Goverment Jobs
March 14, 2019
Dayton, Ohio
Job Type


Class Concept

Under the general supervision of the Benefits Specialist Supervisor, manager or other higher level administrator, performs the essential job functions of determining & re-determining eligibility of various entitlement programs, services & subsidies for children of Montgomery County; manages customer caseloads; annual reconciliation of reimbursement payments for the general care of children; produces caseload & program status reports; provides customer service for foster parents, adoptive parents, attorneys & Montgomery County Children Services (i.e, MCCS) staff members; provides project support for the MCCS benefits department.

Job Duties

Determines children's eligibility for Federal, State & local benefit programs within the Montgomery County Job & Family Services (i.e., MCDJFS) Children Services Division (i.e., CSD): maintains IV-E & non-IV-E foster care children's benefits cases (e.g., opens & closes children's financial & medical benefits for Foster Care Management [i.e., FCM] & non-FCM eligible children using legal documents [e.g., court orders] & various research methods [e.g., searches SACWIS, Microsoft Access database, internet, current & archived hard-copy files to locate parties to case], initiates referrals for Social Security & Social Security Income for children in foster care, participates in mandated interviews with the Social Security Agency on behalf of foster children, completes IV-E redeterminations [e.g., reviews the reimbursement of foster care payments & corrects any problems]; collects information from agency departments & various Federal, State & local agencies [e.g., Vital Statistics, Social Security] to help determine a child's eligibility for benefits); determines financial eligibility for the Post-Adoption Special Services Subsidy [i.e., PASSS] program [e.g., opens & closes PASSS benefits cases {e.g., attends committee meetings, decides if family is eligible to participate in program, prepares financial paperwork {{e.g., processes payments for service, tracks program & payment information}}], processes payments for approved services & equipment using the Montgomery County Auditor's payment system [i.e., Performance], maintains records & databases [e.g., PASSS payments & correspondence], coordinates & corresponds with various vendors, foster care agencies, & the PASSS committee [e.g., checks Federal & State income guidelines & determines what benefits & in which programs children & families can receive &/or participate, attends PASSS committee meetings], determines initial & continued Title IV-E Adoption Assistance, State Adoption Maintenance Subsidy [i.e., SAMS] eligibility & non-recurring adoption expenses for adoptive families of children being placed for Adoption [e.g., completes yearly redeterminations for the Title IV-E Adoption Assistance & SAMS cases {e.g., enters case data, obtains information from various sources {{e.g., Children Services Caseworkers, Social Security Office, Vital Statistics Office}} & ensures these cases are closed when the adoptive child is no longer eligible]).

Administers payment processes & reports for the Adoption & Foster Care Programs: reviews placement changes (e.g., when a child moves from one foster family to another, a child is returned to his/her home) for children in agency custody, processes the Foster & Adoption Care Board payments (e.g., keys checks for services, runs reports of checks for Foster & Adoptive parents, PASSS program, foster care mileage, foster care training, foster care daycare reimbursements & Kinship Incentive), verifies accuracy of contract purchased care agencies' invoices & processes payments through both Microsoft Access database & county auditor's voucher system, maintains agency databases (e.g., board payments, overpayments, respite care, foster parent training, & invoices), resolves payment errors & collects overpayments (e.g., researches & corrects discrepancies, contacts parties from whom overpayments were made), runs statistical reports for agency departments (e.g., monthly payment sheets, number of children in care, foster parent check report, residential care respite report, training reports), updates per diem for each child in placement in SACWIS, processes monthly board payments to agency foster homes & all other contracted placements, researches & resolves discrepancies between invoices & purchased care contracts, researches & corrects board payment errors, prepares reports for auditors regarding foster care payments & reimbursement, prepares monthly reports for substitute care, processes auxiliary Title IV-E payment for clothing, day care & graduation expenses, reviews all FCM cases for accurate payment reimbursement; logs FCM overpayments & underpayments & forwards information to the Ohio Department of Job & Family Services (i.e., ODJFS); maintains Medicaid card mailing system (e.g., prepares & mails Medicaid cards to substitute care providers, enters Subsidized Child Care Program [i.e., Title XX] events into county information system, receipts & banks all benefit reimbursements, maintains copies of substitute care licenses, processes all requests for verifications from the Bureau of Vital Statistics, applies for Social Security numbers for children, updates FCM & AA eligibility re-determination lists).

Performs clerical functions within the MCDJFS Children Services Administrative Support Services - Benefits Unit: files materials & records (e.g., birth certificates, court orders, payments & reimbursements, state licenses); performs copying functions (e.g., adoption, Social Security & medical records for case files); completes special projects as assigned (e.g., fall clothing allowance project, audits of adoption assistance for compliance with state requirements); answers phone & written (e.g., emails, letters) inquiries from general public (e.g., Children Services Caseworkers, service vendors, foster parents); provides phone coverage for the department as required; participates in tasks & projects of the Benefits Unit as assigned (e.g., types reports, letters, memos, enters events).

Maintains knowledge of foster care & adoption programs & related services: attends unit meetings & training; conducts & assists with foster parent & adoption training as necessary.

Minimum Class Requirements

Bachelor's degree in accounting, finance or other business related field

?OR? Associate's degree in accounting, finance or other business related field plus 2 years minimum of directly related experience ? OR ? six years of full-time directly related experience. (Other Evidences May Be Substituted)

All Montgomery County employees become members of the Ohio Public Employees Retirement System and have access to deferred compensation programs.

Benefits may vary for full-time, part-time, intermittent, and seasonal employees and/or due to union affiliation. The list below demonstrates the benefits that may be available to employees according to employment status and is subject to change.

Full-Time Employees (40 hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid vacation, paid personal leave days, sick leave, holiday pay, tuition reimbursement, and access to dental, vision, short-term disability, accident & critical care benefits.

Part-Time Employees (Benefits Eligible) (scheduled 21+ hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid personal leave days, sick leave, holiday pay for hours scheduled to work on holidays, and access to dental, vision, short-term disability, accident & critical care benefits.

Part-time Employees (Non-Benefits Eligible) (20 hours or less per week): Benefits include Long Term Sick Leave Accrual, Paid Personal Leave, and holiday pay for hours scheduled to work on holidays.

Seasonal Employees: Benefits include Sick Leave accrued at 4.6 hours for every eighty 80 hours in active

pay status. Seasonal employees scheduled to work 40 hours during their period of employment will accrue vacation in the same manner as regular full-time employees and can use their vacation after completion of twenty-six (26) bi-weekly pay periods in active pay status. Part-time Seasonal employees (scheduled to work less than 40 hours) do not accrue vacation.

Intermittent and Temporary Employees: Long-Term Sick Leave accrual is based on hours worked.

Benefit information can be found on the Montgomery County Benefits website at:

Are you currently employed by the Montgomery County Department as a permanent employee?

  • Yes
  • No
What is the highest level of education that you have completed?

  • High School Diploma or GED
  • Some College
  • Associates Degree
  • Bachelors Degree
  • Masters Degree or Higher
  • None of the Above
How many years of experience do you have in accounting, finance or business-related field?

  • None
  • Less than 1 year
  • 1 - 2 years
  • 2 - 5 years
  • 5 years or more
How many years of experience do you have in customer service?

  • None
  • Less than 1 year
  • 1 - 2 years
  • 2 - 5 years
  • 5 years or more

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