Assists the utility and construction departments of Public Works with a variety of duties including answering telephone calls, scheduling, administering parts and materials inventory, preparing billing information, and various other administrative duties to improve the overall efficiency and coordination of utility department activities and interactions with others.Examples of Duties
Maintains duty roster of individuals on call and standby for after hour service calls and distributes duty roster to dispatch, customer service, and management.
Maintains department work schedules and project lists, tracks and schedules construction and special maintenance projects including, new service installations, main replacements, conductor replacements, etc.
Maintains the Public Works central filing system of all correspondence for filing active and completed city projects; commercial and residential subdivisions. Responsible for the scanning of all plans and plots for records retention.
Maintains the banner display process, insuring customer payments and the delivery and hanging on a bi-weekly basis.
Schedules appointments for utility department superintendents and other department personnel as needed.
Performs miscellaneous administrative and clerical tasks such as ordering office supplies, writing and filing of letters and documentation, scheduling radio repairs, maintaining contact information, coordinating customer inquiries and responses.
Maintains inventory control system, logs deliveries and use of parts and materials, processes parts and materials construction orders for work performed, assists in ordering of parts to maintain appropriate stock levels.
Performs inventory counts, recounts and reconciliations, establishing schedules for counts, prepares lists, forms, etc. to aid in counts, and coordinates reconciliations with supervisor/management and Finance Department.
Receives, processes, and tracks utility locate requests and coordinates locate activities with requestors, delivers locate requests for excavation to be performed by utility construction departments and coordinates with other utilities for locates.
Assures that appropriate records are timely and maintained; and that appropriate periodic and special reports are prepared and distributed.Typical Qualifications
Knowledge of utility operational practices and procedures, materials used in utility construction and maintenance. Customer service skills; demonstrate proficiency in both oral and written communication; operate standard computer word processing and spreadsheet software; establish and maintain effective working relationships with other employees and the general public; and the ability to understand and execute oral and written instructions. Ability to lift/carry 25 lbs. of material; bending, stopping and reaching as needed, climbing ladders and stairs, sitting stationary for extended periods of time. High school graduate or equivalent; minimum of three years experience in public works, utility operations, or materials management at an administrative level; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
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If the position is part-time view benefits here.
If the position is posted as seasonal, there are not associated benefits.