Goverment Jobs
April 15, 2019
Pasadena, California
Job Type




Field of Competition: Open & Promotional

Under the direction of Chief Human Resources Officer and/or Director, Human Resources, performs and oversees a variety of technical and specialized duties involved in ensuring certificated personnel possess valid and appropriate credentials for their assignment; monitors certificated assignments, salary levels, applications and renewals to ensure compliance with credential requirements; maintains assigned databases and generates various reports; assists in the recruitment, selection and employment of certificated personnel.


The primary responsibility of a position in this class is to provide clerical, technical, and informational assistance to members of the certificated staff regarding processing new certificated employees and certifying and maintaining credentials and records of certificated employees. An incumbent must work independently and, often, provide information which will be subject to review. The incumbent must apply state laws, rules and regulations concerning certification and must advise applicants and current employees.

This class is distinguished from other classes in the Personnel Series in that the work performed by the Credential Services Specialist involves making credentialing decisions, in addition to providing information where judgment, knowledge and interpretation of personnel policies is based on a possession of a vast body of knowledge about the California Credentialing system.

The incumbent must exercise considerable independent judgment in providing information to others, and must reliably apply state laws, rules and regulations concerning certification while advising applicants and current employees. MINIMUM QUALIFICATIONS AND SPECIAL LICENSE OR LANGUAGE SKILLS


Graduation with a Bachelor's Degree from a recognized college or university with a major in Public Administration, Business Administration, Human Resources Management, or a related area, is required. A Master's Degree in Public Administration, Business Administration, Human Resources, or related field may be substituted for two year of the required experience.

Three (3) years of progressively responsible full-time clerical, technical, and specialized experience involving frequent public contact including two (2) years of experience reviewing documents for compliance with complex policies and procedures such as teacher and administrative credentialing or related field.

Must attach the following documents to the online application or your application will be disqualified:
  • Transcriptsshowing the completion of a Bachelors degree in PublicAdministration, Business Administration, Human Resources or related field.(Onlytranscripts are accepted).
*Unit/Degree verification (including equivalency of foreign degrees)must be submitted with the online application as an attachment in the form of unofficial transcripts. Equivalence of foreign degrees must have been reviewed and verified by a regionally accredited foreign degrees review agency.
Please note:Resumesare not required and are not reviewed in lieu of yourapplication; therefore, ensure your application is complete.
*All required documents MUST be submitted electronically at the time your application is submitted.
Possession of a valid Class C California Driver's License and use of a private vehicle may be required.
Employees must be physically and mentally able to perform the essential duties of the position with or without reasonable accommodation and without hazard to themselves or others.

The essential duties and responsibilities of this class include, but are not limited to:
  • Performs a variety of specialized and technical duties to assure certificated personnel hold valid and appropriate credentials for their assignment and are paid at the appropriate level
  • Compiles and analyzes a variety of data related to assigned duties
  • Conducts the audit of personnel assignments of certificated staff for the Williams Legislation, Title 1 school funded, Equitable Distribution Monitoring Systems (EDMS) for the Department of Education and School Accountability Report of California (SARC)
  • Assists Attorneys and Human Resources Team with layoff documentation, reports and hearings
  • Applies laws, rules and regulations concerning the certification process and provides information to administrators, regular and substitute employees, and applicants
  • Assists with certificated recruitment and selection activities, including creating brochures, and scheduling interviews
  • Provides detailed information regarding credentialing, certificated employment opportunities, salaries, and district employment procedures
  • Processes new and renewal applications for a variety of credentials and permits for administrators, regular and substitute employees, and applicants
  • Reviews documents for completeness and appropriateness of information
  • Reviews contract provisions and state requirements in response to employee inquiries regarding salary placement, leaves of absence, and credential requirements
  • Screens teachers and substitute teacher applications for appropriate credentials, NCLB compliance, English Learner Authorization, and other qualifications
  • Verifies that proper credentials are held for current assignments
  • Notifies certificated staff members of credential expiration dates
  • Maintains a variety of records and files, including a computerized personnel management database
  • Prepares and maintains records of assignment to assure proper information is submitted to the County Office and State
  • Maintains current information on rules, regulations and laws affecting teaching certificates and credentials
  • Collects, compiles, and maintains personnel records for the Annual Assignment Monitoring and No Child Left Behind certification
  • Prepares a variety of reports related to certificated personnel activities, including board agenda reports and materials
  • Attends a variety of State and County workshops, meetings and conferences related to credentialing
  • Performs other related duties as required
Key Competencies:
Planning & Organizing / Fact Finding / Technical Expertise / Using Technology / Process Improvement / Informing / Dependability / Customer Focus / Reading Comprehension / Attention to Detail / Integrity / Flexibility / Handling Stress / Self-Management / Project Management / Writing / Oral Communication / Valuing Diversity / Math Skills / Teamwork / Continuous Learning / Initiative and Innovativeness

Knowledge of:

  • Current laws, codes, regulations, and rules related to credentialing and compensation
  • Principles and practices of school certificated personnel administration
  • Basic statistic procedures and mathematical concepts
  • State Education Code application to certificated personnel
  • District policies, procedures, rules, regulations, and collective bargaining agreements applicable to certificated personnel recruitment, selection, and management
  • Certificated payroll procedures
  • District organization, operations, policies, and objectives
  • Interpersonal skills using tact, patience, and courtesy
  • Correct English usage, grammar, spelling, punctuation, and vocabulary
  • Record-keeping and report preparation techniques
  • Operation of a computer and assigned software
  • Dynamics, comparability and interpretation of college course transcripts
  • Modern office practices, procedures and equipment
  • Telephone techniques and etiquette

Ability to:

  • Perform a variety of technical and specialized duties involved in providing support to the certificated personnel program in the areas of credentials, recruitment and selection, and compensation
  • Read, interpret, apply, and explain applicable laws, rules, regulations, and policies related to credentialing and salary placement
  • Review transcripts and work experience and recommend appropriate salary placement
  • Monitor credential status of certificated personnel and audit and update personnel files
  • Maintain assigned computer databases and generate various reports
  • Establish and maintain cooperative and effective working relationships with others
  • Maintain records and prepare reports
  • Maintain current knowledge of applicable laws, codes, rules, and regulations
  • Understand and follow oral and written instructions
  • Work confidentially with discretion
  • Analyze situations accurately and adopt an effective course of action
  • Work independently with little direction
  • Operate a variety of office equipment including a computer terminal
  • Communicate effectively both orally and in writing
  • Maintain sensitivity to ethnic, religious, cultural, physical and sexual differences
Employees who receive a regular appointment to the class must serve a probationary period of one hundred and thirty (130) days of paid service. During this period an employee must demonstrate overall satisfactory performance; failure to do so shall result in the employee's termination without right of appeal to the Human Resource Department.

Pay is based on actual hours worked.

The Pasadena Unified School District offers excellent benefits including health, dental, vision, CALPERs retirement system and life insurance based upon the employee's status. For more information contact the Personnel Commission at 626-396-3600 Ext. 88400

Instructions: Answer the following questions as truthfully and accurately as possible. Your responses to these questions may be assessed in subsequent examination parts, and any sign of deliberate misinformation or intentional exaggeration will result in disqualification from the examination process and possible bar from future employment opportunities with PUSD. Make sure to attach all required documents. Please note that failure to attach any required documents will result in your disqualification from the examination process. Please type your name below to indicate that you have read and understand the statement.

    Select the option that best describes your experience in progressively responsible full-time clerical, technical, and specialized experience involving frequent public contact.

    • None
    • Less than 1 year
    • 1-2 years
    • 3-4 years
    • 5 years or more
    Select the option that best describes your experience in reviewing documents for compliance with complex policies and procedures, such as teacher and administrative credentialing, or related field.

    • None
    • Less than 2 years
    • 2 years or more
    What is the highest level of education you have completed?

    • High School Diploma or GED
    • Some college
    • Associate (AA) degree
    • Sixty (60) college semester units or ninety (90) college quarter units or more
    • Bachelor (BA) degree
    • Master (MA) degree
    • Doctorate degree Doctorate degree
    • None of the above
    Would you be willing to accept substitute work if offered?

    • Yes
    • No
    Please note that failure to attach proof of any of the required documents will result in the rejection of your application. **Resumes are not required or reviewed during the application process; therefore, you must ensure the application is complete. Type your name below to indicate that you have read and understand the above statements.

      * Required Question

      Register for this Job
      Drop files here browse files ...
      If Available
      Are you sure you want to delete this file?