Goverment Jobs
Published
December 6, 2018
Location
El Paso, Texas
Category
Job Type

Description

Minimum Qualifications

Acceptable Experience and Education
Associates Certificate in Business or related field with four (4) years of law office/secretarial with six (6) months working customer service experience; with minimum of one (1) year in a lead or supervisory role.

Orany equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certificates and Licenses Required - Depending on area assigned
May be required to have or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

Typical Duties

As directed supervises department employees, including assigning and reviewing work, training, providing input on performance evaluations, and making recommendations on hiring, terminating, and disciplining personnel;

Plans, directs, and coordinates, through subordinate-level staff, the department work plan;

Assists with managing the career development and performance of staff assigned;

Meets with management staff to identify and resolve problems;

Assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures;

Assumes responsibility for delegated administrative and clerical tasks, including correspondence, educational publications, records management, report preparation; and other materials from rough draft or from source documents for review and signature; reads and reviews outgoing correspondence; may perform data entry, process billings; receive payments; balances receipts with payments; and mail processing;

Assists with developing internal policies and procedures;

Assists attorneys in collecting information such as employment, medical, and other records;

Provides broad administrative and office support to assigned department; screens visitors and telephone calls; responds to complaints and information requests on a wide array of topics; conducts preliminary interviews of prospective clients;

Types and proofreads a wide variety of reports, letters, memos, tables and charts; composes correspondence for review and signature by management staff;

Develops and maintains various filing systems, records and logs; maintains various automated data bases; conducts file close-out; collects and compiles data to draft and produce various reports and correspondence;

Prepares various legal documents; secures authorized signatures and delivery to the appropriate party;

Pulls dockets, scans new cases, prints out judgements, files orders, and redacts information;

Drafts and edits legal pleadings as directed;

Provides attorney staff with all aspects of case preparation; compiles petitions and reports; conducts research as needed;

Calendars hearings and meetings for attorneys;

Retrieve files for attorneys; responds to questions regarding case disposition;

Reviews the completion of various applications or documents and processes;

Redacts court orders; copies and files records; notifies attorneys of filings;

Assists the public with inquiries and handles challenging members of the public and/or clients, and non-routine problems;

Substitutes, if assigned, for coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;

Attends and participates in meetings, training and information sessions;

Stays abreast of new trends and innovations in the field;

Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and

Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.

May serve as back up:
Archives files;

Works with open records requests as directed; database maintenance, pretrial, trial, appellate, and civil level legal work, and other areas as directed;

Depending on area assigned:
Prepares extradition packages, involves: formatting, preparing, and signing forms; reviews information set by codes and statutes;

Conducts backgrounds on orders; checks for outstanding warrants;

Locates and sends police/offense reports for cases assigned;

Maintains non-arrest case activation;

Prepares cases and indictments for special courts i.e. grand jury;

Upgrades and modifies felony and misdemeanor cases from law enforcement agencies;

Investigates cases as directed;

Supports attorneys with other case preparation, as directed;

Supports appellate attorneys, as directed;

Verifies cases in Writs list; examines cases to set trials or release;

Other Important Duties
Performs such other related duties as may be assigned.

Maintains a safe and healthy work place environment.

As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

Job Summary

The Legal Secretary, Senior under minimum supervision provides clerical support to assigned attorneys. This designation is distinguished from the Legal Secretary classification by greater work complexity, broader work activities and some lead work authority.

Additional Information

Minimum Requirements: Knowledge, Skills, and Abilities
Knowledge of: Principles and practices of modern office administration; the court system; legal terminology; relevant laws, rules and codes; Constitutions, Texas penal code, Code of Criminal Procedures; Texas Laws; research; the principles and practices of effective customer service; English usage/bi-lingual preferred, grammar, punctuation and spelling; techniques for effective interpersonal communications; modern office procedures, methods and computer equipment to include Windows and Microsoft based products; principles and practices of supervision and training.
Skill/Ability to
: maintain confidential records and reports; explain court action; keep composure in order to assist high conflict customers; be able to plan and execute work both independently and as a team member; time management; operate personal computer using standard office operating software and general office equipment; prepare and maintain records; maintain filing systems; communicate effectively both orally and in writing; be dependable; to deal with the public courteously and effectively; schedule, train, and supervise; demonstrate leadership and ability to deliver efficiency and quality at the highest of standards; provide, establish and maintain cooperative and effective relationships with those contacted during the course of work; type 45wpm; Pass a background investigation;

Each and every county position requires the following professional skills and abilities as key and
necessary elements of performance:

  • Demonstrate regular and reliable attendance;
  • Work well with others and participate fully in a team oriented environment;
  • Interface with other employees and customers in a courteous and respectful manner;
  • Maintain strict confidentiality;
  • Project positive support of their department and all county organizations at all times; and,
  • Maintain and enhance the County's commitment to customer service excellence

The County of El Paso offers a very comprehensive benefit package (some benefits may not apply to part time or temporary employees) consisting of the following:
HOLIDAYS
16 holidays per year as recognized.
VACATION
Accruals are credited on a biweekly basis and available for use as it is accrued after6 monthsof continuous service. Year to year carry-over accruals are limited to twice the employee's annual rate. Part-time employees accrue vacation at half the rate of full-time employees.
10 days (1 through 4 years of service)
15 days (5 through 14 years of service)
20 days (15 years of service or over)
SICK LEAVE
Accruals are credited on a biweekly basis and available for use as it is accrued after 3 months of full time service. Employees accrue 10 days of sick leave per year.
MISCELLANEOUS PAID LEAVES
Military Leave ? 15 days of paid leave per fiscal year for active military service
Bereavement Leave ? 3 days of paid leave for the death of an immediate family member
MEDICAL HEALTH BENEFITS

Plan Costs ? Biweekly Rates

Effective January 1, 2019 to December 31, 2019

Medical
Consumer Driven Health Plan (CDHP)
No Discounts
EE Only $4.18
EE & Spouse $140.24
EE & Children $98.39
EE & Family $229.78

2% Tobacco Free Discount
EE Only -$4.10
EE & Spouse - $137.44
EE & Children - $96.42
EE & Family - $225.18

4% Wellness Screening & HRA Discount
EE Only - $4.01
EE& Spouse - $134.63
EE & Children - $94.45
EE & Family - $220.59

6% Tobacco Free AND Wellness Screening & HRA Discount
EE Only - $3.93
EE& Spouse - $131.83
EE & Children - $92.49
EE & Family - $215.99

Core Plan
No Discounts
EE Only - $27.90
EE & Spouse - $218.55
EE & Children - $168.88
EE & Family - $346.12

2% Tobacco Free Discount
EE Only - $27.34
EE &Spouse - $214.18
EE & Children - $165.50
EE & Family - $339.20

4%Wellness Screening & HRA Discount
EE Only - $26.78
EE &Spouse - $209.81
EE & Children - $162.12
EE & Family - $332.28

6%Tobacco Free AND Wellness Screening & HRA Discount
EE Only - $26.23
EE &Spouse - $205.44
EE & Children - $158.75
EE & Family - $325.35

Buy Up Plan
No Discount
EE Only - $85.45
EE & Spouse - $327.15
EE & Children -$252.79
EE & Family -$484.60

2% Tobacco FreeDiscount
EE Only - $83.74
EE & Spouse - $320.61
EE & Children - $247.73
EE & Family - $474.91

4% Wellness Screening & HRADiscount
EE Only - $82.03
EE & Spouse - $314.06
EE & Children - $242.68
EE & Family -$465.22

6% Tobacco Free AND Wellness Screening & HRADiscount
EE Only - $80.32
EE & Spouse - $307.52
EE & Children - $237.62
EE & Family -$455.52

Dental WITH Medical Plan
EE Only - $0.00
EE & Spouse - $13.63
EE & Children - $27.25
EE & Family - $40.88

Dental WITHOUT Medical Plan
EE Only - $13.63
EE & Spouse - $27.26
EE & Children - $40.88
EE & Family - $54.51

Vision
EE Only - $3.16
EE + 1 - $5.05
EE & Family - $8.21

RETIREMENT
Retirement benefits are provided by the Texas County and District Retirement Fund (TCDRS). Full-time employees become a member of TCDRS upon hire. All employees are required to contribute 7% to the retirement fund and the County matches 250% upon eligible retirements.

DEFERRED COMPENSATION
Employees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program. This is an optional program.

LIFE INSURANCE
Full-time County employees are provided a basic life insurance benefit of $10,000 life insurance at no cost. Supplemental coverage is available for additional fees.

LONG-TERM DISABILITY
The Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period above90 days.

SHORT-TERM DISABILITY
The Short-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period shorter than 90 days.

RETIREE HEALTH INSURANCE
Employees who retire from the County are eligible to continue Health Insurance at the rate set by the El Paso County Risk Pool Board.

EMPLOYEE ASSISTANCE PROGRAM
Employees are enrolled in an Employee Assistance Program that provides a variety of counseling services.

SECTION 125 MEDICAL & DEPENDENT CARE PROGRAM
The section 125 program is optional for employees and provides a method to pay medical and dependent care expenses on a pre-tax basis.

HEALTHY LIFESTYLE REIMBURSEMENT
Reimbursement of $15 per month for 6 months of continuous gym usage.
01
Which of the following best describes your highest level of education?

  • Less than High School Diploma or equivalent
  • High School Degree or equivalent
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctoral Degree
02
Which of the following best describes your law office/secretarial experience?

  • No experience
  • Less than 1 year experience
  • 1 to less than 2 years experience
  • 2 to less than 3 years experience
  • 3 to less than 4 years experience
  • 4 to less than 5 years experience
  • 5 to less than 6 years experience
  • More than 6 years experience
03
Which of the following best describes your customer service experience?

  • No experience
  • Less than 6 months experience
  • 6 months to less than 1 year experience
  • 1 to less than 2 years experience
  • 2 to less than 3 years experience
  • More than 3 years experience
04
Which of the following best describes your experience in a lead or supervisory role?

  • No experience
  • Less than 1 year experience
  • 1 to less than 2 years of experience
  • 2 to less than 3 years of experience
  • More than 3 years of experience
05
I UNDERSTAND In order for my application to be considered complete, I must answer all the questions in this application. Incomplete or illegible applications will be rejected. A rsum and/or other documents WILL NOT be accepted in lieu of a completed application. Comments such as "See Rsum" are not acceptable and will result in the application being considered incomplete.

  • Yes
  • No

* Required Question

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