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Goverment Jobs
Published
March 15, 2019
Location
Washington
Category
Job Type

Description

Summary

The Department of Community and Human Services (DCHS) values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women,LGBTQ, people with disabilities, veterans and those with lived experience.

The Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, self-reliant, and connected to community.

This position provides high level technical support to King County's Children, Youth and Young Adult (CYYA) programs. The person selected for this position will be responsible for ensuring administrative compliance by reviewing and completing necessary program documentation. This position also supports a team of CYYA Social Workers and other Administrative staff, and will serve as the lead clerical coordinator for the State Division of Vocational Rehabilitation's Pre-Employment Transition Program which focuses on providing work readiness training and internships to young people ages 16-21 with disabilities. This is a complex position that requires advanced skills, knowledge, and the ability to effectively work within a team with limited supervision. This is a Term Limited Temporary (TLT) position expected to end on December 31, 2020.

Who May Apply:This position is open to all qualified applicants who meet the minimum requirements.DCHSvalues diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women,LGBTQ, people with disabilities, veterans and those with lived experience.

Work Schedule:This position is scheduled to work 40 hours per week, typically 8:00 a.m. ? 5:00 p.m., Monday through Friday, and is overtime eligible with pre-approval from the supervisor.

Required Materials:Candidates who wish to be considered for this position must submit an online King County application and respond to the supplemental questions.

Recruiter:[email protected] Job Duties

  • Serve as the administrative lead for the DVR Pre-Employment Transition Services program.
  • Work with the CYYA Program Managers to ensure that participants meet various programs' eligibility.
  • Apply contract-specific eligibility requirements when reviewing participant applications and auditable back-up documentation. Certify eligibility of participants.
  • Process and manage payroll for youth program participants.
  • Ensure that information, activities and outcomes are entered into the unit's database(s).
  • Review files and database reports to ensure that information from all sources is accurate and internally consistent.
  • Ensure that data entry into the system and reports are accurate. May review the data entry of other staff into this system.
  • Apply contract-specific federal Management Information System (MIS) regulations as they relate to tracking participant activities and outcomes. Review all activity/outcome documentation submitted by case managers to determine whether paperwork is acceptable or whether adjustments/further documentation is needed.
  • Train multiple case managers on program documentation and provide technical assistance to staff in completion of all required paperwork.
  • Assist in the preparation and certification of participant files as required by federal and state audits.
  • Prepare participant vouchers for processing by the fiscal team.
  • Provide direction to staff based on federal rules and regulations and agency procedures.
  • Prepare monthly invoices for the billing. Ensure all back-up information is provided in the approved format.
  • Support other team members as needed.
  • Perform otherrelated duties as assigned.
Experience, Qualifications, Knowledge, Skills

  1. Demonstrated experience in data quality assurance and providing technical assistance to staff.
  2. Demonstrated ability to understand and execute complex verbal and written instructions and maintain confidentiality.
  3. Demonstrated ability to work effectively in a multi-disciplinary team.
  4. Experience in utilizing a database or databases, including thorough understanding of all screens, definitions, and data entry procedures.
  5. Attention to detail and ability to effectively translate and communicate complex data.
  6. Strong ability complete all tasks in an effective and efficient manner.
  7. Intermediate to advanced proficiency in MS Word, Excel, Access, and Outlook.
  8. Skilled in operation of a variety of office equipment.
  9. Experience in basic mathematics, organizational skills and research skills.
  10. Demonstrated ability in use of proper English grammar, usage and spelling.
  11. Excellent reading comprehension, reasoning, writing and oral communication skills are required.
  12. Demonstrated ability to prioritize workload, work under pressure with tight timelines and changing priorities.
  13. Demonstrated ability to work independently and as a team member in a diverse environment.
  14. Ability to be flexible and accept a wide-variety of tasks to support a changing and fast-paced environment.

Desired Qualifications:

  • Experience utilizing a database or databases for employment.
  • Experience with programming for young people ages 16-21 years.
  • Experience with DVR funding and programming.
  • Experience with payroll processing and/or time tracking.

King County offers a highly-competitive compensation and benefits package to all eligible employees. These benefitsinclude county-wide paid medical, dental and vision coverage for yourself and all eligible dependents (spouse/state-registered domestic partner and children) who you enroll. Benefiteligiblepositions include-- Career Service, Career Service Exempt, provisionaland term-limited temporary (TLT) employees working 20 hours/week or the equivalent of half-time or greater. These benefits become effective on the first calendar day of the month following the month in which the employee is hired; except if the employee's hire date is the first calendar day of the month, benefits begins on the day of hire.

More information about employee benefits is available on the county's website at: http://www.kingcounty.gov/employees/benefits.aspx

County Paid Benefits Include:

  • Health Insurance (choice of several plans)
  • Dental Plan
  • Vision Plan
  • Life Insurance -- lump sum equal to annual base salary
  • Accidental Death and Dismemberment (basic and enhanced)
  • Basic Long Term Disability (LTD) -- replaces 60% of earnings after 180-day waiting period
  • Bus pass and other alternative transportation incentives
  • Employee Assistance Program
  • Making Life Easier Program

Retirement: Employees are covered under retirement plans provided through the Washington State Department of Retirement Systems and are covered by Social Security.

Holidays: 10 paid holidays per year plus 2 additional floating holidays administered through the vacation plan.
Vacation with Pay:

Hire date through end of year 5: accrual at 12 days per year (available after
first 6 months of employment)

  • Beginning of year 6: accrual at 15 days per year
  • Beginning of year 9: accrual at 16 days per year
  • Beginning of year 11: accrual at 20 days per year
  • Beginning of year 17: accrual at 21 days per year
  • Beginning of year 18: accrual at 22 days per year
  • Beginning of year 19: accrual at 23 days per year
  • Beginning of year 20: accrual at 24 days per year
  • Beginning of year 21: accrual at 25 days per year
  • Beginning of year 22: accrual at 26 days per year
  • Beginning of year 23: accrual at 27 days per year
  • Beginning of year 24: accrual at 28 days per year
  • Beginning of year 25: accrual at 29 days per year
  • Beginning of year 26: accrual at 30 days per year
Sick Leave is accumulated at the rate of one day per month. There is no restriction on the amount of sick leave that can be accumulated and carried over to subsequent years. At retirement an employee will be paid 35% of their unused, accumulated sick leave. Non-represented employees and employees in certain bargaining units will receive this benefit as a payment to a VEBA account, which pays for post-retirement health benefits on a pre-tax basis.
Other leaves include:
  • Bereavement Leave (up to 3 days/year)
  • Military Leave
  • Family Medical Leave
  • King County Medical Leave
  • Jury Duty Leave
  • Organ Donor Leave
  • Executive Leave (for eligible FLSA-exempt employees)
Voluntary Benefits -- available at employee option and at employee expense
  • Deferred Compensation Plan (no employer match) IRS 457 Plan
  • Enhanced Long Term Disability -- reduce waiting period/increase monthly
  • benefit
  • Additional Life Insurance -- 1 to 4 times your base annual salary for yourself and 50% of your enhanced amount for your spouse/domestic partner; and $10,000 for each child
  • Additional Accidental Death and Dismemberment coverage for employee and family
  • Credit Union membership
  • Flexible Spending Accounts ? Health and Dependent Care
  • HRA Voluntary Employee Beneficiary Association (VEBA) Trust upon retirement

NOTE: This is a general description of the benefits offered through employment with King County, and every effort has been made to ensure its
accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs or official plan documents will prevail.

01
Please describe your experience in utilizing databases, including thorough understanding of all screens, definitions, and data entry procedures. List the organization name and dates.

    02
    Please indicate which of the following you have intermediate to advanced proficiency.

    • Microsoft Word
    • Microsoft Excel
    • Microsoft Access
    • Microsoft Outlook
    03
    King County has transformed its work on equity and social justice from an initiative to an integrated effort that applies the principle of "fair and just" intentionally in all the county does in order to achieve equitable opportunities for all people and communities. What is the most important equity or social justice issue to you and why?

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