Goverment Jobs
Published
May 23, 2019
Location
Thurston County ? Olympia, Washington
Category
Job Type

Description

Description

~This posting does not reflect the 3% Cost of Living Increase effective July 1, 2019~

What you will do:
You will contribute to the Office of Risk Management's (ORM) mission by serving as the division's first line of contact with constituents and independently resolves complaints, inquiries and client/customer service problems while maintaining appropriate confidentiality.

You will be responsible for resolving issues and complaints as well as responding to customer requests for information regarding claims, litigation, and insurance. You will perform routine clerical tasks such as opening and routing mail, filing, and creating labels and folders to support the claims and litigation processes. Some complex, administrative tasks will include entering events into the claims database, responding to inquiries regarding claims status and/or claims processes, creating certificates of insurance and invoices, and assisting division staff with a variety of other administrative projects.

You will work with claims submitted by citizens using both a scanner and the iVOS claims database to enter and track claims/events.

You will be in a key position that is responsible for reducing the cost of government operations by applying Lean principles and is responsible for the delivery of exceptional services. You must model a Lean, organizational culture that promotes the practice of respect for people, openness, trust, safety, transparency, collaborative problem solving, managing with data, incremental continuous improvement.

Why you would want this job:
You might be interested in this job if you enjoy working with a variety of people and enjoy that every day is not the same. You will be working in a creative environment where you can learn from other team members to grow and expand your knowledge, skills, and abilities.

And if that isn't enough?

We also offer:

  • A work location close to downtown Olympia (where you have access to the water front, Farmer's Market, Capitol Lake and the Capitol Campus)
  • Wellness activities (we have internal exercise classes that include Yoga and Boot Camp and we are located in between a neighborhood and downtown with sidewalks to get out and walk or shop)
  • A work location close to the Chehalis bike trail and on-premise bike lockers and shower rooms
  • A cafeteria in the building (indoor and outdoor seating)
  • Bus service (including the DASH (free) shuttle)
  • Vanpool(commuting) opportunities
  • Tele/mobile working, flex schedules, compressed work weeks
  • An Infants in the Workplaceprogram
  • MANY opportunities to promote within the agency
Duties

Some of what you will enjoy doing will include:

  • Independently resolves client/customer problems by identifying the issues, determining procedural steps necessary to bring resolution, and communicating results to the client/customer.
  • Acts as liaison between clients/customers and agency; assisting other agencies.
  • Answers main phone line responding to various inquiries ranging from routine calls to complex inquiries from claimants, general public, private attorneys, state agency personnel, and claims staff from other state agencies about pending claims or the claims process.
  • Assists agency customers (internal/external) seeking services or assistance.
  • Receives in-person visitors and responds to their requests.
  • Ensures that all new claims and related correspondence have been opened, date-stamped, and scanned timely and accurately.
  • Prepares new claim files and makes copies of CDs.
  • Analyzes incidents for database coding purposes to ensure accuracy and uniformity. Enters information into the iVOS database.
  • Regularly accesses the iVOS database to determine status and the investigator who has been assigned to the claim.
  • Updates iVOS event information as needed.
  • For large meetings, schedule conference rooms and plan room configuration, schedule IT assistance, arrange for catering if appropriate.
  • Make copies of handouts for meetings.
  • Send calendar invitations to attendees.
  • Help coordinate on day of meeting.
Qualifications

REQURIED:
An Associate's degree
AND
Two (2) years of experience providing assistance to customers regarding inquiries, complaints or problems;

OR

A Bachelor's degree;

OR

Equivalent experience providing assistance to customers regarding inquiries, complaints or problems.

The preferred candidate will also have:

  • Ability to effectively communicate and deal with the public, especially in stressful situations, and answering specific questions relating to filing tort claims and regarding insurance coverage and policies.
  • Accept responsibility for a variety of activities without constant direction and supervision, maintain courteous attitude toward public, fellow employees and representatives of other agencies, write and speak clearly and effectively.
  • Ability to compose, send and respond to electronic mail; utilize email program functions such as calendars and meeting requests; maintain email distribution lists.
  • Ability to prioritize and perform multiple tasks effectively.
  • Ability to navigate the Internet to find and download information.
  • Utilize specialized technical knowledge for: iVOS Database, Microsoft Word, Excel, Outlook, phones, faxes and copiers. Position requires considerable keyboarding expertise and a good working knowledge of computer applications.
  • Ability to proofread and edit written material, correcting errors and improving clarity of content.
  • Ability to prepare correspondence based on current guidelines such as memos and letters, reports, system documentation, merge documents and forms.
  • Ability to document and update information in written or electronic form to maintain accurate records.
  • Ability to maintain numerical and/or alphabetical, manual or electronic filing systems.
  • Ability to use professional phone etiquette.
  • Possess a strong customer service focus.

PREFERRED:
One (1) year of risk management experience. Supplemental Information

Please attach the following documents in order to be considered, failure to do so may result in you not being considered for the position:

  • A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position;
  • Current resume, detailing experience, and education; and
  • A list of at least three (3) professional references with current telephone numbers.

By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.

The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

Persons with a disability who need assistance with their application or need this announcement in an alternative format, may call (360) 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access theWashington Relay Service.

Should you have any questions regarding this position or the online application, contact Angie Anderson at (360) 407-8446 or [email protected].

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months.Actual benefits may vary byappointment type or be prorated forother than full-time work. Check with the agency human resource office for specific benefit information.
Insurance Benefits
Employees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Vacation (Annual Leave)
You begin accruing vacation starting your first month of employment. Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us. Washington State supports members of the armed forces with 21 days paid military leave per year. Vacation accrues for full-time employees per WAC 357-31-165.

Holidays

Full-time employees are entitled to eleven* paid holidays:

HOLIDAY
DATE
New Year's Day
January 1
Martin Luther King, Jr's birthday
Third Monday in January
Presidents' Day
Third Monday in February
Memorial Day
Last Monday in May
Independence Day
July 4
Labor Day
First Monday in September
Veterans' Day
November 11
Thanksgiving Day
Fourth Thursday in November & Friday after
Christmas Day
December 25
Personal Holiday
Employee's selection each calendar year

*Employees who are members of certain Unions are entitled to an additional personal leave day of their choice.Please refer to specific Collective Bargaining Agreements for more information.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Paid sick leave may be used for reasons included in WAC 357-31-130.
Please visit the State HR Website for more detailed information.
01
Are you currently employed by the Department of Enterprise Services (DES)?

  • Yes
  • No
02
Select how you best meet the qualifications for this position:

  • 4 years of experience providing assistance to customers regarding inquiries, complaints or problems
  • 1 year of college (30 semester or 45 quarter credits) AND 3 years of experience providing assistance to customers regarding inquiries, complaints or problems
  • Associate's degree or 2 years of college (60 semester or 90 quarter credits) AND 2 years of experience providing assistance to customers regarding inquiries, complaints or problems
  • 3 years of college (90 semester or 135 quarter credits) AND one (1) year of experience providing assistance to customers regarding inquiries, complaints or problems
  • Bachelor's degree
  • None of these apply
03
Do you have at least one (1) year of Risk Management experience?

  • Yes
  • No

* Required Question

Register for this Job
Drop files here browse files ...
If Available
Are you sure you want to delete this file?
/