Goverment Jobs
Published
December 6, 2018
Location
Santa Barbara, California
Category
Job Type

Description

THE POSITION

EXECUTIVE ASSISTANT

$53,300 ? $64,786 Annually

(Salary includes 2.5% Confidential Pay)

Performs a variety of highly responsible, confidential, and complex secretarial and clerical duties for the Finance Director. Acts as a resource to the Director and other Finance management staff. Participates in general functions in support of the department's goals and objectives. Maintains the Director's calendar, arranges appointments, meetings and conferences; schedules travel arrangements and accommodations. Must be tactful in addressing the public by phone or in person; responds to, assigns and tracks complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities, or directs inquiry to appropriate staff members. Accurately drafts and prepares letters, contracts, agendas, documents, memos, meeting minutes, reports and correspondence from rough draft. Researches and compiles supportive materials for documents and reports, composes memos and letters at own initiative and from brief oral and written instructions; reviews Council Agenda Reports, documents, memos and letters for proper format, grammar, punctuation and spelling. Plans, organizes and coordinates special events and programs. Operates a variety of office equipment, including copier, facsimile machine and personal computer, which includes inputting and retrieving data and text, organizing and maintaining disk storage; assists other Administrative staff and acts as a back-up for various job tasks such as preparing managerial meeting agendas, editing internal reports, correspondence and other written material, personnel paperwork and maintaining employee files. May have some accounting / purchasing tasks assigned, and may coordinate performance evaluation schedules with managers and supervisors. Performs related duties and responsibilities as required.

EMPLOYMENT STANDARDS

Knowledge of: Modern office procedures and practices including filing systems, computer equipment, business correspondence, report preparation, correct English usage, grammar, spelling, vocabulary, and punctuation to compose memos and letters. Records and file maintenance, travel arrangements, and appointment scheduling.

Skill in: Operating personal computer, calculator, and standard office equipment. Desirable: Proficiency in MS Office applications including Word, Excel, PowerPoint, and Publisher.

Ability to: Learn, apply, interpret, and explain administrative policies and procedures such as personnel and budget matters, and provide factual information regarding departmental programs and policies. Respond with tact and discretion to City staff, officials, and the public. Type reports and correspondence from rough draft, compose memos and letters; accurately and concisely record complex and technical discussions on own initiative and from brief oral and written instructions. Ability to take and prepare minutes from meetings. Initiate, prioritize, and complete a variety of difficult administrative duties.

License Requirements:Possession of, or ability to obtain a valid California Driver's License.

SELECTION PROCESS

All applications and supplemental questionnaires will be reviewed and the most qualified candidates will be invited to continue in the selection process. It is important that your application shows all the relevant education, experience, knowledge, abilities, and skills you possess that qualify you for this position. Applications may be rejected if incomplete. The selection process may consist of a written exam and a computer skills exam. Selected candidates will receive a department interview.

FILING DEADLINE

CITY APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE MUST BE RECEIVED BY 5:30 P.M. ON THURSDAY, JANUARY 10, 2019.

THE SALARY RANGE consists of five steps, each representing an increase of approximately five percent. STEP INCREASES, through the top salary step, are tied to job performance. Employees receive annual performance reviews.

THE FOLLOWING BENEFITS may vary:

Note: Part-time employees receive pro-rated benefits, e.g., 50%, 60%, etc.

  • Confidential Pay: Employees receive an additional 2.5% of salary.

  • The City is a member of the Coastal Housing Partnership, which offers home loan assistance and rental reductions.

  • 9/80: Standard Citywide 9/80 work schedule with closures on alternate Fridays.

  • Flexwork/Telecommuting is available.

  • Bilingual pay may be available at a rate of $64 / pay period.

  • Vacation is accrued at 80 hours / year, increasing with City service.

  • Personal Leave (32 hours) is provided each July 1st at the start of the fiscal year (pro-rated the first year).

  • Sick leave is accrued at the rate of 96 hours / year.

  • Holidays: 10 holidays (80 hours) are observed / year.

  • Retirement: PERS Miscellaneous formula: "Classic" members: 2.7% @ 55; employee contributes 10.726% of salary. "New" members: 2% @ 62; employee contributes 6.75% of salary. The City does not participate in Social Security.

  • Insurance including medical, dental and vision benefits is available under a group plan. The City pays a monthly maximum of $1,145.01 towards medical, $82.66 towards dental, and $10.21 towards vision.

  • Cafeteria 125 Plan: Employees who opt-out of the group insurance coverage may be eligible for a cash pay-out of up to $362.38 / month.

  • Life Insurance: City-paid term life insurance ($50,000) is provided.

  • Employee Assistance Program: A City-paid EAP is available for employees and members of their household.

  • Long-term Disability Insurance is provided.

  • State Disability Insurance (SDI) is provided. Employee pays 0.6% of salary (pre-tax).

  • Deferred Compensation Savings Plans (457) are available to employees through a deferred compensation program.

  • Employee must pay an amount equal to 1.45% of salary toward Medicare. An equal amount is paid by the City.

01
Describe your experience working in a high-paced office environment.

    02
    Describe your experience preparing complex documents combining text, tables, and graphs.

      03
      Describe in detail your experience with customer service and providing direct assistance to the public.

        * Required Question

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