Goverment Jobs
May 23, 2019
Weber County, Utah
Job Type


Job Description

The Division of Adult Probation & Parole is looking for Office Specialist II to serve as clerical support for the Farmington, Northern Utah Community Correctional Center, Ogden, Brigham City, and Logan Probation and Parole offices.

Job Description

As an Office Specialist, you may open and close offender cases and track cases through the sentencing /referral process. This position enters data in the Department offender database (Otrack), and uses other agency databases to document offender progress. Data entry is extensive and accuracy is essential. This position may also include reception, mail handling, call routing, and general dealings with the public and justice involved persons.

Principle Duties
You may alsoperform a variety of clerical support services such as:

  • Scheduling and coordinating appointments.
  • Maintaining calendars.
  • Provides authorized agencies with information.
  • Run a variety of reports.
  • Run rap sheets.
  • Coordinate information and assist agents and supervisors in clerical aspects of their caseload supervision.
  • Ordering County Attorney packets and police reports.
  • Prepares probation and parole documents.
  • Generates probation and parole agreements.
  • Verifies conditions of probation and parole.
  • Open, maintain and update investigation files and other records.
  • Write sentencing shells.
  • Schedule classes and rooms at the TRC
  • Assist offenders needing treatment evaluations completed
The Ideal Candidate
The best qualified individual for Office SpecialistII position is someone who:
  • Has at least 1 year experience working in an professional office environment.
  • Has data entry experience.
  • Is detailed oriented.
  • Works independently with little or no supervision.
  • Has experience scanning and uploading documents into a database.
  • Obtain and maintaina BCI (Background Criminal Investigation).
Preference maybe given to those who:
  • Has working experience in a court, law enforcement, or corrections
  • Has experience entering and retrieving information in databases.
Why You Should Join Our Team

The Utah Department of Corrections supports the pursuit of professional growth and development through a culture that encourages great employees, great attitudes and great teamwork. And besides working with a dedicated team of professionalswho are dedicated to ensuring the public's safety, you will receive great health and retirement benefits. Clickhereto view a summary of the benefits we offer. We also providea generous paid time off so you can spend more time with your family and have a positive work-life balance.

The Agency

The Utah Department of Corrections is adedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment. For more information on the Utah Department of Corrections please clickhere.

Supplemental Information

  • Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc..
  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
  • This position has hours that may include a schedule of 0800-1700 hours Monday through Friday.The hours are subject to change.
  • NOTE: Department of Human Resource Management rules regarding promotions and transfers apply to current state employee.
  • Current UDC employees hourly rate will be subjected to the Career Ladder.

The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information page: Benefits To access a Total Compensation Calculator in Excel format click HERE .

This position will have direct contact with people on probation and parole. Are you comfortable with this group of people in an office environment?

  • Yes
  • No
Please select the highest level of education you've completed.

  • High School Diploma or GED
  • Associates Degree
  • Bachelors Degree
  • Masters/JD/PhD
If you have post-high school education, list your field of study.

    Please select the category that best describes your years of experience working in a professional office environment.

    • None
    • Less than 1 year
    • 1 - 2 years
    • 2 - 3 years
    • 3 - 4 years
    • 4 - 5 years
    • 5 or more years
    If you have indicated that you have professional office experience, please briefly describe the tasks and duties for which you were responsible for.

      Do you have experience working in a court, law enforcement, or corrections environment?

      • Yes
      • No
      If you answered yes to working in a court, law enforcement, or corrections environment, please provide a brief summary of your experience working.

        Are you currently employed by the Utah Department of Corrections?

        • Yes
        • No
        If you are currently employed by the Utah Department of Corrections, please provide an overview of the area's worked and duties responsible for.

          Please rate your experience with scanning records and uploading them to a storage database in a work environment.

          • None
          • Beginner
          • Intermediate
          • Advanced
          Please describe your experience in scanning and uploading documents.

            Please rate your experience entering data into a database.

            • None
            • Beginner
            • Intermediate
            • Advanced
            Please describe your experience entering data into a database.

              Please select all computer software programs that you have experience with.

              • Word
              • Excel
              • CACTAS
              • UDOCA
              • Web-Track
              • BCI (UCJIS)
              • ICOTS
              • Google Drive and Google Docs
              • Google Calendar
              • Gmail
              • Court X-Change
              Please describe your experience level in using the computer software programs selected above.

                Please rate your work-related experience in finding, gathering, collecting and assembling information or data.

                • None
                • Less than 1 year
                • 1 - 2 years
                • 2 - 3 years
                • 3 - 4 years
                • 4 - 5 years
                • 5 or more years
                Please describe your work-related experience in finding, gathering, collecting, and assembling information or data.

                  Which office locations are you interested in being located at?

                  • Farmington
                  • Ogden
                  • Northern Utah CCC-Ogden
                  • Logan,
                  • Brigham City
                  Please indicate how you heard about this specific job posting.

                  • State Jobs
                  • An External Job Posting Site (Indeed, LinkedIn, etc.)
                  • Social Media (Facebook, Twitter, etc.)
                  • Advertisement (Newspaper, Internet, Radio, etc.)
                  • Professional Network
                  • University Network (Career Center)
                  • Referred by a Friend or Colleague
                  • Contacted by a Recruiter
                  • Career Fair
                  • Internal communication from a State Agency that employs me - State employees only
                  • Other

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