Goverment Jobs
Published
December 6, 2018
Location
Aurora, Colorado
Category
Job Type

Description

Summary of Job Duties

*This posting is scheduled to close on Monday, December 17, 2018, at 12:00 noon, however is subject to close at any time without prior notice. Thank you.*

The Public Safety Records Supervisor plans, organizes, coordinates, and supervises the Records Unit and/or the Record Digital Media Unit, while performing various clerical functions to support the operations of the Police Records Section and Aurora Police Department

City of Aurora, Colorado
It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of:Integrity,Respect,Professionalism, andCustomer Service, and we welcome all who share these values to apply.

Why Work for Aurora?

  • Make a difference in the lives of real people every day
  • Diverse community
  • Competitive total compensation package
  • Well-Funded General Employees Retirement Plan
  • Light rail station minutes away
  • On-site fitness center and overall employee well-being programs
  • Internal educational programs to assist with career advancement
  • Access to innovation work spaces

The Aurora Police Department
The Vision of the Aurora Police Department is to be the safest largest city in America. In 2014 we moved one step closer to our vision by being named the Safest Largest City in Colorado and the16thoverall safest city in the nation. Within the Aurora Police Department there are four separate divisions: Operations; Metro; Compliance and Professional Standards; and Business Services and employees over 800 Civil Service and Career Service employees whose mission is to Make Aurora Safer Every Day.

The Police Records Division is a 24/7 operation with Public SafetyRecords staff working one of the following shifts: Day, Swing, and Graveyard. There is a bidding process once a year to determine the work schedule for the following year.

To be employed by the Aurora Police Department you will need to successfully pass a background test, polygraph test, and fingerprint screening, along with other conditions of employment; drug test and verification of employment. Because of this, there is a longer recruitment process, we thank you in advance.

Despite changes in the Colorado law, the City of Aurora maintains a drug free workplace. A positive test for marijuana is grounds for disqualification or termination once hired. PRIMARY DUTIES & RESPONSIBILITIES

  • Plans, prioritizes, assigns and reviews work unit activities
  • Creates schedules to maintain operations 24/7
  • Maintains records and prepares reports on unit operations and activities
  • Responds to a variety of inquiries requiring the interpretation of policy, records related laws, and procedures
  • May perform administrative functions such as monitoring budget and expenditures, assisting in budget preparation, directing the preparation of personnel actions and records, and purchasing and requisition of supplies and equipment
  • Assists in developing operational priorities, goals, and objectives
  • Makes recommendations regarding selection, hiring and disciplinary action
  • Trains assigned employees
  • Supervises assigned employees
  • Conducts regular meetings with staff and midyear and annual evaluations
  • Performs additional duties as assigned
MINIMUM QUALIFICATIONS

Education:

  • High School Diploma or GED

Experience:

  • At least 3 years of progressively responsible clerical experience
  • Including at least one year of lead/supervisory experience

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Licenses and Certifications:

  • Valid Drivers license with good driving record
  • NCIC/CCIC preferred

Knowledge:Considerable knowledge of office methods and procedures; knowledge of policies, procedures and regulations of assigned department and records related state laws; office equipment; and personal computers and software applications related to assigned function.

Abilities:Ability to establish and maintain effective working relationships with employees and citizens; communicate effectively both orally and in writing; direct and effectively train and supervise other employees; and plan prioritize and schedule work unit operations.

Skills:Strong interpersonal and supervisory skills. Skill in the use of office equipment, personal computers and software applications related to assigned function.

WORKING CONDITIONS

Physical Demands:Light to moderate physical work requiring the ability to lift 40 pounds with or without assistance; some lifting and carrying; some walking and standing; vision for reading and interpreting reports and other written information; hand/eye coordination for operation of computer keyboard and standard office equipment; speech communications and hearing to maintain communication with employees and citizens.

Work Environment:Works in a clean, comfortable environment, and work rotating shifts including weekends and holidays.

Equipment Used:Computer and standard office equipment. This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools etc) in the course of their employment
_______________________________________________________________________________
For Veterans Points please show all of your employment history, including military service and related documentation (DD214) on the application.

The City of Aurora is an equal opportunity employer, We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability, military status, or gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.

LEAVE BENEFITS
Holidays
The city provides the following 10 paid holidays to all regular and introductory employees:
  • New Year's Day
  • Martin Luther King Day
  • Presidents' Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Veterans Day
  • Thanksgiving Day
  • Thanksgiving Holiday (day after Thanksgiving)
  • Christmas Day
Personal Leave
The city provides twenty-four (24) hours of personal leave to full-time employees each January 1 following the completion of one year of continuous service and 2080 worked hours (excluding over-time). A pro-rated portion of personal leave is provided after the first six (6) months of continuous service and again at twelve (12) months continuous service.
Annual Leave
Employees accrue annual leave after the successful completion of their Introductory Period. Accruals for Annual Leave for full-time regular employees are:
0-2 years of service 12 days
2-4 years of service 13 days
4 years of service 14 days
6 years of service 15 days
8 years of service 16 days
10 years of service 17 days
12 years of service 18 days
14 years of service 20 days
15 years of service 23 days
Part-time and full-time employees working less than forty hours per week shall accrue annual leave on a pro rated basis according to the number of hours worked.
Sick Leave
All regular employees excluding elected officials accrue Sick Leave upon their date of hire. All regular Career Service employees accrue 104 hours of Sick Leave for each 2080 hours of work.There is no maximum on the amount of sick leave that can be accrued.
Employee Leave Sharing Program
The City offers an Employee Leave Sharing Program in order to assist with income protection for full-time and part-time regular employees when an employee must be absent from work due to catastrophic medical hardship to the employee, spouse or child(ren).
City employees may voluntarily donate Annual, Personal and Sick Leave hours to a qualified employee.
Emergency Leave
Any regular or introductory employee may be allowed, at the discretion of the Department Director, up to 5 working days or 40 hours paid time off in the case of a death involving an employee's immediate family or in the case of a natural disaster involving the employee.
Civil Leave
Any regular or introductory employee who is summoned for jury duty or is subpoenaed in an official capacity during a regularly schedule work day will be given paid time off.
Military Leave
Any regular or introductory full-time employee who is a member of the National Guard or the Reserves will receive a maximum of 15 (eight-hour) paid days per calendar year.
BENEFIT PLANS AND PROGRAMS
Medical, Dental and Vision Coverage
The city offers four (4) medical plans; two (2) dental plans; and one (1) vision plan to regular employees (and their eligible dependents) to choose from.Medical, dental and vision coverage is effective the first day of the month following date of hire.
Life Insurance
Life insurance is provided to regular employees in the event of death at no cost. In addition, regular employees are covered by the Accidental Death and Dismemberment benefit, which provides for additional benefits in the event of accidental death or serious accidental injury. Eligibility for life insurance begins on the employee's date of hire.
Employees may elect additional life insurance coverage on themselves through the city's voluntary life insurance plan.Life insurance coverage is also available for dependents.
Flexible Spending Accounts
Regular employees may participate in the City's flexible spending accounts program. This program allows employees to increase their tax savings by making pre-tax deposits to a Health or Dependent Care Spending Account to pay for work-related dependent care expenses and certain unreimbursed health expenses.
Retirement
All regular Career Service employees participate in the General Employees Retirement Plan ("GERP") which is a defined benefit pension plan. For 2013 participants will contribute 7% of their pre-tax earnings each pay period.The City of Aurora matches each employee's contributions.GERP credits interest on contributions while they remain with the Plan.
When employment with the City ends, participants may be eligible for a monthly retirement benefit, depending on their age and length of service.Alternatively, terminating participants may elect to receive a lump sum distribution of their contributions, interest and vested City contributions instead of a monthly benefit.
Long Term Disability
When a regular employee cannot work for a prolonged time because of serious injury or illness, you need help with more than your medical bills. Long Term Disability Insurance (LTD) can replace a portion of your salary while you are unable to work. Full-time regular Career Service employees are eligible for LTD after completing 6 months of continuous service. After a period of 90 days, you may receive up to 60% of your current base pay.
Deferred Compensation (IRS Section 457)
At an employee's option, participation in a Deferred Compensation program through the City of Aurora is available. Deferred Compensation provides pre-tax savings to employees who participate through automatic payroll deduction. It is a program that assists you in saving additional monies for your retirement. There are many investment choices offered by each of our Deferred Compensation providers. Your pre-tax dollar investment(s) grow each payday while interest accumulates.
01
**Complete and thorough responses to the following questions are necessary in order to be considered for this vacancy and move to the next step in the recruitment process.** The Records Section is open 24/7 so shift work and the ability to work weekends, evenings, and holidays will be required. A Police Records Supervisor works either a day, swing or graveyard shift. Are you able to accommodate this work schedule?

  • Yes
  • No
02
Do you have any previous experience working in a law enforcement agency?

  • Yes
  • N0
03
If you answered "Yes" to question 2 please describe your previous work experience with a law enforcement agency

    04
    Do you have any professional experience keeping and maintaining records?

    • Yes
    • No
    05
    Do you have at least 3 years of progressively responsible clerical experience?

    • Yes
    • No
    06
    If you answered "Yes" to number 5 please describe your previous clerical duties.

      07
      Do you have at least 1 year of lead/supervisory experience?

      • Yes
      • No
      08
      If you answered "Yes" to question 7, please describe in detail your responsibilities as a lead/supervisor.

        09
        If selected, you will be a civilian member of the Aurora Police Department. Therefore, the selected candidate will be required to successfully complete a drug screening, thorough police background check and polygraph examination. Are you still interested in competing for this position?

        • Yes
        • No
        10
        **This question will be asked again in the selected applicants polygraph and background, so please answer truthfully.** Have you used marijuana within the last 12 months?

        • Yes
        • No
        11
        **This question will be asked again in the selected applicants polygraph and background, so please answer truthfully.** Have you used illegal drugs within the last five (5) years?

        • Yes
        • No

        * Required Question

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