**Note: This recruitment is open to Washington State Department of Corrections employees only.
The Department's mission is to improve public safety. This position was established to provide administrative support to three Community Corrections Units (Everett Field Office, Everett Community Justice Center and Hearings Liaison Unit).
Staff working in this unitworks around offenders and other staff members that may be armed.
In order to be considered for this position, please apply directly atwww.careers.wa.govto this announcement andattachthe following items to your application:
- A cover letter outlining your qualificationand
- At least (3) three professional references(please refer to Supplemental Information for details)
Incomplete application packages may disqualify an application from the selection process.
Incumbent works as leadto an Office Assistant 3 (OA3) and is part of the support team performing general office functions per departmental policies, procedures and training received, thus enabling the CCSs, CCOs and support supervisor to complete their tasks to the end that we meet the departmental goal of community and office safety.
Assignment:PSI Assignment:Assigns via OMNI Pre-sentence Investigations (PSI) and Drug Offender Sentencing Act (DOSA) Assessments to designated staff per policy. Compiles and builds PSI/Dosa files, requests documents from Court, Prosecutor and Police Departments, obtains intake information from clients. Retrieves Court documents from Highview and forwards to requester.
ECJC Assignment:Monitor assignment box and assign via OMNI to CCOs any investigation as necessary according to policy and office practice. Assign new jail causes according to policy. Monitors prison releases and assigns to designated CCO when offender is released according to policy.
Prepare and set-up offender physical and electronic files :
- Compile, organize, combine, build and close offender files per policy including requesting closed/archive files.
- Prepare files for intake, typing Standard Conditions and other required intake documents, request criminal history checks.
- Maintain data base of pending prison releases.
- Prepare outgoing/incoming files to appropriate office by verifying file maintenance compliance and accurate check dates through OMNI
- Maintain a log book of outgoing field files
- Process Stipulated Agreements, violations report, Court report and Court documentations to include data entry and routing of reports.
- Data entry into OMNI to include updating case management screens and tolling, create and update dates, entering lab testing, transfer field files, enter Stipulated Agreements and chronoing.
- Verify case management and tolling entries, correcting errors, submitting trouble tickets when needed.
Office Operation Support:
- Leads clerical staff by instructing, assigning and checking work performed
- Works collaboratively with the Secretary Supervisor to determine work to be performed
- Trains new staff in OMNI and office procedure
- Attends meetings and transcribe/distribute meeting minutes in the absence of Secretary Supervisor
- Back up reception
- High school graduation or equivalent
- Two years of office/clerical experienceincluding experience directing the work of others
- Valid driver's license.
'The mission of DOC is to improve public safety.'
For additional information about the agency, please visit doc.wa.gov.
- Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
- Phone number AND email address are required for all professional references.
- Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
- Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, andapplicants who test positive for any controlled substances, will be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
- This position may be represented by a Union Shop.
We are committed to hiring individuals who possess core diversity competencies:
- Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
- Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
- Respectfully acknowledge people's differences and recognize these differences as important and valuable.
- Promote inclusiveness.
- Be culturally sensitive and appropriate.
- Respect and value diverse backgrounds and traditions.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email [email protected] or call us at (206) 516-7739. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Vacation (Annual Leave)
*Employees who are members of certain Unions are entitled to an additional personal leave day of their choice.Please refer to specific Collective Bargaining Agreements for more information.
* Required Question