Goverment Jobs
Published
March 14, 2019
Location
Snohomish County ? Everett, Washington
Category
Job Type

Description

Description

Office Assistant Lead (OAL)
Non-Permanent
Everett CJC

**Note: This recruitment is open to Washington State Department of Corrections employees only.

The Washington State Department of Corrections is seeking a highly motivated and qualified individual for the position of non-permanent Office Assistant Lead (OAL) forthe Everett CJC, in Everett, WA. This non-permanent appointment three (3) to six (6) months.

The Department's mission is to improve public safety. This position was established to provide administrative support to three Community Corrections Units (Everett Field Office, Everett Community Justice Center and Hearings Liaison Unit).

Staff working in this unitworks around offenders and other staff members that may be armed.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.

Application Process:
In order to be considered for this position, please apply directly atwww.careers.wa.govto this announcement andattachthe following items to your application:

  • A cover letter outlining your qualificationand
  • At least (3) three professional references(please refer to Supplemental Information for details)

Incomplete application packages may disqualify an application from the selection process.

Duties

Incumbent works as leadto an Office Assistant 3 (OA3) and is part of the support team performing general office functions per departmental policies, procedures and training received, thus enabling the CCSs, CCOs and support supervisor to complete their tasks to the end that we meet the departmental goal of community and office safety.

Assignment:PSI Assignment:Assigns via OMNI Pre-sentence Investigations (PSI) and Drug Offender Sentencing Act (DOSA) Assessments to designated staff per policy. Compiles and builds PSI/Dosa files, requests documents from Court, Prosecutor and Police Departments, obtains intake information from clients. Retrieves Court documents from Highview and forwards to requester.

ECJC Assignment:Monitor assignment box and assign via OMNI to CCOs any investigation as necessary according to policy and office practice. Assign new jail causes according to policy. Monitors prison releases and assigns to designated CCO when offender is released according to policy.

Prepare and set-up offender physical and electronic files :

  • Compile, organize, combine, build and close offender files per policy including requesting closed/archive files.
  • Prepare files for intake, typing Standard Conditions and other required intake documents, request criminal history checks.
  • Maintain data base of pending prison releases.
  • Prepare outgoing/incoming files to appropriate office by verifying file maintenance compliance and accurate check dates through OMNI
  • Maintain a log book of outgoing field files
  • Process Stipulated Agreements, violations report, Court report and Court documentations to include data entry and routing of reports.
  • Data entry into OMNI to include updating case management screens and tolling, create and update dates, entering lab testing, transfer field files, enter Stipulated Agreements and chronoing.
  • Verify case management and tolling entries, correcting errors, submitting trouble tickets when needed.

Office Operation Support:

  • Leads clerical staff by instructing, assigning and checking work performed
  • Works collaboratively with the Secretary Supervisor to determine work to be performed
  • Trains new staff in OMNI and office procedure
  • Attends meetings and transcribe/distribute meeting minutes in the absence of Secretary Supervisor
  • Back up reception
Qualifications

Required Qualifications:
  • High school graduation or equivalent
  • Two years of office/clerical experienceincluding experience directing the work of others
  • Valid driver's license.
Supplemental Information

'The mission of DOC is to improve public safety.'

For additional information about the agency, please visit doc.wa.gov.

IMPORTANT NOTES:

  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  • Phone number AND email address are required for all professional references.
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, andapplicants who test positive for any controlled substances, will be disqualified from consideration.
  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
  • This position may be represented by a Union Shop.

We are committed to hiring individuals who possess core diversity competencies:

  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email [email protected] or call us at (206) 516-7739. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months.Actual benefits may vary byappointment type or be prorated forother than full-time work. Check with the agency human resource office for specific benefit information.
Insurance Benefits
Employees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Vacation (Annual Leave)
You begin accruing vacation starting your first month of employment. Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us. Washington State supports members of the armed forces with 21 days paid military leave per year. Vacation accrues for full-time employees per WAC 357-31-165.

Holidays

Full-time employees are entitled to eleven* paid holidays:

HOLIDAY
DATE
New Year's Day
January 1
Martin Luther King, Jr's birthday
Third Monday in January
Presidents' Day
Third Monday in February
Memorial Day
Last Monday in May
Independence Day
July 4
Labor Day
First Monday in September
Veterans' Day
November 11
Thanksgiving Day
Fourth Thursday in November & Friday after
Christmas Day
December 25
Personal Holiday
Employee's selection each calendar year

*Employees who are members of certain Unions are entitled to an additional personal leave day of their choice.Please refer to specific Collective Bargaining Agreements for more information.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Paid sick leave may be used for reasons included in WAC 357-31-130.
Please visit the State HR Website for more detailed information.
01
Are you a current Washington State DOC employee?

  • Yes
  • No
02
Do you have a high school diploma or GED equivalent?

  • Yes
  • No
03
Do you have two years of experience leading, instructing or checking the work of other paid employees.

  • Yes
  • No
04
Please describe your experience leading, instructing or checking the work of other paid employees. Please list where and in what type of setting(s) this experience was obtained.

    05
    Please summarize how your abilities and experience make you an excellent candidate for this position.

      06
      Do you have experience performing general office duties: multi-line phone handling, file maintenance, mail processing, fax, copying and filing?

      • Yes
      • No
      07
      If you answered 'Yes' to above question, describe in detail your experience performing general office duties: multi-line phone handling, file maintenance, mail processing, fax, copying, filing. Please list the employer(s) and dates of employment where the experience was gained, as listed in your application under "work history" including role and duration. If you answered 'No' indicate "N/A" in the field below.

        08
        In 500 words describes your customer service experience working directly with internal or external customers on the telephone or in person. This would include greeting and assisting clients or customers in person, some of whom may be upset or irate.

          09
          Do you have experience using a computer performing tasks such as scheduling appointments using Outlook, creating documents using Word, entering data into a database, using the Internet for searches, and creating Excel spreadsheets?

          • Yes
          • No
          10
          If you answered 'Yes' to above question, describe in detail your experience using a computer performing tasks such as scheduling appointments using Outlook, creating documents using Word, entering data into a database, using the Internet for searches, and creating Excel spreadsheets. Please list the employer(s) and dates of employment where the experience was gained, as listed in your application under "work history" including role and duration. If you answered 'No' indicate "N/A" in the field below.

            * Required Question

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