Goverment Jobs
Published
April 16, 2019
Location
Downey, California
Category
Job Type

Description


An equal opportunity employer fostering a workforce that embraces and reflects
the rich diversity of Los Angeles County

Principal Executive Assistant

$6497 to $8049 Monthly

PROMOTIONAL OPPORTUNITY

Online applications
must be submitted by:

4/29/2019

5:00 P.M. (Pacific)


To apply, you must be a current permanent employee of LACOE by the application deadline.


Under the County Superintendent's administrative direction, coordinates, monitors, and directs a variety of administrative and analytic duties related to the Office of the Superintendent. This position may supervise other secretarial/clerical support staff in the Office of the Superintendent, and may work in a lead capacity in coordinating special events and special projects

The Well Qualified Candidate Will Possess the Following

Knowledge:

  • County Office of Education operations, structure, policies and procedures
  • Structure, bureaucracy, and communications protocols of the California public education system and officials
  • Brown Act regulations for public meetings
  • Roberts Rules of Order
  • Business correspondence formatting
  • English grammar, spelling, punctuation, sentence structure, and document composition
  • Principles of organizational effectiveness
  • Principles of qualitative research
  • Desktop office software including word processing, spreadsheet, and presentation applications
  • Electronic communications devices and software applications
  • Electronic document management systems
  • Electronic project management and meeting coordination software applications
  • Publication and Internet search techniques

Competencies:

  • Decision Making ? Choosing optimal courses of action in a timely manner
  • Critical Thinking ? Analytically and logically evaluating information, propositions, andclaims
  • Adaptability ? Responding positively to change and modifying behavior as the situation requires
  • Attention to Detail ? Focusing on the details of work content, work steps, and final work products
  • Handling Stress ? Maintaining emotional stability and self-control under pressure, challenge, or adversity
  • Innovation ? Imagining and devising new and better ways of doing things
  • Self-Management ? Showing personal organization, self-discipline, and dependability
  • Informing ? Proactively obtaining and sharing information
  • Oral Communication ? Engaging effectively in dialogue
  • Customer Focus ? Attending to the needs and expectation of customers
  • Handling Conflict ? Managing interpersonally strained situations
  • Professional Impact ? Presenting self as a positive representative of the organization
  • Relationship Building ? Establishing rapport and maintaining mutually productive relationships
  • Teamwork ? Collaborating with others to achieve shared goals
  • Political & Organizational Savvy ? Working skillfully with politics, procedures, and protocols across organizational levels and boundaries

Required Education and Experience

    Education: Bachelor's degree in education, business, public administration, communications or other field related to the knowledge and duties of the classification

    Experience: Five years of experience as a staff, administrative, or personal assistant for a superintendent, senior executive, or cabinet member of a school district or County Office of Education.

    Additional Requirements: This classification works on the Superintendent's schedule which may include early mornings, evenings, weekends, and on-call hours. A valid California driver's license and the availability of private transportation or the ability to obtain transportation between work sites may be required.

Selection Process

    Candidates who meet the minimum requirements above, will be invited to participate in an examination that may consist of a scored evaluation of Training and Experience. The resulting elibibility will be unranked per Education Code Section 45272 (b) and is designated as a six-month eligibility list.

Contact

    For information about the examination process you may send an e-mail to
    Dr. Frank Olmos at [email protected]

    For general inquiries please call 562.803.8360 (Mon- Fri 8:00 am - 5:00 pm)

    For complete application information, please go to https://www.lacoe.edu/PersonnelCommission.aspx

    LACOE Personnel Commission,9300 Imperial Hwy, EC-Annex, Downey, CA 90242

Additional Information

    Minimum qualifications must be met by the close of filing date. For complete application information, please go to https://www.lacoe.edu/PersonnelCommission.aspx. For additional information on our selection procedures, please visit Exam Preparation on our website. Selection and promotion are based on a competitive examination process. Candidates who pass all exam parts are ranked according to overall exam score and placed on an eligibility (hiring) list. Vacant positions are filled from the top three ranks. Eligibility lasts for 12 months; however, additional recruitment may occur under a separate bulletin with additional candidates being merged onto the eligibility list. Some positions that involve public contact may require bilingual proficiency for which selective certification may apply (Education Code 45277.5). In addition, the eligibility list resulting from this examination may be used to fill vacancies in related job classifications for which no eligibility list exists (Education Code 45272). Veterans' Credit may be awarded for entry jobs.

    Reasonable accommodations in completing an application and testing are available to individuals with disabilities.If you would like to request an accommodation, please call 562.803.8360 as early as possible.

This examination is authorized as Promotional for LACOE employees only.

Recruitment ID: 19-554

This announcement does not constitute an implied contract. Any part of this announcement is subject to change.


Based on full-time assignment:

  • Although new employees usually begin at the first salary step, advanced salary step placement may be requested

  • 24 vacation days per year

  • 14 paid holidays per year

  • 12 paid sick days annually

  • Insurance includes health, medical, dental, vision and group life

  • Retirement CALPERS combined with Social Security, and pre-tax retirement savings account options

01
Your responses to the following questions will be part of the formal examination for the job of Principal Executive Assistant. Your responses should be an accurate statement of your education and experience. Any falsification or misrepresentation of your qualifications will be grounds for disqualification and bar from future examinations. Please indicate "Yes" to show that you have read this item.

  • Yes
  • No
02
Briefly summarize your experience performing SECRETARIAL duties for a senior executive in a school district or county office of education. (100 words or less)

    03
    Briefly summarize your experience INTERACTING WITH PUBLIC OFFICIALS. (100 words or less)

      04
      Briefly summarize your experience PLANNING AND COORDINATING ORGANIZATIONAL EVENTS. (100 words or less)

        05
        Briefly describe your experience GATHERING ORGANIZATIONAL INFORMATION AND COMPILING REPORTS. (100 words or less)

          06
          Briefly describe your experience LEADING, COACHING, AND DEVELOPING OTHERS. (100 words or less)

            07
            Briefly describe your how your COLLEGE EDUCATION has prepared you for this job. (100 words or less)

              08
              Briefly describe any TRAINING, WORKSHOPS, or other types of continuing development that have strengthened your skills for this job. (100 words or less)

                * Required Question

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