Under the supervision of the assigned judge, makes verbatim recordings of all court proceedings using digital audio recording equipment. Prepares official transcripts of proceedings. Serves as secretary to the assigned judge, screening calls, drafting correspondence, typing documents and performing other secretarial functions.
This is a full-time, benefited position working at the 58th District Court in Holland, MI.Essential Job Functions
The essential functions of this position include, but are not limited to, the following:
- Records all court proceedings using digital audio equipment.
- Enters real-time log notes in the case management system, noting start and end times for proceedings and all recesses therein; times at which juries enter and leave courtroom: times at which each witness is sworn in and excused; when exhibits are marked, identified, and admitted; beginning and ending times of off-the-record events and other case events.
- Prepares official verbatim transcripts of hearings, depositions, jury trials and other proceedings from audio recordings and log notes, proofs and certifies transcripts, and calculates transcription fee using the statutory per page rate.
- Logs, marks and maintains chain of custody for exhibits admitted as evidence in the courtroom.
- Assists judge with case files in the courtroom.
- Records disposition of each case.
- Maintains files of audiotapes, log notes and transcripts in accordance with statutory provisions.
- Prepares Orders to Show Cause and schedules show cause hearings.
- Prepares daily court dockets and pulls files for the judge.
- Monitors defendants ordered to pay fines, fees, court costs and restitution for compliance with terms and conditions of delayed payment agreements, and requests orders to show cause, scheduling of show cause hearings, and issuance of warrants for those who fail to comply with their agreements.
- Types and/or transcribes from recorded dictation correspondence, opinions, orders and other legal documents for the judge.
- Receives and responds to requests for information and assistance from attorneys, defendants, parties to litigation and other individuals and organizations, referring matters to the judge as appropriate.
- Schedules and reschedules all pre-sentence hearings and sentencings, and maintains sentencing files.
- Maintains Victim Impact statements and places them in case files for sentencings.
- Prepares monthly Victims' Rights statement for the State of Michigan.
- Prepares and files a variety of reports with the State Court Administrator's Office.
- Serves as jury clerk, mailing juror questionnaires and notices of scheduled jury duty, receiving requests to be excused and reviewing requests with judge, and calculating amounts of jury service and mileage payments for completed service.
- Conducts juror orientations, explains policies and procedures and escorts juror panels to courtroom for voir dire.
- Processes the refund of bonds for domestic violence defendants and/or application them to fines, costs, fees and restitution.
- Performs other functions as required to ensure the timely and accurate processing and litigation of cases.
High school diploma or GED combined with some post-secondary training in court administration, business information systems, legal secretarial or other relevant field and two years of progressively responsible experience in a legal practice or court administrative office position requiring fast, accurate keyboarding skills and some transcription of legal documents; or an equivalent combination of education, training and experience.
Licenses and Certifications:
Must pass the Certified Electronic Recorder examination within 6 months of the date of hire and maintain continuing certification.
The qualified candidate will have the following knowledge and skills:
- Good working knowledge of Michigan Court Rules and State Court Administrator's Office rules, regulations, and requirements.
- Working knowledge of the Michigan Code of Criminal Procedure, chapters of Michigan Compiled Laws frequently applied in civil matters, and Michigan Secretary of State Traffic Benchbook.
- Good working knowledge of court administrative procedures and practices.
- Good working knowledge of traffic, civil, and criminal court processes.
- Good working knowledge of legal terminology.
- Good user knowledge of digital court recording hardware and software, video recording hardware and software, and other courtroom technology.
- Good transcription skills and fast and accurate keyboarding skills.
- Working knowledge of privacy requirements related to court records.
- Computer literacy and knowledge of word processing, spreadsheet and database management applications.
- Good oral and written communications skills.
- Excellent interpersonal and human relations skills.
- Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, community and business representatives, plaintiffs, defendants, other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.
Note:Verbal and reading/writing comprehension of Spanish, Lao, Cambodian or other language spoken by ethnic groups residing in the county strongly preferred.
Physical Requirements and Working Conditions:
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility. Work is performed in a normal office environment and in the courtroom.
Ottawa County is an Equal Opportunity Employer
District Court Bargaining Agreement