Goverment Jobs
December 13, 2019
Government Services Center - Westtown, Pennsylvania
Job Type



Support the Mission of the Department of Emergency Services; to promote and assist in providing safety and security to Chester County citizens so they can work, live, and grow in a healthy and safe community.

The Fiscal Coordinator will perform a variety of advanced level financial and accounting tasks in support of the daily financial operations for the Department of Emergency Services.

Essential Duties

  • Prepare Purchase Orders; Vouchers; Receivables; Revenue; Expenditures, Accounts Payable
  • Maintain vendor contracts with coordination through Procurement and General Services for compliance
  • Prepare and input journal entries for budget, accounts payable, cash receipts, expenditure and revenue adjustments
  • Prepare and review journal entries and inter-fund transfers.
  • Distribute checks to vendors.
  • Prepare Deposits as needed including proper account coding
  • Analyze expenditure, revenue and balance sheet accounts for accuracy and make appropriate adjustments.
  • Track contracted supplies & services
  • Employee reimbursement for travel, mileage and related expenses.
  • Maintain Employee Training/Travel Tracking system as needed.
  • Coordinate resources for independent audits to ensure compliance with program regulations
  • Perform analyses and reconciliation of financial data, as required.
  • Prepare monthly detailed revenue and expenditure report
  • Prepare and maintain contract database for continuity of services and historical data
  • Maintain the department's manual and electronic accounting records.
  • Maintain the General Ledger, special funds, and grants.
  • Prepare Financial Reports as needed
    • Microwave Tower by rental cost
    • Revenue money's
    • Grants
    • Pa Department of Health financial grant reports
    • Financial reports to PEMA on an as needed basis
    • Coordinate EMS Council financial reports
    • Others as required
  • Interact with vendors and county personnel as needed
  • Assist the Fiscal Analyst with budget process
  • Communicate with county departments to resolve any issues pertaining to submitted vouchers.
  • Manage the department Vehicle Fleet.
  • Keep inventory of any outdated equipment within each division and remove it in accordance to Procurement/Controller guidelines.
  • Maintain Tower Site Expenditures and Revenue spreadsheet in accordance with each contract. (including annual increases and amendments)
  • Serves as a liaison with all funding sources and independent auditors to ensure compliance with funding source rules and regulations, compliance with applicable laws, and to maintain appropriate program cash flow.
  • Tracking of Monthly Telephone, Pager and Data.
  • Assist with EOC Activations and drills.
  • Performs other duties, tasks and projects as necessary or assigned.
Qualifications/Preferred Skills, Knowledge & Experience

  • Bachelor's degree from an accredited college or university, or equivalent combination of education and experience.
  • Ability to analyze expenditure, revenue and balance sheet accounts for accuracy and make appropriate adjustments.
  • Ability to audit accounts on a regular basis to ensure accuracy.
  • Ability to generate financial statements.
  • Ability to maintain the General Ledger, special funds, and grants
  • Strong working knowledge of budgets, spreadsheets and interpreting audits.
  • Ability to make journal entries for payroll, accounts payable and cash receipts.
  • Ability to prepare cash transfers for disbursement.
  • The ability to timely and accurate financial reporting is essential to this position.
  • Ability to interface effectively with all levels of county management.
  • Ability to maintain confidential information and handle confidential matters.
  • Ability to work as part of a team.
  • Accurate and detail-oriented.
  • Demonstrates integrity and honesty.
  • Excellent verbal and written communication skills.
  • A valid driver's license is required.
  • Ability to carry tasks to completion.

Preferred Skills, Knowledge & Experience:

  • Bachelor's degree from an accredited college or university in Accounting or comparable work experience.
  • Positive "can do" attitude towards work
  • Coordinate workflow from others in the department and consolidate the data given by accounts payable, accounts receivable, and payroll to facilitate month-end and year-end closings.
  • Cooperative attitude
  • General knowledge of the County Code (state law),GAAP, and approved county policies and procedures.
  • Ability to establish priorities.
  • Ability to prepare and review journal entries and inter-fund transfers.
  • Ability to handle and resolve recurring problems.
  • Ability to multi-task.
  • Knowledge of business office procedures.
  • Excellent organizational skills and time management skills.
  • Exhibits sound and accurate judgment.
  • Experience with automated accounting and recordkeeping systems.
  • Handle deadlines and multiple projects simultaneously.
  • High degree of accuracy and organization.
  • Strong customer service skills
  • Strong interpersonal skills.

Additional Information

Computer Skills:
To perform this job successfully, an individual should have:

  • Intermediate Excel skills
  • Intermediate Internet skills
  • Basic Outlook skills (Email and Calendar)
  • Basic PowerPoint skills
  • Basic Word skills
  • PeopleSoft skills or the ability to learn PeopleSoft

The County of Chester offers comprehensive benefits to our employees.Read more about our Benefits here.

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