Goverment Jobs
Published
October 22, 2019
Location
California
Category
Job Type

Description

Description

***THIS IS A PART-TIME POSITION***

PLEASE NOTE THAT THIS POSITION MAY CLOSE WITHOUT NOTICE AND PRIOR TO THE ADVERTISED CLOSING DATE ONCE A MAXIMUM NUMBER OF APPLICATIONS HAVE BEEN RECEIVED

BASIC FUNCTION:

Under the direction of an assigned supervisor, perform a variety of general clerical duties in support of an assigned department or program; answer phones and greet and assist the public.

Example of Duties

REPRESENTATIVE DUTIES:

ESSENTIAL DUTIES:

Perform a variety of general clerical duties in support of an assigned office including typing, filing, duplicating and distributing materials.

Serve as receptionist; answer telephone calls and direct calls to appropriate personnel; take and relay messages as appropriate.

Receive, greet and direct visitors; respond to inquiries and provide a variety of routine information to the general public.

Type letters, forms, memoranda, bulletins, reports, notices, flyers or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments.

Compile information and prepare and maintain logs, files and records; review and verify the accuracy and completeness of various documents.

Receive, sort and distribute mail and supplies; prepare and distribute informational packets and bulk mailings as directed.

Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software.

Communicate with other departments, City staff and outside organizations to exchange information and resolve issues or concerns related to assigned activities.

Assist with monitoring inventory levels of office supplies; assist in ordering, receiving and maintaining inventory of office supplies as directed.

OTHER DUTIES:

Assist with preparing for meetings and special events as assigned.

Collect monies for assigned department or program as directed.

Perform related duties as assigned.

Typical Qualifications

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Modern office practices, procedures and equipment.

Telephone techniques and etiquette.

Basic record-keeping and filing techniques.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Operation of a computer and assigned software.

Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

ABILITY TO:

Perform routine clerical duties such as filing, typing, duplicating and maintaining routine records.

Learn basic terminology, processes and operations of assigned office.

Answer telephones and greet the public courteously.

Type or input data at 40 words per minute from clear copy.

Operate a variety of standard office equipment including a computer and assigned software.

Understand and follow oral and written directions.

Establish and maintain cooperative and effective working relationships with others.

Communicate effectively both orally and in writing.

Complete work with many interruptions.

Receive, sort and distribute mail.

Report to work every scheduled workday.

Supplemental Information

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school and sufficient training and experience to demonstrate the knowledge and abilities listed above.

Demonstrated knowledge of keyboarding/typing

LICENSES AND OTHER REQUIREMENTS:

Valid California driver's license.

WORKING CONDITIONS:

ENVIRONMENT:

Office environment.

PHYSICAL DEMANDS:

Essential and marginal functions may require maintaining physical conditions necessary for sitting, standing, bending stooping for prolonged periods of time.

Sitting or standing while operating a keyboard for extended periods of time.

Reaching overhead, above the shoulders and horizontally to get supplies.

Bending at the waist, kneeling or crouching.

None

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