Under general supervision of the Human Resources Manager, develops and coordinates the City's Emergency Management and Emergency Preparedness programs; oversees City activities in all phases of emergency management including mitigation, preparedness, response and recovery; plans and implements related training programs; performs grant, contract or budgetary research and analysis; participates in the design and implementation of possible solutions to problems, policy development, special studies, contract and project management; and intergovernmental coordination. The incumbent will work closely with directors, supervisors, and employees to develop policies that ensure the safety of employees at all times.Essential Duties and Responsibilities
The following statements reflect the general duties and responsibilities of this classification, but should not be considered an all-inclusive listing. The incumbent is also expected to meet theCity's standards for interpersonal and team behaviors, customer contacts, and supervision. Incumbents may also perform other duties as assigned, including work in other functional areas to cover absences or to meet current workload needs.
- Plans, oversees, and provides training in all aspects and phases of emergency management and emergency preparedness; develops, coordinates, and supports emergency management exercises, drills, and tabletop exercises; manages volunteers, including annual retraining requirements.
- Ensures the City of Lacey is compliant with (NIMS) National Incident Management Systems, incorporating Incident Command & Management principles citywide.
- Ensures consistent development and application of incident action planning for City response activities to include action plans and communications plans for planned events as well as emergencies.
- Coordinates with State and Federal funding sources to ensure NIMS preparedness and response activities are funded and accomplished. Promotes and participates in mutual aid activities with regional and community partners.
- Implements on-going training program for City staff, at a minimum to include new employee training and refresher training. Ensures training is documented and tracked.
- Ensures exercises are NIMS compliant, including after action planning and incorporation of lessons learned into the planning process.
- Coordinates annual updates to the City's comprehensive emergency plan; drafts policies, procedures, and various emergency management checklists; develops and maintains forms, logs, and resource lists for the emergency operations center; develops and updates plans and standard operating guidelines for the center.
- Responds to emergency events within the City of Lacey that involves emergency operations; performs duties within the Emergency Operations Center (EOC) as assigned; oversees and coordinates documentation of activities, expense and reimbursement activities during the recovery phase of any emergency. Ensures the City's EOC is functional and equipped.
- Serves as a professional resource to various organizations and committees, including inter-jurisdictional groups; attend and participate in group meetings and activities as assigned; participates in public relations activities in support of program; makes public presentations as assigned. Attends all Emergency Management/Services meetings and represents the City of Lacey at (LCOT) Local Committee on Terrorism, Emergency Management Council of Thurston County, (LEPC) Local Emergency Planning Council, (DAC) Disaster Assistance Council, Homeland Security Region3, and conducts the City of Lacey Emergency Management Team.
- Attends conferences and seminars to gather the latest information pertaining to Emergency Management and federal regulations.
- Updates, revises, and manages the City's Comprehensive Emergency Management Plan including:
- Ongoing updates and review by Washington State Military Department's Emergency Management Division (EMD) (2-4 year cycle)
- Ensures distribution to stakeholders
Updates, revises, and manages the City's appendix to the Regional Hazard Mitigation Plan.
- Updates, revises, and manages the City's appendix to the Regional Debris Management Plan.
- Establishes and implements the City's EOC Operations plan including:
- Finalizes draft plan
- Establishes positions and function of EOC
- Determines relationship with County and other EOC's
- Establishes and implements written evacuation plans & procedures for City facilities.
- Assists departments with specific operational emergency response plans.
- Gathers, assembles, and analyzes data; participates in budget development; researches and recommends grant opportunities; prepares grant applications and manages and monitors grants received; compiles information for statistical, financial, and budget reports; drafts documents including motions, contracts, ordinances and grants.
- Participates in the development of policy guidelines, decisions, program work plans, goals, and objectives.
- Coordinates studies and implementation efforts with appropriate City officials, Council, staff, and other governmental entities.
- Collaborates with a variety of agencies to ensure the City of Lacey is able to mitigate, prepare, respond, and recover from any man made or natural disaster. These agencies and divisions include Public Works, Finance, Fire, Police, FEMA, JBLM, Washington Military Department ? Emergency Management Division ? Mitigation & Recovery Section, Thurston County, Thurston Regional Planning Council, Red Cross, Salvation Army, volunteers, private enterprise, neighborhood associations, faith based community, North Thurston Public Schools, and other local and state agencies.
TRAINING AND EXERCISES:
- Implements the City's all hazard exercise program to include regular drills, tabletops, functional, and full scale exercises.
- Ensures all trainings meet federal and state grant requirements to include NIMS compliance, HSEEP doctrines, after action reports, and lessons learned.
- Ensures that employees and elected officials are trained on changes to the City's response plans when necessary.
- Ensures new employees and elected officials are given preparedness training upon hire or appointment.
- Ensures City emergency communications equipment is updated and meets state and federal requirements.
- Oversees the implementation and operation of the RAVE ALERT emergency call system including populating the database with current employee cell phone and other contact information. Set up call lists for employees. Implement ALERT messaging to employees for internal emergency notification. Implement ALERT messaging to community for city-wide emergency notification.
- Tests radio communications, call out systems, and public notification systems (amber alert, EAS) on a regular basis.
- Coordinates with regional partners on regional communications issues.
- Keeps tools such as contact lists and EOC phone numbers updated.
- Ensures county and region-wide partnerships are developed and strengthened (Ham radio operators, other emergency managers, other disciplines).
- Develops emergency response inventory and asset lists and keeps them updated in order to be NIMS compliant and in order to share resources in emergency situations.
- Organizes and implements public workshops, presentations, and informational packets regarding personal preparedness.
- Coordinates with other local agencies on fairs and workshops.
- Implements the Map Your Neighborhood awareness campaign through training and tracking.
- Provides Community Emergency Response Team (CERT) training and certification for interested groups.
- Ensures City Emergency Services team meets regularly to discuss issues, promotes emergency management, and coordinates efforts between City departments.
- Represents the City at county-wide and regional coordination meetings; such as Emergency Management Council of Thurston County (EMC), Local Committee on Terrorism (LCOT), Homeland Security Region 3 committee and working groups, Local Emergency Planning Committee (LEPC), Disaster Assistance Council (DAC), and other ad hoc working groups and committees.
- Attends state-provided training, working groups, and committees in order to establish partnerships and provide feedback into local government's ability to plan and prepare for emergencies.
- Serves as the point person in working with Washington Military Department's Emergency Management Division (EMD), Mitigation and Recovery Section to obtain Public Assistance Funds (FEMA and State Grants) for eligible costs incurred during disaster response and recovery from a disaster that meets required Federal cost thresholds. This includes establishing spreadsheets, time cards, forms, and paperwork that are compliant with funding agencies requirements.
- Tracks hours, resources, equipment, damage reports, and assessments after a disaster or emergency in order to seek reimbursement.
- Chairs the citywide Safety Committee; works with the committee members to design, coordinate, and present citywide safety initiatives.
- Serves as liaison to OSHA or other safety regulatory agencies conducting inspections to include meeting with compliance officers; provides the necessary documentation as requested and assists in the negotiation of the final outcome if necessary.
- Coordinates City requirements and activities with professional outside contractors.
- Conducts ergonomic evaluations/assessments of employee work stations to identify causes of reported musculoskeletal disorders and makes recommendations for physical adjustments to employee work stations;makes recommendations for purchases of corrective ergonomic equipment; installs, adjusts, and trains employees in the use of the equipment.
- May be assigned to provide assistance or direction to lower level professional and clerical personnel.
- Perform related duties and responsibilities as required.
- Other duties as assigned.
- Mustpass a thorough background check.
- Must have a valid Washington State driver license and a driving record acceptable to the City and the City's insurance carrier, OR must be able to provide own transportation to and from job, meetings, and related job sites.
- Verification of identity and United States work authorization must be complete as required by the Immigration and Reform and Control Act.
Office environment; travel from site to site; occasionally exposed to outside weather conditions; occasionally may be exposed to emergency or disaster worksites.
Dexterity of hands and fingers to operate a computer keyboard and other computer equipment; sitting for extended periods of time; lifting, pushing, pulling, and carrying objects up to 30 lbs; bending and kneeling to file documents; visual acuity; hearing and speaking to exchange information. Some assistance is available to mitigate the heaviest lifting. Knowledge, Skills, and Abilities
- Program development, coordination, and implementation.
- Principles and practices of emergency management and emergency preparedness.
- Principles of project management, data analysis, and evaluation.
- Local governmental administration procedures.
- Principles and practices of public administration.
- Principles of contract preparation and administration.
- Principles of grant writing, monitoring, and management.
- Methods and techniques for negotiating contracts.
- Effective business letter writing, and report and presentationpreparation.
- Modern office practices, procedures, and equipment.
- Pertinent Federal, State, and local codes, laws, and regulations.
- Principles and practices of local budget preparation and administration.
- Provide leadership, guidance, and training in a team-oriented emergency management environment.
- Develop policies and procedures for emergency planning, emergency management training, and emergency preparedness activities.
- Coordinate people and resources necessary for effective emergency response and recovery.
- Effect cooperation and gathering of resources from all segments of the community for emergency response.
- Coordinate and provide effective training on all aspects of emergency management.
- Gather, assemble, and analyze data.
- Prepare clear and concise analytical reports.
- Manage grants and contracts.
- Effectively present program issues to a variety of audiences.
- Participate in the development of policy guidelines and/or decisions.
- Operate office equipment including computers,and supporting word processing, spreadsheet and other assigned applications.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
The City provides a generous benefits package that includes paid health insurance premiums for the employee and a large portion paid for family members. Additional benefits include: life insurance, long term disability insurance, membership in the Department of Retirement Systems, vacation accruals, paid sick leave, and holiday leave.
This position is represented by AFSCME 618-L.
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