Goverment Jobs
Published
December 11, 2019
Location
Galt, California
Category
Job Type

Description

Description

ABOUT GALT

Incorporated in 1946, Galt is a growing community with approximately 25,000 residents located approximately 20 miles south of Sacramento along Highway 99. The City is led by five elected council members, the Mayor being appointed.

Galt offers affordable housing with a small town atmosphere, perfect for raising young families as well as a great opportunity for new businesses. The City is known for its annual Independence Day Celebration with fireworks and the Winter Bird Festival. We also offer the Galt Market, an open air market held every Tuesday and Wednesday offering great deals on fresh fruits and vegetables, clothing, home furnishings and much more.

Sports and Recreation are key to Galt's quality of life. Enhanced by its mild seasonal climate and numerous parks, Galt features a variety of activities for youth and adults such as t-ball, baseball, football, soccer, swimming and swim lessons, karate, exercise classes and many more choices to meet the needs of the community.

The City of Galt is located in the heart of the Delta Recreation Area in Northern, California. Thirty minutes away are the Sierra Foothills and the Sacramento Delta. Reno, Lake Tahoe, San Francisco and the CA coast are all within a two hour drive making Galt a recreational haven for boat lovers and outdoorsman alike.

ABOUT THE POSITION

This position is within the City's Public Works Department. The primary role of thisposition is toprovide development and oversight of the departments' budgets and financial activities. This position also provides direct support to thePublic Works Deputy Director andDirector, as well as exercises program management responsibility. Public Sector budgeting experience is highly desirable.

This is a continuous recruitment andthe Citywill be accepting applications until this position is filled.

This position can be filled at either a level I or a level II based on experience.

Administrative Analyst I: $4,943 - $6,011/mo
Administrative Analyst II: $5,457- $6,634/mo
Under general supervision or direction, provides administrative, budgetary, grant, and work-flow support to assigned departmental projects and programs; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analysis, feasibility studies, and evaluations for assigned projects and programs; develops, summarizes, and maintains administrative and fiscal records; fosters cooperative working relationships among City departments and acts as liaison with various community, public, and regulatory agencies; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision or direction from assigned supervisory or management personnel. May be assigned supervisory duties at the II level. May provide technical and functional direction to lower-level staff.

CLASS CHARACTERISTICS
Administrative Analyst I: This is the entry-level class in the Administrative Analyst series. Initially under close supervision, incumbents will perform analytical and technical work within an assigned department. As experience is gained, assignments become more varied and are performed with greater independence. Positions at this level usually perform most of the duties required of the positions at the II level, but are not expected to function at the same skill level, and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Administrative Analyst II: This is the journey-level class in the Administrative Analyst series. Incumbents develop and implement policies and procedures for a variety of projects and programs within an assigned department, including budget analysis, contract administration, management analysis, and program evaluation. Incumbents support the work of departmental management staff by conducting day-to-day administrative support activities and by providing a professional-level resource for organizational, managerial, and operational analysis and studies. The work has technical and programmatic aspects requiring the interpretation and application of policies, procedures, and regulations and may involve frequent contact with the public. Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned, working independently, and exercising a higher level of judgment and initiative.

Positions in the Administrative Analyst class series are flexibly staffed and positions at the II level are normally filled by advancement from the I level requiring two (2) years of experience at the I level and after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class.

Example of Duties

EXAMPLES OF TYPICAL JOB FUNCTIONS
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Positions assigned to the I level of the series may perform tasks in a learning capacity.

  • Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the department to which assigned.
  • Participates in and oversees the development and administration of departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems.
  • Coordinates and performs professional-level administrative and programmatic work in such areas as budget development, financial administration and reporting, grants, purchasing, database management, contract administration, management analysis, public information, and program evaluation.
  • Plans, oversees, and administers complex department-specific programs and projects; develops and manages program budgets, including revenue projections, multi-year cash flow analysis, cost containment, and grant funds disbursement; manages assigned programs, including legal and regulatory compliance.
  • Serves as a liaison to employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
  • Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs.
  • Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including complex financial, budget, personnel, operational, or administrative issues or questions; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
  • Participates in selecting, training, motivating, and evaluating assigned staff; directs the work activities of assigned staff; prioritizes and coordinates work assignments; provides or coordinates staff training; reviews work for accuracy; works with employees to correct deficiencies.
  • Assists in the development and reporting of alternate funding sources and ensures compliance with federal, state, City, and funding agency and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices.
  • Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
  • Confers with other management staff regarding provision of administrative and support services, including contracts, agreements, and grant reporting.
  • Maintains accurate records and files; develops storage of records and retention schedules.
  • Participates on a variety of interdisciplinary committees and commissions and represents the City to a variety of community and stakeholder groups.
  • Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups and representatives of various organizations.
  • Performs other duties as assigned.
Typical Qualifications

QUALIFICATIONS
Knowledge of:

  • Principles and practices of municipal management and government.
  • Basic principles, practices, and procedures of funding sources and grant funds disbursement.
  • Project and/or program management, analytical processes, and report preparation techniques; municipal programs such as, but not limited to, purchasing, finance, budgeting, and other related governmental programs.
  • Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
  • Principles and practices of employee supervision, including planning and assigning work, performance review and evaluation, and the training of staff in work procedures.
  • Research and reporting methods, techniques, and procedures.
  • Sources of information related to a broad range of municipal programs, services, and administration.
  • Applicable regulatory relevant to assigned area of responsibility.
  • Public relations techniques.
  • Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
  • Recent and ongoing developments, current literature, and sources of information related to the operations of the assigned division.
  • Recordkeeping principles and procedures.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

  • Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
  • Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting activities.
  • Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
  • Plan and conduct effective management, administrative, and operational studies.
  • Plan, organize, and carry out assignments from management staff with minimal direction.
  • Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
  • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
  • Evaluate and develop improvements in operations, procedures, policies, or methods.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written material.
  • Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.
  • Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
  • Establish and maintain a variety of filing, recordkeeping, and tracking systems.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate and maintain modern office equipment, including computer equipment and specialized software application programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Supplemental Information

Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Administrative Analyst I: Bachelor's degree with major coursework in business administration, public administration, or a related field.

Administrative Analyst II: Bachelor's degree with major coursework in business administration, public administration, or a related field plus three (3) years of professional administrative experience, in municipal government. Budget or financial analysis experience is preferred.

Licenses and Certifications:

  • Possession of a valid Class C California driver's license within 60 days of hire and have a satisfactory driving record.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed material and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS
Must be able to pass a pre-employment physical and background investigation, including fingerprinting.

The City is on a 9/80 work schedule. The City is closed to the public on Fridays.

MEDICAL The City of Galt participates in theCalPERSHealthProgram. Employees have a wide variety of choices of HMOs and PPOs.Employees of this groupreceive a set dollar amount for benefits(cafeteria plan) in accordance with the Galt Personnel Manual.

2019 City Contribution Amount per Month
Employee Only $590.38
Employee+ One $1,180.76
EE + Family $1,535.00
CASH IN-LIEU OF GROUP INSURANCE Employees who choose to waive coverage under the City's medical insurance program shall be compensated $200 per month for waiving employee only coverage, $350 per month for waiving employeeplus one and $500 per month for waiving employee plus family coverage.
DENTAL City pays the total cost of the premium for employee and dependents.
VISION PLAN City pays the total cost of the premium for employee and dependents.
LIFE INSURANCE City pays the total cost of premiums for $50,000 coverage.

LONG-TERM DISABILITY (LTD) City pays total cost of premium.

BI-LINGUAL PAY Eligible employees may receive fifty dollars ($50) per month for bilingual skills if meet the criteria and pass an oral and.or written examination.

EMPLOYEE ASSISTANCE PROGRAM Employee Assistance Program (EAP) is administered by Guidance Resources.Confidential, employer-paid benefit program designed to assist employees in solving personal problems and managing everyday issues. Available to employees and immediate family.

FLEXIBLE SPENDING ACCOUNT
Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis.

  • Medical spending up to $2,650 annually
  • Dependent care up to $5,000 annually

TUITION REIMBURSEMENT Up to $1,000 per fiscal year for approved reimbursements.

RETIREMENT SYSTEM (CalPERS)
Miscellaneous Employees
Classic CalPERS full time miscellaneous employees are covered under the 2 % @ 55 PERS retirement program, single highest year final compensation. The City pays 100% of the employer contribution for this program. Employees contribute 7% towards the employee contribution for this program.
PEPRA CalPERSfull time miscellaneous employees (hired after 1/1/13) are covered under the 2%@ 62 retirement program. The employee and the City share in the normal cost. The current employee contribution is 6.25%.

The employee and City bothcontribute to Social Security/Medicare.

Safety Employees

Classic CalPERS full time safety employees are covered under the3 % @ 50 PERS retirement program, single highest year final compensation. The City pays 100% of the employer contribution for this program. Employees contribute 9% towards the employee contribution for this program.
PEPRA CalPERSfull time safety employees (hired after 1/1/13) are covered under the 2.7%@57 retirement program. The employee and the City share in the normal cost. New members contribute fifty percent (50%) of normal cost of the plan.

The employee and City bothcontribute to Social Security/Medicare.

DEFERRED COMPENSATION Voluntary Deferred Compensation Plan throughTIAA-CREFF.
HOLIDAYS 13 paid holidays per year including one floating holiday.
VACATION LEAVE
Yrs of ServiceHrs/mo Hrs/yr Max
Less than4 years6.67000 80120
After 4years 10.0000 120 180
After 10 years13.3333 160 240
After 15 years16.6666 200 300
After 22 years 18.3333 220 300
SICK LEAVE Employees accumulate eight (8) hours per month.
ADMINISTRATIVE LEAVE 70 hours each fiscal year for exempt mid-managers.
LONGEVITY Regular full time employees who have been employed by the City for 15 years, shall be paid five percent (5%) above their regular base pay.Regular full time employees who have been employed with the City for twenty (20) years, shall be paid seven and one half percent (7.5%) above their regular base pay.
This summary is subject to change without notice, and does not constitute either an expressed or an implied contract.
If conflicts between this summary and basic policy statements occur, the basic policy will prevail.
01
Do you currently possess a bachelor's degree in business administration, public administration, accounting or a related field?

  • Yes
  • No
02
If yes to the question above, please state degree earned, area of concentration and school attended.

    03
    Do you currently possess any other certifications or degrees related to this position?

    • Yes
    • No
    04
    If yes to the question above, please state which certification or degree you have earned, area of concentration and school attended.

      05
      Do you possess two years or more experience as an administrative or management analyst?

      • Yes
      • No
      06
      If you answered yes to the question above, please describe your relative experience. Include job title, dates of employment, employer and specific job duties.

        07
        Describe your budget experience including forecasting and trending.

          08
          How would you assess your Excel competency level? - Beginner - Intermediate - Advanced - Expert

            09
            Describe the most complex Excel worksheet you've created and explain how it was utilized in your position.

              10
              Describe your experience in preparing written reports and recommendations.

                11
                Describe any Public Transit Services related experience?

                  12
                  Describe any Municipal Solid Waste Collection Services related experience?

                    * Required Question

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