Goverment Jobs
Published
December 6, 2018
Location
25 - Hinds County, Mississippi
Category
Job Type

Description

Characteristics of Work

This is administrative work which involves responsibility for assisting in the formulation and direction of the activities of an institution, department, or agency of state government. The work includes assisting and advising the administrative superior regarding activities to be undertaken, and in directing and supervising specific phases of operations in performing a variety of important administrative duties. The work also includes responsibility for analyzing administrative problems and requires the exercise of a high degree of independent judgment in the establishment, interpretation, application and enforcement of statutes, rules, regulations and policies. Incumbents usually work under the general supervision of the head of an institution, department or agency. The work is subject to review through conference, personal inspection and written reports for conformity with established policies, rules and regulations.

Examples of Work

Examples of work performed in this classification include, but are not limited to, the following:

Coordinates and assigns work to office staff.

Reviews the work of office staff for quality and accuracy.

Performs general clerical functions in assistance to the administrative superior which requires operating general office equipment.

Maintains calendar of events and personal agendas.

Maintains department/program files and records.

Assists in preparing budgets for the department.

Drafts and prepares correspondence.

Communicates policies, procedures, and federal and state regulations related to the agency.

Reads and interprets related policies, regulations, and statutes.

Organizes and schedules meetings.

Prepares and disseminates written and verbal information on department/program activities.

Assesses and communicates productivity of department/programs.

Researches and collects information needed to facilitate activities.

Uses analytical abilities in resolving problems and issues as they arise.

Assists in the contract process.

Assists in the preparation for Requests for Proposals (RFPs) as necessary by the agency.

Compiles data and prepares special reports.

Generates regular reports.

Prepares, reviews and processes various requests and requisitions.

Completes various forms related to office activities.

Continues the responsibilities of the director or administrative head in their absence as directed.

Ensures that daily activities of the office are continued in the absence of an administrative superior.

Supervises the activities of office as directed.

Performs related or similar duties as required or assigned.

Minimum Qualifications

These minimum qualifications have been agreed upon by Subject Matter Experts (SMEs) in this job class and are based upon a job analysis and the essential functions. However, if a candidate believes he/she is qualified for the job although he/she does not have the minimum qualifications set forth below, he/she may request special consideration through substitution of related education and experience, demonstrating the ability to perform the essential functions of the position. Any request to substitute related education or experience for minimum qualifications must be addressed to the Mississippi State Personnel Board in writing , identifying the related education and experience which demonstrates the candidate's ability to perform all essential functions of the position.

EXPERIENCE/EDUCATIONAL REQUIREMENTS:

Education:
A Master's Degree from an accredited four-year college or university;

AND

Experience:
Three (3) years of experience in work related to the described duties.

OR

Education:
A Bachelor's Degree from an accredited four-year college or university;

AND

Experience:
Four (4) years of experience in work related to the described duties.

OR

Education:
Graduation from a four-year high school or equivalent (GED or High School EquivalencyDiploma);

AND

Experience:
Eight (8) years of experience in work related to the described duties.

Substitution Statement:

Graduation from a standard four-year high school or equivalent (GED or High SchoolEquivalencyDiploma), related education, and related experience may be substituted on an equal basis.

Essential Functions

Additional essential functions may be identified and included by the hiring agency. The essential functions include, but are not limited to, the following:

1. Assists administrative superior in the operations and supervision of a department and/or specific program/project within a state agency.

2. Serves as liaison and representative of the department and/or programs to agency personnel, to other public and private organizations, and to the general public.

3. Prepares and processes reports, legal documents, requests and other departmental paperwork.

4. May serve in the role of administrative superior in his/her absence.

Health/Prescription Insurance

Eligible employees have the opportunity to participate in the state?s health and prescription insurance program. Employees may select either single or family coverage with affordable co-payments. More detail can be found at Know Your Benefits.

Wellness Benefits
Employees are eligible for a wellness and health promotion program.This plan provides annual benefits for certain services with first-dollar coverage with no deductible.
Life Insurance
All eligible employees receive an actual term life insurance policy upon employment. The policy coverage is two times the employee?s annual salary to a maximum of $100,000. More detail can be found at Life Insurance Choices.
Optional Insurances
Many agencies offer discounted premiums for dental, vision, and cancer insurance.
Flexible Spending Accounts
Many state agencies provide opportunity for employees to participate in pre-tax spending accounts.These accounts allow employees to withhold childcare expenses and unreimbursed medical expenses prior to application of state and federal taxes.

Paid Personal Leave and Sick Leave

Full-time employees receive paid time off for personal needs and for sick leave.Leave begins accruing after one month of employment and may be used as it is accrued.Employees earn approximately 18 days of personal leave annually and 12 days of sick leave annually.

Military Leave
In accordance with federal law, all employees serving in the armed forces or the military reserves are entitled to 15 days per year for military training.
Holidays
Employees receive up to 10 paid holidays to enjoy many of our nation?s celebrations with family and friends.
Retirement Programs
The State of Mississippi provides all its employees a Defined Benefit/Defined Contribution Retirement Program.Employees become vested in the State?s retirement system after 8 years of employment.Both you and your employing agency contribute toward your retirement. More detailed information regarding the State?s retirement program can be found at http://www.pers.state.ms.us
Deferred Compensation
State agencies offer several opportunities for their employees to participate in a deferred compensation voluntary retirement savings plan.More information can be found at Deferred Compensation.
State Credit Union
All state employees are eligible to participate in the Mississippi Public Employees? Credit Union.This organization offers state employees special savings and borrowing plans.For more information about this program, call 601.948.8191.

Tuition Reimbursement

Many state agencies provide opportunities for their employees to achieve higher education through tuition reimbursement.Common programs include medical and nursing fields, accounting, and business/administrative fields.

Career Development and Training
The Mississippi State Personnel Board offers several management and administrative certification programs, as well as professional development courses to enhance employee value to the agency.Individual agencies also offer technical training and allow membership in professional organizations to employees in their specific fields of employment.
Promotional Opportunities
Employees who have completed 6 or more months of service are eligible for promotional opportunities within state government employment.Minimum qualifications must be met.
Career Ladders
Many job classifications provide career-ladder opportunities based upon attainment of competencies.These career ladders can increase an individual?s salary, provided funds are available within the agency.
01
What is the highest level of education (or semester hours of college) you have completed?

  • None
  • GED or High School Equivalency Diploma / High School Diploma
  • 30 semester hours
  • Associate's Degree / 60 semester hours
  • 90 semester hours
  • Bachelor's Degree
  • Master's Degree
  • Specialist Degree
  • Doctorate Degree
02
How many years of experience do you have? (refer to the job posting for an explanation of related experience)

  • No experience
  • 1 year of experience
  • 2 years of experience
  • 3 years of experience
  • 4 years of experience
  • 5 years of experience
  • 6 years of experience
  • 7 years of experience
  • 8 years of experience
  • 9 years of experience
  • 10 years of experience
  • More than 10 years

* Required Question

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