Goverment Jobs
Published
February 9, 2020
Location
City Of Stockton, California
Job Type

Description

DEFINITION

AT-WILL POSITION

MONTHLY SALARY RANGE:
$7,156.22 - $7,523.74 - $7,909.45 - $8,314.19 - $8,739.88 - $9,188.73

FLSA STATUS: Exempt

TENTATIVE INTERVIEW DATE:To be determined

The City of Stockton is seeking to fill a Program Manager III position in the Financial Services Division of the Municipal UtilitiesDepartment. The Program Manager III position is responsible for overseeing the development of the department's annual operating budget, fees, and supervising staff; performing compliance monitoring of all financial related documents/requests; reviewing and monitoring accounts for variances, proposing budget amendments or entries to resolve variances; working with divisions and external departments to improve efficiencies related to AP's, procurement, budgeting, and inventory control; preparing budget to actual reports and facilitate divisional review meetings; providing routine training on financial system and processes; and assisting with capital project reconciliation and close-out.

The candidate will work a City of Stockton 9/80 schedule: 7:30 a.m. to 5:30 p.m. Mondays through Thursdays; 8:00 a.m. to 5:00 p.m. Fridays, with alternating Fridays off. May be required to work additional hours and/or weekends to provide operational support.

This is an At-Will (Unclassified/Unrepresented) position that reports to the Municipal Utilities Department Finance Officer. Only those applicants who best fit the needs of the City will be referred to the hiring department. Applicants who fail to fully complete the on-line application/supplemental questionnaire will be subject to rejection.

Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

Under administrative direction, performs a variety of professional level duties and responsibilities for implementation of Citywide strategic programs, including operational and/or other complex analyses; performs related duties as assigned.

CLASS CHARACTERISTICS

Incumbents in this management level classification are responsible, in addition to the above, for directing and managing compliance by departments with the policies and procedures of the program(s) under the supervision of this class. Work is done under the direct authority of the City Manager or departmental senior management due to the critical nature of the policies and programs. Assignments allow for a high degree of autonomy and administrative decision making in their execution. This class is distinguished from the general administrative support classes in that the duties relate specifically to administration of specialized programs.

PRINCIPAL DUTIES (Illustrative Only)

  • Plans, organizes, directs, and controls programs and projects with Citywide implications; provides expert professional assistance to City management staff.
  • Reviews and enforces administrative policies, procedures, and operations; ensures that internal and externally imposed program requirements are met.
  • Develops and directs the implementation of goals, objectives, and work standards.
  • Supervises staff, planning, assigning, reviewing, and evaluating work; participates in the selection of staff and provides for their training and professional development.
  • Provides staff leadership and technical assistance to task forces, citizen advisory committees, commissions, or boards; confers with and provides technical assistance to City departments in areas of responsibility.
  • Prepares a variety of periodic progress and special reports related to programs and activities.
  • Represents the City in meetings with representatives of governmental agencies, professional, business and community organizations and the public.
  • Prepares recommendations for annual grant and program budgets; and/or provides input for and prepares various grant applications or annual performance report of activities.
  • May confer and negotiate with developers and property owners relative to the acquisition and disposition of property and improvements; may draft project contract language and performance specifications.
  • Monitors legislation and developments related to areas of responsibility; evaluates their impact on City operations and programs; recommends and implements policy and procedural improvements.
  • Performs related duties as assigned.
MINIMUM QUALIFICATIONS

Education/Experience:

Possession of a Bachelor's degree from an accredited four-year college or university with major course work in business or public administration or a closely related field, or the field of the program to which assigned, and four (4) years of experience managing or supervising highly visible programs or projects with major departmental or citywide impact.

Other Requirements:

Specified positions may require possession of a valid California Class C driver's license.

Knowledge of:

  • Policies, principles, and resources related to the program(s) to which assigned; program monitoring and evaluation techniques;
  • Public administration principles, practices, and methods of administrative and organizational analysis;
  • Applicable federal, state, and local laws, rules and regulations;
  • Business computer user applications, particularly as related to data analysis and management;
  • Principles and practices of employee selection, supervision, training, and professional development;
  • Principles of grant application, proposal preparation, and monitoring and reporting techniques; and
  • Basic budgetary principles and practices.

Skill in:

  • Analyzing administrative, operational, or organizational problems and issues related to the program(s) to which assigned; evaluating alternatives and reaching sound conclusions;
  • Establishing, prioritizing, and implementing goals, objectives, policies, and work standards;
  • Planning, assigning, reviewing, evaluating, and directing the work of assigned staff;
  • Interpreting, explaining, and applying complex rules, regulations, policies, laws, and ordinances;
  • Providing technical assistance and staff leadership to City departments, boards, and commissions;
  • Preparing clear and concise management-level reports and correspondence;
  • Making persuasive oral presentations of ideas and recommendations;
  • Negotiating favorable contract terms for the City in assigned areas of responsibility;
  • Effectively representing the interests of the City in meetings with public agencies, the business community, or others outside the City;
  • Preparing, administering, and monitoring grant or program budgets;
  • Exercising sound, independent judgment within established guidelines; and
  • Establishing and maintaining effective relationships with those contacted in the course of the work.

The Process:

Only those applicants who best fit the needs of the City will be considered for this exciting career opportunity. Applications and supplemental questionnaires will be reviewed and only the most qualified applicants will be invited to an interview with the Public Works Department.All applications and supplemental questions must be completed fully and submitted on an official City of Stockton application form. (Do not state "Refer to Resume" on your application or supplemental questionnaire.) Incomplete and/or falsified applications and supplementals will be rejected and cannot be revised after submittal on or before the final filing date. Postmarks, Facsimiles, and photocopies of the City's employment application will not be accepted. AResume, Cover Letter, and Proof of Educationare required (see Supplemental Question #13).

The information in this announcement concerning the terms and conditions of employment does not constitute either an express or implied contract, and these provisions are subject to change.

NOTES:

  • After on-line submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.
  • Notificationand correspondencewillbesent via email only. No papernotices will be mailed toapplicants. It is the applicant's responsibility to ensurea correct email address is provided and that correspondence is being received.
  • NeoGov.com: You will receive correspondence via the e-mail address you placed on your application. Some e-mail accounts have been known to place these e-mails in the spam/junk file. Please check your e-mail folders or accept e-mails ending with neogov.com.

In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.

This position is subject ot Fair Political Practices Commission (FPPC) annual filing requirements. Please see the FPPCwebsite, www.fppc.ca.gov, for more information.

UNREPRESENTED - MIDDLE MANAGEMENT

NOTE: Employee Benefits are subject to change and are not guaranteed. For adetailed explanation benefits currently in effect, click here to view more information about the unrepresented employees'Compensation Plan.

01
The Supplemental Questionnaire is part of the application process; accordingly, it should be completed carefully. It must be submitted with your official employment application. Do not indicate "see resume" as an answer to any of these questions.

  • I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.
02
Do you possess a minimum of a Bachelor's degree from an accredited four year college or university with major course work in business or public administration, or a closely related field? (A Bachelor's degree is required, therefore a "No" response will disqualify candidates.)

  • Yes
  • No
03
If you answered "Yes" to Question #2, please indicate the following: college or university attended, location, degree earned, units completed, dates attended.

    04
    Education: If offered this position, you will be required to submit an "official transcript" from an accredited college or university validating your level of college education.

    • I understand the above and will submit an "official transcript" upon request.
    05
    *ACCREDITATION: Accredited colleges or universities are those that have been examined by a third-party accrediting agency to ensure acceptable levels of quality. Accreditation ensures that a degree obtained outside of the United States is equivalent to a degree obtained within the United States.

    The City of Stockton requires degrees from educational institutions that have been accredited by a national or regional accrediting agency in the United States that is recognized by the U.S. Secretary of Education and/or U.S. Department of Education as a "reliable authority as to the quality of postsecondary education."

    If you have received your postsecondary education from an institution that may not be accredited in the United States, it is your responsibility to provide proof of U.S. accreditation by the closing date and time of this recruitment.

    You may contact the City of Stockton Human Resources office for an illustrative list of organizations that evaluate foreign colleges.

    • I understand this requirement and will provide the necessary documentation if applicable.
    06
    Do you possess a minimum of four (4) years of experience managing or supervising highly visible programs or projects with major departmental or citywide impact. Note: the work history entered on the application must clearly and completely detail your work experience.

    • Yes
    • No
    07
    Describe your experience performing a department's annual operating budget and financial duties, preferably for a government entity. Include the name of the employer, number of staff supervised, dates of employment, job title, duties performed, computer programs utilized, and size of budget for which you were responsible. If none, please answer N/A.

      08
      Describe your experience and role in compliance monitoring of financial related documents. If none, please answer N/A.

        09
        Provide an example where you have worked with external departments to improve efficiencies related to AP's, procurement, budgeting, and inventory control. If none, please answer N/A.

          10
          Describe your experience in preparing budgets, reports, and other documents. If none, please answer N/A.

            11
            Describe your experience with capital project reconciliation and close-out. If none, please answer N/A.

              12
              Experience in a public agency is desirable. Please indicate professional-level public sector experience which you possess: (check all that apply)

              • City
              • County
              • State
              • Federal
              • Private Sector
              • Other
              • None of the above
              13
              Resume, Cover Letter, and Proof of Education:
              All applicants are required to submit a resume, cover letter, and proof of education (unofficial transcript or copy of diploma) as part of the application process. Failure to submit the required information will result in rejection from the process. Please address your cover letter to the Municipal Utilities Department Finance Officer.
              DOCUMENTS MUST BE SUBMITTED BY THE FINAL FILING DATE.
              You may submit the required documentation in one of the following ways:
              1. Scan and attach to online application;(preferred method)
              2. Email to [email protected]; or
              3. Mail/hand deliver to 400 E. Main St., 3rd Floor, Stockton, CA 95202, Attention: Sunny Pannu, Human Resources Department.

              • I understand this requirement and will provide a resume, cover letter, and proof of education by the final filing deadline
              14
              The City of Stockton requires employees in this position to reasonably respond to emergencies at all times. Employees will be required to maintain primary residence within 45 minutes of City Hall in order to timely respond to emergencies and meet the health, safety and welfare needs of the City. New employees have up to three (3) months from date of hire to comply with the requirement. Any interested candidates must be willing to adhere to this requirement throughout the duration of employment.

              • I understand and will comply with this requirement

              * Required Question

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