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Goverment Jobs
January 11, 2019
Salem, Oregon
Job Type



The Oregon State Police is recruiting foran Administrative Specialist 2 (CJIS Programs Support) to join the Criminal Justice Information Services(CJIS) team in Salem at General Headquarters.

Current OSP employees who meet the minimum qualifications of this position will be given preference in the selection process.

This is a full-time position that is classified and represented by the American Federation of State, County and Municipal Employees (AFSCME).

Oregon State Police is here to serve the State of Oregon with a diverse workforce dedicated to the protection of people, property and natural resources.

What will you be doing?
As an Administrative Specialist 2, you willprovide administrative support to the CJIS Programs Managers in the coordination of CJIS programs including: statewide Uniform Crime Reporting (UCR) and livescan programs. You will also support includes program document updates, administrative research, compiling reports, and evaluation of programs effectiveness and problem resolution, support operations.

In this role, you will provide program support for statewide UCR program to include, but not limited to: Receive, monitor and track crime stat reports from law enforcement agencies, establish and maintain procedures, user reference materials, state and federal reporting timelines and requirements, compile for publication quarterly and annual reports for Oregon and submission to FBI.

What's in it for you?
You will join a team that will help challenge and stretch yourexcellentadministrative skills. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our newAdministrative Specialist 2,don't delay, apply today!

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

Qualifications, Required & Requested Skills


Your application materials, including your answers to the 'Supplemental Questions' will be reviewed to determine if you meet the minimum qualifications and how you meet thepreferred skillsfor the position to which you have applied. Your answers to the supplemental questions must be reflected in your application.

Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;

An equivalent combination of training and experience.

One year of postsecondary education may be substituted for up to one year of the experience.


  • Expertise in Microsoft Office Suite and Adobe Suite and the ability to use these tools to identify and solve complex issues.
  • Excellent communications skills with stakeholders at all levels.
  • Ability to interpret and analyze statutes, administrative rules, regulations, policies and procedures.
  • Experience in supporting a project, program, or business operations
  • Experience in working with and applying process improvement methods.
  • Excellent attention to detail.
  • Ability to identify problems and identify potential solutions in order to make recommendations and implement those solutions
Additional Information

TO APPLY, follow the "Apply" link above.

Only complete applications will be considered. Be sure to answer all supplemental questions and attach all required documents.

The pay and benefits on all announcements may change without notice.

Employee is required to maintain a drug/alcohol free workplace in accordance with the 1988 DrugFree Workplace Act and Department Policy.

"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire." Please note,this employer will not sponsor applicants for H1-B visas.


Selection Process: The selection process consists of a review of your application and an evaluation of your education, experience and training. Resumes will not be reviewed unless we request them. Please note that your responses will also be evaluated for grammar, spelling and punctuation. Qualified applicants whose background most closely matches the needs of the position will be invited to interview.

Communication:All communication regarding your application and status will be done by e-mail. To insure clear communication, please unfilter emails from and

Background check:Prior to being offered a position, finalists will be subject to both aComputerized Criminal History Check and a thorough background investigation. Conviction of a crime will not automatically preclude appointment. Adverse background data may be grounds for immediate disqualification.

Veterans' Preference
Eligible veterans who meet the qualifications will be given veterans' preference. To receive preference youneed toattach appropriate documentation, or provide it no later than the time of interview as outlined by the Department of Administrative Services at the following website You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666 for information.

If you require an alternate format in order to complete the employment process, you may call Human Resources at 503-934-0251 or send an email to [email protected] Please be prepared to describe the alternate format needed.

The Oregon State Police is an equal opportunity, affirmative action employer committed to workforce diversity and inclusion.

For more information about Oregon State Police visit:

Core benefits

Medical, vision and dental insurance

  • Comprehensive medical, dental and visionplans for the employee and qualified family members
  • $5,000 in employee basic life insurance

Retirement benefits

  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
  • Employer paid defined benefit and definedcontribution programs
**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

  • Sick leave earned at the rate of 8 hours per a month with no maximum accumulation
  • Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments
  • 24 hours personal leave earned each fiscal year
  • Tenpaid holidays a year

The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

  • Term life (employee, spouse or domestic partner, and dependents
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Flexible spending accounts
  • Option to enroll in the OregonSavingsGrowth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees.Actual benefits received may differ byposition or branch of government or be prorated forother than full time work.

Which of the following best describes your highest related level of education?

  • High School Diploma or Equivalent
  • Some College Coursework, No Degree Received
  • Associate's Degree
  • Associate's Degree and additional coursework
  • Bachelor's Degree
  • Bachelor's Degree and additional coursework
  • Master's Degree
  • Master's Degree and additional coursework
  • Doctorate Degree
  • Doctorate Degree and additional coursework
  • None of the Above
If you selected "Some College Coursework, No Degree Received" or "degree and additional coursework" in question 1, how many credit hours have you completed? Select the Quarter/Semester hours that best describe your completed coursework. If you did not, select N/A.

  • N/A
  • 4 Quarter hours/3 Semester hours
  • 8 Quarter hours/5 Semester hours
  • 12 Quarter hours/8 Semester hours
  • 16 Quarter hours/11 Semester hours
  • 20 Quarter hours/13 Semester hours
  • 24 Quarter hours/16 Semester hours
  • 28 Quarter hours/19 Semester hours
  • 32 Quarter hours/21 Semester hours
  • 36 Quarter hours/24 Semester hours
  • 40 Quarter hours/27 Semester hours
  • 44 Quarter hours/29 Semester hours
  • 45-68 Quarter hours /30-45 Semester hours
  • 69-95 Quarter hours /46-63 Semester hours
  • 96-143 Quarter hours /64-95 Semester hours
  • 144-191 Quarter hours /96-127 Semester hours
  • 192-239 Quarter hours /128-159 Semester hours
  • 240 or more Quarter hours /160 or more Semester hours
If you selected "Some College Coursework, No Degree Received" or "degree with additional coursework" in question 1, please identify the focus of your coursework. If you did not, enter N/A.

    Which of the following best describes the focus of your degree?

    • Office Occupations
    • Office Technology
    • Other Related Degree
    • My degree is not related
    • I do not have a degree
    If you selected "Other Related Degree" in question 4, please identify the focus of your degree. If you did not, enter N/A.

      Which of the following best describes your level of administrative support experience for a project, program, or operation that included duties beyond of clerical/secretarial such as interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations?

      • less than 6 months
      • 6 to 11 months
      • 12 to 17 months
      • 18 to 23 months
      • 2 years
      • 3 years
      • 4 years
      • 5 years
      • 6 years
      • 7 years
      • 8 years
      • 9 years
      • 10 years or above
      • None of the above
      How many years of experience do you have providing administrative and/or executive support?

      • Less than 1 year
      • 1 to 2 years
      • 3 to 4 years
      • More than 4 years
      How many years of experience do you have creating and providing administrative data reports?

      • Less than 1 year
      • 1 to 2 years
      • 3 to 4 years
      • More than 4 years
      How many years of experience do you have providing support for a project, program, or business operation?

      • Less than 1 year
      • 1 to 2 years
      • 3 to 4 years
      • More than 4 years
      Please provide a brief description of a time when you provided support and what type of support did you provide for a project, program, or business operation.

        How many years of experience do you have researching, interpreting and analyzing laws, rules, and regulations?

        • Less than 1 year
        • 1 to 2 years
        • 3 to 4 years
        • More than 4 years
        Please provide a brief description of a time when you researched, interpreted, or analyzed laws, rules, and regulations.

          Are you legally authorized to work in the United States?

          • Yes
          • No
          Will you now or in the future require sponsorship for employment visa status (e.g.H-IB visa status)?

          • Yes
          • No
          Are you a current employee with the Oregon State Police (OSP)? Note: This includes regular status, trial service and limited duration employees. Temporary and volunteers are not included.

          • Yes, I am a current (OSP) employee
          • No, I am not a current (OSP) employee
          Are you a previous limited duration NARIP employee ending on 12/31/18 with Oregon State Police?

          • Yes
          • No
          • N/A

          * Required Question

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