislative experience strongly preferred
- Other combinations of education and experience evaluated on an individual basis
SKILLS AND KNOWLEDGE REQUIRED
- Ability to effectively communicate with constituents who may be frustrated, distraught, or confrontational
- Excellent written and verbal communication skills
- Ability to develop and maintain good working relationships with colleagues, legislators and with staff, lobbyists, and other interest groups
- Ability to work independently and as part of a team
- Excellent organizational skills and ability to maintain strict attention to detail
- Ability to maintain confidentiality of information
- Knowledge of the legislative process and of the structure and policies of state government
- Ability to use basic computer applications, including Microsoft Outlook, Word, and Excel
- Ability to work outside of normal work schedule, as necessary
- Ability to prioritize multiple tasks in a fast-paced environment and meet deadlines that may be rigid or subject to change on short notice
- Ability to use diplomacy, discretion, and good judgment when disseminating information
This job description is not intended as a comprehensive list of all of the duties required of this position. Additional duties may be assigned from time to time, and the listed duties are subject to change at any time, with or without notice.
STATUS: Hourly, up to 29 hours per week
SALARY: $15.00 - $20.00 per hour
GOVERNING CAUCUS: Democratic
This is a non-civil service, at-will position.
Interested applicants, please submit a cover letter and resume
The Michigan Senate considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, height, weight, disability, marital status, or any other legally protected status. If you are a person with a qualified disability, you may request any needed reasonable accommodation to participate in the application, testing, and/or interview process by contacting the Senate ADA Coordinator at 517-373-1675.
The Michigan Senate employment benefits include an array of options from health insurance to retirement programs. This page gives a brief explanation of some of the benefits that are offered by the Michigan Senate.
Insurance and Other Benefits
Insurances include medical, dental, vision and life. Employees also have the option to purchase additional life, accidental death, long term disability, long term care insurance, and legal services. Flexible spending accounts for medical expenses and child care are also available.
Full time/salariedemployees receive 16 hoursof personal time upon hire and accrue 8 hours of leave time per pay period.
Senate employees receive 12 scheduled holidays each year, which include New Years Eve Day and New Years Day, Christmas Eve Day and Christmas Day, Memorial Day, and Veterans Day just to name a few.
Employees may invest income in a tax-deferred retirement investment program. The state offers two optional deferred compensation plans, the 457 and 401(k). The employee decides the amountdeducted from their paycheck.
Employees receive a minimum 4% state contribution toward their retirement fund. If an employee elects to contribute more, the state will match that percentage (up to 3%).