Please note: If selected for interviews, the oral boards will be held on January 16, 2020.
Develops, supervises, evaluates and participates in activities related to the acquisition, preventive maintenance, repair and operation of all City vehicles, , heavy construction equipment and specialized mobile operational equipment; coordinates the purchasing, licensing and disposal of the City's fleet; coordinates and oversees staff in the provision of vehicle and related equipment troubleshooting and maintenance work; performs related work as assigned.
This single-position, management class plans and oversees the activities of skilled and semi-skilled vehicle, fire apparatus and heavy equipment maintenance and repair workers, ensuring that the City's mobile fleet provides the highest level of efficient, safe and cost-effective use for City staff in the performance of their duties. Successful performance of the work includes long- and short-range planning for the preventive maintenance and replacement of vehicles, fuel systems for the City and backup generators at various facilities. This class is distinguished from the Heavy Equipment Mechanic by the overall managerial responsibility for a comprehensive division comprised of departmental budgetary and business functions in addition to the oversight of facilities and fleet maintenance functions and activities.
SUPERVISION RECEIVED AND EXERCISED:
The Fleet Maintenance Supervisor receives general direction from the Deputy Director of Public Works within a framework of broad policies and procedures and established organizational values and processes.
Direct and indirect supervision is provided to skilled, semi-skilled and unskilled staff, often through subordinate levels of supervision.
EXAMPLES OF DUTIES AND RESPONSIBILITIES:
(Any one position may not include all of the duties listed nor do the listed examples include all tasks that may be found in positions of this class.)
- Plans, organizes, coordinates and administers goals, objectives, policies, priorities and capital improvement projects to maintain an effective fleet of vehicles, fire apparatus and construction equipment for use in City operations and services.
- Plans, organizes, administers, reviews and evaluates the work of skilled and semi-skilled support staff; provides training and policy guidance and interpretation to staff.
- Coordinates work of employees for the best utilization of available staff and resources; troubleshoots vehicle problems, examines work in progress and resolves work problems; inspects work upon completion.
- Develops and implements the vehicle and equipment replacement program so that it meets the needs of each department, is within budgetary limitations and meets environmental goals, including the use of alternative fueled vehicles.
- Coordinates the disposal of vehicles with City department managerial staff and contract auctioneers.
- Ensures that staff provides a high degree of service to both internal and external customers that supports achieving the department's and the City's mission, objectives and values.
- Contributes to the overall quality of the department's service by developing, reviewing and implementing policies and procedures related to Fleet Maintenance to meet legal requirements and City needs.
- Receives and resolves complaints from the internal customers regarding fleet acquisition and maintenance problems.
- Enforces safety regulations and trains employees in the practices and procedures related to vehicle maintenance and repair, fire mechanic certification and the handling and disposal of hazardous materials.
- Oversees the operation and maintenance of corporation vehicle washing, fueling and security systems.
- Oversees all registration and renewal licensing records and ensures information is submitted to the Department of Motor Vehicles, California Air Resources Board and other regulators in a timely manner.
- Determines equipment utilization and recommends equipment, materials and staffing needs for assigned maintenance projects; assists in preparing and administering the annual budget; determines, purchases and maintains an inventory of stock and replacement part supplies as required for the program.
- Develops specifications for new vehicles, heavy construction equipment, fire apparatus and related equipment; designs and oversees the installation of special equipment for vehicle operational use.
- Maintains logs and records of work performed; prepares periodic and special reports as required.
- Assists with preparation, monitoring and management of budgets, Capital Improvement Plan (CIP) requests, and other documents which are used to comply with regulations, policies and procedures.
- Acts as the City's representative for the division to a variety of commissions, committees, community and regulatory organizations and the public.
- Coordinates with Fire Department liaison in scheduling, training, supervision, purchase and replacement of equipment, development of specifications of fire apparatus vehicle and equipment needs.
- Performs related duties similar to the above in scope and function as required.
KNOWLEDGE AND ABILITIES:
- Principles, practices, tools, materials, equipment and techniques required for maintaining and repairing a variety of vehicles, construction equipment, fire apparatus, and related mobile equipment as found in a municipal fleet.
- Principles and practices of employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures.
- The operation and maintenance of a variety of diagnostic software, hand and power tools, vehicles, heavy construction equipment, powered equipment and fire apparatus related to the work.
- Safety equipment and practices related to the work.
- Applicable laws, codes and regulations, including the use and disposal of hazardous materials and the technology of alternative fuel vehicles.
- Methods of estimating time, labor, materials and equipment necessary to perform assigned work.
- Basic budgetary and contract administration policies and procedures.
- Vehicle acquisition, licensing and disposal procedures.
- Standard office practices and procedures, including computer applications related to the work.
- Asset management software systems such as Asset Works or equivalent for asset tracking, employee work tracking and overhead monitoring.
- Techniques for effectively representing the City in contacts with vendors, governmental and other organizations.
- Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.
- Record keeping and reporting practices.
- Plan, organize, administer, coordinate, review, evaluate and personally participate in programs and activities for acquiring, maintaining, repairing and disposing of a fleet of vehicles, and mobile equipment.
- Develop, review, implement and review programs and policies related to fleet management.
- Plan, organize, assign, coordinate, supervise and evaluate the work of assigned staff.
- Interpret, apply and explain complex laws, codes, regulations and ordinances.
- Prepare and administer public agency budgets and contracts.
- Prepare clear and concise administrative staff reports, correspondence, policies, procedures and other written materials.
- Maintain the City fleet in a clean, safe and operable condition.
- Troubleshoot maintenance problems and determining materials and supplies required for maintenance and repair.
- Maintain accurate logs and records of work performed.
- Use tact, initiative, prudence and independent judgment within general policy and legal guidelines.
- Effectively represent the City in contacts with vendors, contractors and various governmental agencies.
- Work in a team atmosphere and participate on a variety of departmental and City-wide committees to enhance the provision of all City services.
- Establish and maintain effective working relationships with those contacted in the course of the work.
- Basic computer skills using Microsoft Windows Office Suite applications, vehicle maintenance software and computerized fleet work order systems.
- Perform some physical work and inspect and troubleshoot vehicles.
- Drive a vehicle, construction equipment, and fire apparatus and lift and move materials and equipment weighing up to forty pounds.
- Communicate in both written and verbal form, including developing and interpreting printed materials, safety manuals, and material safety data sheets (MSDS), general correspondence and local/state regulations.
- Work off-hours and weekend shifts in emergency situations.
- Work with exposure to potentially hazardous chemicals.
EDUCATION AND EXPERIENCE:
Equivalent to graduation from high school;
Five years of experience in the troubleshooting, maintenance and repair of a variety of vehicles, including heavy equipment. One of these years must have been lead, supervisory or fleet operations management experience.
An equivalent combination of education and experience.
College, fleet management certification or technical school training in the automotive and /or equipment repair trade may be substituted for the non-supervisory experience on a year-for-year basis to a maximum of two years.
Supervision or experience working on fire apparatus in the public sector is highly desirable.
LICENSE AND CERTIFICATIONS:
A valid California class C driver's license and a satisfactory driving record.
- Certification as a Public Fleet Professional as recognized by the American Public Works Association, or as an Automotive Fleet Manager as recognized by the Center for Professional Fleet Certification is highly desirable.
THIS POSITION WILL BE REQUIRED TO COMPLETE THE FOLLOWING BEFORE A FINAL OFFER IS MADE:
- Pre-employment Physical
- Livescan Fingerprinting - DOJ
For a detailed spreadsheet of employee benefits by bargaining group, please view our Benefits Summary.
Retirement: California Public Employee's Retirement System (PERS). The City participates only in the medicare portion of Social Security.
Health: the City has a cafeteria plan for health, dental and vision insurance and contributes towards medical insurance. Employees may choose from several health insurance options. There are also two dental plans to choose from. See the Benefits Summary link to determine the contribution amount.
Life and Accidental Death and Dismemberment (AD&D) Insurance: group term life and AD&Dinsurance is provided for all regular employees. The amount of coverage varies depending on the classification. Employees may purchase additional life and AD&Dinsurance for themselves and their dependents.
Vacation: employees receive 12 days per year increasing to 20 days after 20 years.
Holidays: employees receive 12-13 days per year depending on the classification.
Sick Leave: employees receive 12 days per year.
Administrative Leave: is a benefit available to management employees. The number of administrative leave hours varies depending on the classification.
Flexible Work Schedule: is available to many positions within the City organization.
Long Term Disability Insurance: is available for regular employees. The amount of benefit and contribution by employee varies by classification.
Deferred Compensation: is available for employees to set aside a portion of their salary on a pre-tax basis to supplement retirement.
Wellness Program: offered to help employees gain knowledge, skills and motivation to improve the quality of their lives and well-being.
Employee Assistance Program: a counseling and consultation service designed to help employees and eligible family members with a wide range of personal issues.
Flexible Benefits Program: available to help employees save taxes on: (1) Pre-tax health insurance premium deductions, (2) Unreimbursed/ uncovered medical expenses, and (3) Dependent care expenses.
Tuition Reimbursement: up to $1500 annually for job-related educational costs is available to employees who have passed probation.
Trip Reduction Incentive Program (TRIP): incentives are available for employees who voluntarily participate in alternative forms of transportation to and from work.
Computer Purchase Program: interest-free loans to employees who have passed probation and who purchase computers for personal use with City approved software configuration.
Professional Association for City Employees (PACE): voluntary organization for professional development training classes, monthly membership meetings with a variety of speakers, and social functions designed to facilitate interaction with employees from all departments in a relaxed setting away from work.
- Job Interest Card Notification from NeoGov/Government Jobs
- Professional Association Job Board
- City Employee Referral
- Other Personal Referral
- Directly from www.slocity.org - City of San Luis Obispo Website
* Required Question