Goverment Jobs
Published
December 4, 2018
Location
El Paso, Texas
Job Type

Description

Minimum Qualifications

Acceptable Experience and Education
High school diploma or equivalent and two (2) years of office/secretarial with six (6) months cashier and customer service experience;

Orany equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certificates and Licenses Required (Depending on area of assignment):
May require Deputy Clerk deputizing; may require AOP certification;

May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

Typical Duties

Performs administrative and clerical tasks, performs data entry;

Establishes and maintains files and records;

May serve as the initial point of contact by phone, email, or personal contact for participants, outside agencies, other county departments and the general public concerning inquiries or complaints about a specific program and/or its services; researches information; make appropriate referrals for assistance;

Gathers, organizes, and summarizes information for special projects; assists with preparing various routine and complex reports, tables, graphs and statistical summaries;

Processes registrations; trains on processes;

Maintains confidentiality;

May report any equipment maintenance needs for appropriate action;

May schedule document/record archive and disposal;

Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;

Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and

Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills;

Depending on area assigned:
May receive appropriate fees; ensures that all information on check(s) is in compliance with check acceptance policy; records all pertinent information in order to cross reference transaction with valid identification and receipts;

Evaluates and ensures proper documentation;

Provides information to customers on all phases of service provided;

Process billings; may receive payments; balances receipts with cash, credit cards, etc.; and processes mail;

Is responsible for handling large amounts of money and balancing daily monies (cash, checks, and credit card transactions) to receipts at close out;

Processes check payments to jurors and provide the Auditor's Office the check register of all the payments;

Notarizes documents;

Provides informational material to news media and general public;

Arranges and schedules meetings; prepares and distributes meeting agendas; attends meetings and takes notes and/or minutes;

Performs calendaring activities; plans, schedules and coordinates special events;

Orders and maintains supplies; keeps inventories;

Makes travel arrangements; prepares itineraries; prepares and submits travel items for approval; processes and submits travel vouchers with corresponding receipt documentation for payment;

Processes and reviews purchase orders and invoices; authorizes payments up to specific limits; monitors spending and budget balances, encumbrances, transfers and appropriations;

Processes voter registrations; processes ballot requests; performs research on voters as required;

Performs case searches for customers and agencies as required;

Processes voter registrations; processes ballot requests; performs research on voters as required;

Replaces license plates, stickers, and disabled placards;

Ensures identification and proof of financial liability are presented at time of vehicle registration(s) and/or title transfer(s);

Operates Registration and Title System (RTS) terminal to retrieve information from Texas Department of Motor Vehicle (TxDMV) and for all transactions;

Required to attend in-house classes and seminars conducted by the County Tax Assessor Collector and/or TxDMV dealing with changes in the laws and procedures;

Issues citations;

Verifies documents;

Assists with Subpoenas;

Creates and maintains lists; verifies and ensures lists are updated and distributed to proper personnel;

Jail population management by research and screening pending court reports;

Other Important Duties
Performs such other related duties as may be assigned.

Maintains a safe and healthy work place environment.

May be required to travel to satellite branches when assigned or at times, on very short notification.

As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

Job Summary

The Administrative Specialist under general supervision provides clerical, administrative, and/or cashier support to a specific County office or department.

Additional Information

Minimum Requirements: Knowledge, Skills, and Abilities
Knowledge of: Principles and practices of modern office administration; cashiering and bookkeeping practices, policies, and procedures, including financial record keeping; customer service/public relations practice and procedures; Odyssey case management system; English usage, office methods, adding machines; computer; procedures and equipment including filing systems.
Skill/Ability to: Learn the organization, procedures and operating details of the County department to which assigned; attention to detail and established deadlines; perform routine calculations to count currency, make change, and prepare daily cash reports; perform word processing and data entry; perform routine clerical work including maintenance of appropriate records and preparations of general reports; verify and cross check files and data; maintain confidential records and reports; be tactful and diplomatic in dealing with the public, members and government officials; complete projects on time; operate a personal computer and various software applications; conduct mathematical calculations, prepare clear and concise reports, communicate effectively, both orally and in writing, establish and maintain cooperative and effective relationships with those contacted during the course of work. Pass a background investigation.

Depending on area of assignment: may require bilingual in Spanish; and typing speed of 45 words per minute.

Each and every county position requires the following professional skills and abilities as key and necessary elements of performance:

  • Demonstrate regular and reliable attendance;
  • Work well with others and participate fully in a team oriented environment;
  • Interface with other employees and customers in a courteous and respectful manner;
  • Maintain strict confidentiality;
  • Project positive support of their department and all county organizations at all times; and,
  • Maintain and enhance the County's commitment to customer service excellence

The County of El Paso offers a very comprehensive benefit package (some benefits may not apply to part time or temporary employees) consisting of the following:
HOLIDAYS
16 holidays per year as recognized.
VACATION
Accruals are credited on a biweekly basis and available for use as it is accrued after6 monthsof continuous service. Year to year carry-over accruals are limited to twice the employee's annual rate. Part-time employees accrue vacation at half the rate of full-time employees.
10 days (1 through 4 years of service)
15 days (5 through 14 years of service)
20 days (15 years of service or over)
SICK LEAVE
Accruals are credited on a biweekly basis and available for use as it is accrued after 3 months of full time service. Employees accrue 10 days of sick leave per year.
MISCELLANEOUS PAID LEAVES
Military Leave ? 15 days of paid leave per fiscal year for active military service
Bereavement Leave ? 3 days of paid leave for the death of an immediate family member
MEDICAL HEALTH BENEFITS

Plan Costs ? Biweekly Rates

Effective January 1, 2019 to December 31, 2019

Medical
Consumer Driven Health Plan (CDHP)
No Discounts
EE Only $4.18
EE & Spouse $140.24
EE & Children $98.39
EE & Family $229.78

2% Tobacco Free Discount
EE Only -$4.10
EE & Spouse - $137.44
EE & Children - $96.42
EE & Family - $225.18

4% Wellness Screening & HRA Discount
EE Only - $4.01
EE& Spouse - $134.63
EE & Children - $94.45
EE & Family - $220.59

6% Tobacco Free AND Wellness Screening & HRA Discount
EE Only - $3.93
EE& Spouse - $131.83
EE & Children - $92.49
EE & Family - $215.99

Core Plan
No Discounts
EE Only - $27.90
EE & Spouse - $218.55
EE & Children - $168.88
EE & Family - $346.12

2% Tobacco Free Discount
EE Only - $27.34
EE &Spouse - $214.18
EE & Children - $165.50
EE & Family - $339.20

4%Wellness Screening & HRA Discount
EE Only - $26.78
EE &Spouse - $209.81
EE & Children - $162.12
EE & Family - $332.28

6%Tobacco Free AND Wellness Screening & HRA Discount
EE Only - $26.23
EE &Spouse - $205.44
EE & Children - $158.75
EE & Family - $325.35

Buy Up Plan
No Discount
EE Only - $85.45
EE & Spouse - $327.15
EE & Children -$252.79
EE & Family -$484.60

2% Tobacco FreeDiscount
EE Only - $83.74
EE & Spouse - $320.61
EE & Children - $247.73
EE & Family - $474.91

4% Wellness Screening & HRADiscount
EE Only - $82.03
EE & Spouse - $314.06
EE & Children - $242.68
EE & Family -$465.22

6% Tobacco Free AND Wellness Screening & HRADiscount
EE Only - $80.32
EE & Spouse - $307.52
EE & Children - $237.62
EE & Family -$455.52

Dental WITH Medical Plan
EE Only - $0.00
EE & Spouse - $13.63
EE & Children - $27.25
EE & Family - $40.88

Dental WITHOUT Medical Plan
EE Only - $13.63
EE & Spouse - $27.26
EE & Children - $40.88
EE & Family - $54.51

Vision
EE Only - $3.16
EE + 1 - $5.05
EE & Family - $8.21

RETIREMENT
Retirement benefits are provided by the Texas County and District Retirement Fund (TCDRS). Full-time employees become a member of TCDRS upon hire. All employees are required to contribute 7% to the retirement fund and the County matches 250% upon eligible retirements.

DEFERRED COMPENSATION
Employees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program. This is an optional program.

LIFE INSURANCE
Full-time County employees are provided a basic life insurance benefit of $10,000 life insurance at no cost. Supplemental coverage is available for additional fees.

LONG-TERM DISABILITY
The Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period above90 days.

SHORT-TERM DISABILITY
The Short-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period shorter than 90 days.

RETIREE HEALTH INSURANCE
Employees who retire from the County are eligible to continue Health Insurance at the rate set by the El Paso County Risk Pool Board.

EMPLOYEE ASSISTANCE PROGRAM
Employees are enrolled in an Employee Assistance Program that provides a variety of counseling services.

SECTION 125 MEDICAL & DEPENDENT CARE PROGRAM
The section 125 program is optional for employees and provides a method to pay medical and dependent care expenses on a pre-tax basis.

HEALTHY LIFESTYLE REIMBURSEMENT
Reimbursement of $15 per month for 6 months of continuous gym usage.
01
Which of the following best describes the highest level of education?

  • High School Diploma or equivalent
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctoral Degree
  • None of the above
02
Which of the following best describes your office/secretarial experience?

  • No experience
  • 1 to less than 2 years experience
  • 2 to less than 3 years experience
  • 3 to less than 4 years experience
  • More than 4 years experience
03
Which of the following best describes your cashiering experience?

  • No experience
  • 0 to less than 6 months experience
  • 6 months to less than 1 year experience
  • 1 to less than 2 years experience
  • 2 to less than 3 years experience
  • 3 to less than 4 years experience
  • More than 4 years experience
04
Which of the following best describes your customer service experience?

  • No experience
  • 0 to less than 6 months experience
  • 6 months to less than 1 year experience
  • 1 year to less than 2 years experience
  • 2 to less than 3 years experience
  • 3 to less than 4 years experience
  • More than 4 years experience
05
I UNDERSTAND In order for my application to be considered complete, I must answer all the questions in this application. Incomplete or illegible applications will be rejected. A rsum and/or other documents WILL NOT be accepted in lieu of a completed application. Comments such as "See Rsum" are not acceptable and will result in the application being considered incomplete.

  • Yes
  • No

* Required Question

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