Goverment Jobs
April 25, 2019
Sarasota, Florida
Job Type



To perform complex and responsible professional administrative work assisting the Department or Division Head in handling functions in connection with departmental programs, such as personnel, budget, planning and operational procedures. Direct supervisory responsibilities of subordinate personnel within the Department or Division are an essential function of this position. This position will oversee administrative functions in the Parking Division. Successful candidate must be able to pass a typing test.

Essential Functions

? Assists in the coordination of all administrative functions of the Department including budget, personnel, meetings, and clerical duties.
? Prepares/Composes a variety of complex and confidential documents and reports such as, letters, memoranda, reports, affidavits, and other materials; maintains departmental files and records.
? Enters a variety of data into computer system; prepares reports, updates files.
? Researches and collects information on operational and administrative problems, analyzes findings, and makes reports to Department Head.
? Assists with the preparation and administration of the annual budget and maintains budget and expenditure controls.
? Supervises and coordinates all budgetary accounting activities and confers with Department and/or Division Heads concerning acquisition and specifications for purchase of materials and equipment.
? Supervises and directs work of subordinates and evaluates their work performance.
? Assists with the installation of new programs, procedures, methods, and systems.
? Performs fiscal, statistical, and personnel studies.
? Conducts surveys and collects information on administrative matters; studies the findings and prepares reports.
? The intent of this class description is to provide a representative summary of the types of duties and responsibilities that will be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.

Minimum Qualifications

? Associate Degree from an accredited college or university with major course work in public or business administration or related field.
? Five (5) years of general office experience of which two (2) years shall have been in a supervisory or responsible capacity; or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities.
? Ability to type at a rate of 40 words per minute is required.

Job Based Competencies

? Comprehensive knowledge of the operations of City government and principles and practices of public administration.
? Comprehensive knowledge of office terminology, procedures and equipment.
? Comprehensive knowledge of research methods and techniques, statistical methods and application and methods of report presentation.
? Ability to express oneself clearly and concisely, orally and in writing, and the ability to follow complex oral and written directions.
? Ability to prepare accurate, clear, complete and concise reports.
? Ability to analyze, interpret, and report research findings.
? Ability to establish and maintain effective working relationships with associates, municipal officials, and the general public and to handle all with tact and diplomacy.
? Ability to organize, instruct, and direct employees in the performance of varied tasks.

Regular (full-time)employees are eligible for medical benefits starting the 1st of the month following employment date. Click here for details about available plans.

Other benefits include:

Vacation, Holidays, Sick Leave, Defined Contribution Plan

Contract employees may or may not be eligible for benefits, based on terms of contract.

Part-time employees are not eligible for benefits, including medical, vacation, sick leave or holidays.

Temporary employees are not eligible for medical benefits, holiday, vacation or sick leave pay. Temporary employees are not part of a bargaining unit.

VERY IMPORTANT: In order to be deemed complete and receive further consideration, applications must include Education, Work Experience, and Certificates and Licenses (when applicable). Please also be sure to include duties related to the position for which you are applying in the work history. Note: "See Resume" is not acceptable. ?I understand and acknowledge the above statement

  • Yes
  • No
Please indicate your highest level of education:

  • No Diploma or Degree
  • High School Diploma or GED
  • Some College or Business School Training
  • Associate Degree
  • Bachelor Degree
  • Master Degree
  • Ph.D, JD, MD or similar
How many years of general office experience do you have?

  • No experience
  • 1-2 years of experience
  • 3-4 years of experience
  • 5+ years of experience
Please select all which apply to your general office experience:

  • No experience, but willing to learn
  • Data Entry
  • Inventory Management
  • Computer Skills
  • General Office Systems Knowledge
How many years of experience in a leadership or supervisory capacity have you had in this field?

  • 0-1 years
  • 2-3 years
  • 4-5 years
  • 6+ years
I am aware that part of the hiring process for this position includes a typing speed test, and I am willing to complete the testsif I am selected to move forward in the process.

  • Yes
  • No
What do you estimate your typing speed to be?

  • 0-20 wpm
  • 20-39 wpm
  • 40-59 wpm
  • 60+ wpm

* Required Question

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