Interviews will be held on April 4, 2019.
First review of applications will be on March 14, 2019.
To provide technical, supervisory, and administrative support to the Land Commissioner.
Employees working in this job class work under general direction and are usually in charge of an organizational unit. They plan and carry out assignments with considerable independence, and have some latitude in developing procedures and methods. They report to a superior by occasional conferences to discuss work progress or problems requiring upper advisement.
Manages Foresters, a Forest Inventory Specialist, Land Survey Technicians, plus seasonal equipment operators. Also co-supervises a Forester/Parks Technician and clerical support staff.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include planning, assigning, and directing work; appraising performance; addressing complaints; training and rewarding employees. Responsibilities also include, in collaboration with the Human Resources Department, interviewing, hiring, implementing performance improvement plans, disciplining employees, and resolving grievances.Essential Functions
This position description is not intended to be all-inclusive. Employee may perform other essential and nonessential functions as assigned or apparent to meet the ongoing needs of the department and organization. Regular attendance is an essential requirement of this position.
- Supervises forest management on County lands.Prepares, coordinates and supervises the implementation of forest management and timber harvest plans.Reviews timber appraisals and permits.Verifies that records and timber harvest (drain) reports are accurate.Integrates knowledge of laws, ordinances, and regulations related to department functions.Oversees third-party forest certification programs and audits (e.g. FSC). Assist the Land Commissioner in or, in the absence of the Land Commissioner, perform administrative functions such as budgeting, policy development, approval of contracts, prioritizing projects and workload, etc.
- Plans, supervises and monitors forest development, and other projects on County lands.Prepares contracts, ensures accurate records of costs, project reports, park records and projects.Implements innovative, critical and analytical thinking as it relates to department policy, procedure and problem solving. Uses working understanding of land survey and associated tools, instruments and techniques, and knowledge to interpret detailed real estate descriptions. Assists the Land Commissioner in overseeing and supervising the County Geographic Information System (GIS) program and the County land survey remonumentation program and Geographic Positioning System (GPS).
- Effectively promotes and educates the public and others on the policies and management through field tours, public and committee presentations through written, graphic and interpersonal communication.
- Supervises and performs field work necessary to accomplish department activities and goals.Timber management setup and supervision, forest development project, land sale review and appraisal, recreation projects.
- Supervises employees, evaluates performance, provides training and continuing education direction.Oversees safety training and OSHA standards for the department.
- Provides public relations, office administration, and customer assistance. Ability to use good judgment, integrity and tact when dealing with the public, other employees or other agencies.
- Represents the County and Land department on County and Regional committees related to Natural Resource Management. Safety Committee, MHB, Water Planning Task Force, TEP panel etc. Interacts with agencies and departments during discussions and decision making.
- Adheres to collective bargaining agreements, county policies and procedures, and applicable laws, including timely/accurate reporting and consistent/uniform administration of EEO, FLSA, FMLA, ADA, Workers' Compensation and Return to Work programs, in close collaboration with the Human Resources Department. Completes departmental new hire orientations promptly and staff performance appraisals in accordance with county policy.
- Conducts business in accordance with the Open Meeting law.
- Appropriately responds to requests for government data in absence of the Land Commissioner. Maintains department data in accordance with records retention schedules.
- Assists in coordinating annual emergency practice drills in department.
- Attend conferences and continuing education courses as needed.
- Performs other related duties as assigned or apparent.
Bachelor's degree from a four-year college or university in Natural Resources Management, Forestry, or a related field; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position. Prior supervisory experience preferred.
Experience in logging equipment, heavy equipment and trailers beneficial.
Valid Minnesota driver's license required. Employment reference checks and a criminal background check will be performed as part of the pre-employment process.
Must be willing to work flexible hours when required, including occasional evenings for meetings and rare weekends for training and other events.Supplemental Information
Knowledge, Skills, and Abilities Required
- County and departmental policies, procedures, and practices.
- Federal, State, and local laws, rules, and regulations relevant to the work performed in this position, including those related to department functions such as PILT, Con-Con, Timber Ownership, Tax-Forfieted lands, Contract for Deeds, Recording Laws, Real-estate laws, etc.
- Forest Techniques, methods and tools required to accomplish department workload and objectives in an efficient and safe manner such as silviculture, forest mensuration, statistics, and basic accounting.
- Computer knowledge and experience sufficient to proficiently operate computer software used by the department including but not limited to Forest Programs, GIS, MS Office and publishing software.
- Working knowledge and understanding of rectangle land survey and associated tools, instruments and techniques as they relate to the remonumentation of the PLS corners. Interpretation of county boundaries.
- Working knowledge and understanding of detailed real estate descriptions for land sales, property descriptions, contract for deeds, etc.
- Knowledge of and experience with third-party forest certification programs and audits (e.g. FSC)
- Written and oral communication skills sufficient to communicate the policies and procedures of the department to County Board, subordinates, contractors, other agencies, customers and the public.
- Typing skill sufficient to complete 30 net words per minute without errors.
- Preparing and making presentations to groups.
- Reading, writing, and speaking English proficiently. Includes writing departmental policies and procedures and precise memos to Boards, Committees, and other organizations.
- Effectively organizing and prioritizing workload.
- Supervisory skills and experience overseeing highly specialized personnel and technical staff.
- Innovative, critical and analytical thinking as it relates to department policy, procedure and problem solving.
- Present a positive attitude in the workplace, promote a spirit of teamwork and cooperation, and be able to treat co-workers, supervisors, and subordinates with respect, honesty, and consideration.
- Maintain confidentiality.
- Use good judgment, integrity, and tact when dealing with the public or other agencies.
- Travel and work in excess of standard hours when necessary.
Very High Skills ? Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or governing boards.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common
fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to work with mathematical concepts such as probability and statistical inference, and
fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.
Very High Skills - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
To perform this job successfully, an individual should be proficient at using the following software.
County Payroll Software, E-time, Webfusion, Microsoft Word, Excel, Outlook, Publisher, Access, PowerPoint, Inventory Management Software: TAppr (access integration with GIS), RTVision reservation Program, GIS, Arc Map, Arc View, GPS (Terra Sync) and other job-related software.
Ability to Travel
Occasional travel required for trainings and meetings in and out of Aitkin County.
To perform the job successfully, an individual should consistently demonstrate the following competencies (definitions attached or available upon request):
Ethics, attendance/punctuality, safety and security, dependability, analytical, design, problem solving, project management, technical skills, customer service, interpersonal skills, oral communication, written communication, teamwork, change management, delegation, leadership, managing people, quality management, business acumen, cost consciousness, diversity, organizational support, judgment, motivation, planning/organizing, professionalism, quality, quantity, adaptability, initiative, strategic thinking, visionary leadership, and innovation.
The noise level in the work environment is usually moderate.
Job has a large range in the defined work environment from office hazards, to field work (e.g., lymes disease area), to working with heavy equipment operators (graders, and loggers), etc.
Equipment and Tools
Computer, copier, fax, telephone, printer, shredder, power tools, hand tools, surveying equipment, laser levels, construction calculators, measuring and metering devices, specific forest related tools such as prisms, clinometer, Biltmore sticks, statistical charts specific to forestry (i.e. stocking tables), county-owned vehicles, and personal vehicle (requires proof of insurance on file).
Climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, carrying, use of fingers, grasping, talking, hearing, seeing, and repetitive motions. Must have the ability to lift and/or carry up to 50 pounds.
While performing the duties of this job, the employee performs medium work, exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
The position requires working in an office setting the majority of the time. Approximately 10% of the time on average is spent working outdoors in a variety of weather conditions and may require walking long distances in difficult terrain. Seldom exposed to chemicals and annoying and hazardous insects.
Working safely is a condition of employment. Aitkin County is a drug-free workplace.
The above statements are intended to describe the general nature and level of the work being performed by employees assigned to this job classification. This is not an exhaustive list of all duties and responsibilities. Aitkin County reserves the right to amend and change responsibilities to meet organizational needs as necessary. This job description does not constitute an employment agreement between the employer and employee.
Reasonable Accommodation Notice
The County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
"Providing Quality Services and Efficient Resource Management for the Citizens and Guests of Aitkin County."
A copy of the Aitkin County Personnel Policy is available upon request.
RETIREMENT ACCOUNT: Public Employees Retirement Association (PERA) Coordinated Plan. You and your employer both contribute to PERA on your behalf. To see current contribution rates, go to www.mypera.org, click on Members, and then Coordinated Plan.
HOLIDAYS: All full-time employees (probationary and non-probationary) receive the following 10 paid (8-hour) holidays:
- New Year's Day
- Martin Luther King Day
- President's Day
- Memorial Day
- 4th of July
- Labor Day
- Veteran's Day
- Thanksgiving Day
- Friday after Thanksgiving
- Christmas Eve when it falls on a Monday through Friday, four (4) hours (eff. 2019)
- Christmas Day
When any of the above named holidays fall on a Sunday, the following day shall be observed as the holiday. When the holiday falls on a Saturday, it shall be observed on the preceding Friday.
Part-time (probationary and non-probationary) employees shall be entitled to holiday pay on a pro-rated basis. Seasonal and temporary employees are not eligible for holiday pay.
Long Lake Conservation Center non-exempt (hourly paid) employees who are required to work on any of these holidays shall be paid at time and one half (1 ) rates in addition to their base wage.
PAID TIME OFF (PTO):
Employees will receive PTO that will accrue on a per payroll period basis.Full-time employees shall accrue PTO benefits based on the following table:
Annual Completed Rate of Accumulation Annual Days
Years of Service PTO Days per Month of PTO
0 1.75 21
10 2.50 30
15+ 2.75 33
Employees who have used at least 12 PTO days in the previous twelve-month period may elect pay in lieu of PTO for up to 10 days once in any calendar year.
Employees may accrue PTO up to 34 days (272 hours) at any time.Employees are allowed to transfer any accrued PTO over the maximum accrual amount to the sick leave bank (up to 720 hours) where there is no severance payment upon separation of service.
Part-time employees shall be entitled to PTO benefits on a pro-rated basis, up to a total of 40 hours. Seasonal and temporary employees are not eligible to accrue PTO benefits.
Probationary employees are entitled to use accumulated PTO time with supervisory approval.
Full-time (probationary and non-probationary) employees will be allowed a maximum of three (3) days (24 hours) leave without loss of pay when a death occurs in an employee's family, namely: spouse, life partner, child, step child, parent, step parent, sibling, step sibling, father-in-law, mother-in-law, daughter-in-law, son-in-law, sister-in-law, brother-in-law, grandparents and grandchildren. Two (2) additional days (16 hours) may be allowed if necessary subject to the approval of the Department Head. Additional time, if needed, may be allowed by the County Board, but such additional time in excess of five (5) days (40 hours) indicated above shall be deducted from the employee's sick leave bank, personal leave, or PTO.
Part-time (probationary and non-probationary) employees employed 20 or more hours per week on average shall be entitled to bereavement leave on a pro-rated basis.
PAID PERSONAL LEAVE:
Full-time (probationary and non-probationary) employees shall be granted nine (9) hours of personal leave each quarter, and may accumulate up to 36 hours of personal leave at any given time. Personal leave is not paid out upon termination of employment or death.
Part-time (probationary and non-probationary) employees shall be entitled to personal leave on a pro-rated basis. Seasonal and temporary employees are not entitled to personal leave with pay.
GROUP HEALTH INSURANCE:The Summary of Benefit (SBC) sheets are available any time upon request, [email protected]. Coverage is provided through the PEIP Plan and full-time employees have 3 plan choices.Part-time employees who work less than 30 hours per week on average are not eligible for health insurance benefits.
Health Insurance and HSA (or VEBA)
Health insurance coverage will be provided in accordance with the County's group health insurance policy with the Minnesota Public Employees Insurance Program, commonly referred to as "PEIP". The employee and employer premium contributions and HSA (or VEBA) contributions shall be established by the County Board and calculated in the same manner as defined in the Agreement between Aitkin County and AFSCME Council 65, Local Union #667 (Courthouse Unit).
The effective date of coverage shall be based upon the specific policy.
Eligible employees will receive a pro-rated HSA (or VEBA) contribution for all pay periods in which the employee is in a compensated payroll status or on FMLA.
The Employer shall be obligated to make only one (1) HSA (or VEBA) account contribution on behalf of an employee. Therefore, if the employee is enrolled as a dependent of another employee for whom the Employer has made a family coverage contribution, the Employer is not obligated to make a separate single coverage contribution on behalf of the employee.
HSA (or VEBA) ADVANCEMENT: If an employee meets his/her annual deductible, the employee may provide proof and request advance payment up to the remainder employer HSA (or VEBA) allocation for the plan year, provided the employee agrees in writing to reimburse the County for the HSA (or VEBA) contribution, prorated by pay period [over 24 pay periods per year] for any time that remains, in the event the employee leaves employment for any reason other than death, and that the County has the right to deduct this amount from the employee's final paycheck. This "HSA (or VEBA) advancement" option as described in this paragraph will also be extended to bargaining unit members who are on the PEIP plan.
WAIVER PLAN OPTION: The employer may offer a waiver plan for employees who waive health insurance coverage. Effective January 1, 2019, employees who waive health insurance coverage, may elect to receive $2,750 per year, pro-rated over 24 pay periods. Employees who waive coverage can elect to place their waiver dollars into their deferred comp account, into their HSA if they have a corresponding High Deductible Health Plan (HDHP), or receive it as taxable cash through the cafeteria plan, unless prohibited by law.
More HSA information: https://www.selectaccount.com/products/hsa/
GROUP LIFE INSURANCE: Minnesota Life. The Employer agrees to provide and pay for a life insurance policy of $25,000 for all full-time employees and to provide life insurance coverage in the amount of $15,000 for their spouses and dependents up to age 26. Permanent part-time employees are not eligible for life insurance. The employee may voluntarily apply to purchase additional life insurance up to $300,000 for the employee and $150,000 for the spouse, in $5,000 increments. Health questions will be required for additional employee and spouse life insurance. This plan includes the following services at no additional cost: will preparation service, travel assistance, and legacy planning resources. Rates vary based on amounts of insurance and age category.
FSA PLAN: SelectAccount. The employer offers a Flexible Spending Account (FSA) for pre-taxing health insurance premiums, medical expenses up to $2,550, and child and dependent care expenses up to $5,000 ($2,500 if married but filing separate tax returns). This is a use it or lose it program - any funds remaining are forfeited at the end of the calendar year. If you establish a HSA account, your medical FSA is a "limited FSA" and can only reimburse dental and vision expenses. More FSA information: https://www.selectaccount.com/products/fsa/
WAGES: A copy of the job classification list and wage scale is available upon request. [email protected]
PROBATIONARY PERIOD: All newly hired or promoted employees will be on a probationary period for six (6) calendar months unless specified otherwise by statute.
HOURS OF WORK: The normal hours of work for all employees are eight (8) hours per day and forty (40) hours per week. It is expected that all staff will provide service necessary to carry out the functions of their position. This includes weekends and nights as required.
Flexible work schedules may be established with approval of the Department Head.
CAREER ADVANCEMENT OPPORTUNITIES: There are several promotional opportunities in our organization.Employees are encouraged to discuss their interests with HR and to seek promotional opportunities when vacancies arise.
EDUCATION: Continuing education is provided to staff and an Education Tuition program (1/3 cost reimbursement) is also available for interested employees. Refer to personnel policy for complete details.
LONG-TERM DISABILITY INSURANCE: Madison National. Employees may voluntarily elect long-term disability insurance for any level of coverage in increments of $100, between $500 and $5,000 per month, up to 60% of your monthly income. Benefits begin on the 91st day of disability and are payable for injury, sickness or pregnancy up to your normal Social Security retirement age. Rates vary based on the benefit level selected and age category.
SHORT-TERM DISABILITY INSURANCE: Dearborn National. Employees may voluntarily elect short-term disability insurance. Benefits begin on the 15th day of disability and are payable for accidental injury or illness, up to 11 weeks or until LTD begins, whichever is earlier. Some pre-existing condition limitations apply. Eligible employees may choose a weekly benefit amount from $50 to $1,000 in $50 increments, not to exceed 60% of weekly earnings. Rates vary based on your annual salary, benefit level, and age category.
DENTAL INSURANCE. Pathfinder Plan. Employees may voluntarily elect dental insurance.Delta Dental Network. $100 lifetime deductible per person. $1,000 annual plan maximum benefit. Orthodontics coverage for dependent children ages 8 through 18, 12-month waiting period. Delta Dental Premier Network pays 100% diagnostic and preventive services (no waiting period), 80% basic restorative care and services (no waiting periods), 50% oral surgery services (6-month waiting period), 50% endodontic services - crowns, root canal therapy, etc. (12-month waiting period). 2017 Rates:Single $28.80, Single + Spouse $59.10, Single + Child(ren) $78.00, or Family$113.35 per month.
JURY DUTY PAY: The County will pay the employee's full, regular salary, and benefits while serving time on jury duty. Employees must reimburse County per diem salary paid for jury duty. Employees shall keep expenses reimbursed to them by the court for jury duty service. If employee is excused from jury duty, and not on vacation or leave, employee shall report back to work and suffer no loss in pay for the day.
Positions created to work 30 or more hours per week on average are eligible to participate in the county's group insurance plans.
Refer to the Personnel Policy for complete details.
We appreciate your interest in Aitkin County. If you have any questions about the wage scale or benefit package, please feel free to contact us at any time. We welcome your questions about wages and benefits even before you apply or interview for a position. We can be reached at 218-927-7306 or by email at [email protected].
- No degree
- 1 year of college in Natural Resources Management, Forestry, or a related field, no degree
- Associate's degree or 2 years of college in Natural Resources Management, Forestry, or a related field.
- 3 years of college in Natural Resources Management, Forestry, or a related field, no degree.
- Bachelor's degree Natural Resources Management, Forestry, or a related field.
- Master's degree in Natural Resources Management, Forestry, or a related field
- 6 or more years full-time job-related experience
- 5 or more years full-time job-related experience
- 4 or more years full-time job-related experience
- 3 or more years full-time job-related experience
- 2 or more years full-time job-related experience
- 1 or more years full-time job-related experience
- Less than 1 year full-time job-related experience
- No job-related experience, but willing to learn
- 6 or more years supervisory experience
- 4 or more years supervisory experience
- 2 or more years supervisory experience
- 1 or more years supervisory experience
- Less than 1 year supervisory
- No experience
- I am not a Veteran and am not seeking veteran's preference points.
- I am a Veteran and am seeking nondisabled veteran's credit (10 points).
- I am a Veteran and am seeking disabled veteran's credit (15 points). Permanent service-connected disability rated at 50% or more.
- I am a surviving spouse of a deceased veteran (10 points).
- I am the spouse of a disabled veteran who because of the disability is unable to qualify (15 points).
- I am a Veteran who is applying for a first promotion after securing public employment (refer to statute for points).
* Required Question