Goverment Jobs
Published
December 12, 2019
Location
Dekalb County, Georgia
Job Type

Description

Description

The Georgia Department of Human Services (DHS) delivers a wide range of human services designed to promote self-sufficiency and well-being for all Georgians. The department is one of the largest agencies in state government with an annual budget of $1.8 billion and more than 9,000 employees.DHS is comprised of three divisions:Division of Aging Services, Division of Child SupportServices, and the Division of Family and Children Services.

The Division of Family and Children Services (DFCS) is working to implement significant child welfare reform through the Blueprint for Change plan, which is the Division's roadmap to improving the lives of the children and families we serve. It is about strong practice, a committed workforce and the authentic internal and external engagement with our staff and the community. The Blueprint for Change has three pillars:

  • Practice Model: Adoption of a practice model that will serve as the foundation to keep kids safe and strengthen families; and inclusion of guiding principles, vision and mission statement.
  • Robust Workforce Development: Increased staffing and expertise for Child Welfare and Family Independence; research-based caseload ratios; mentoring for supervisors; improved compensation based on proven competency; and development of a career path.
  • Constituent Engagement: Creation of advisory boards at state, regional and local levels; organized "roadshows" to engage the public, local stakeholders and media; and build consensus and collaboration among partners, staff, and stakeholders.
Job Description

Job Description (General Summary):
DFCS is seeking candidates for the positions of Administrative Assistant 2. This positions report to the County Director and will be based in DeKalb County. The successful candidate will be motivated and passionate about changing the lives of children and families, brings a deep knowledge of child welfare and foster care placement services from a public/private perspective. The incumbent will able to work in partnership with stakeholders to achieve the mission, vision and Blueprint for Change of the Division.

Role and Responsibilities:

  • Provide administrative support to the County Director
  • Serve as County HR Liaison to include completing requests using HR Pass
  • Track Constituent Complaints & other requests through to completion
  • Develop and maintain a tracking system to assure prompt response to all correspondence.
  • Maintain the calendar and keep informed of meetings and appointments of the County Director.
  • Plan and coordinate meetings, conferences, seminars and travel calendars.
  • Answer office phone line. Process incoming and outgoing mail. Maintain record keeping & filing system.
  • Perform other professional responsibilities as assigned.

Core Competencies:

  • Excellent oral, written, presentation and interpersonal communication skills.
  • Strong proficiency in the use of Microsoft Office Suite and standard office software programs and office equipment.
  • Strong customer service skills to include active listening and sound judgement.
  • Experience using HR Pass would be an asset.
  • Ability to be a self-starter to carry out duties in a fast-paced environment.
Minimum Qualifications

Associate Degree from an accredited college or university AND one year of related experience.

OR
  • High School Diploma or GED AND three years of related experience.

Preferred

  • Working knowledge of HR Pass applicant tracking system is preferred but is not required.
Additional Information

Employment Information
Current State employees are subject to State Personnel Board rules regarding salary.

The Georgia Department of Human Services (DHS) accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DHS will contact educational institutions to verify degree, diploma, licensure, etc.

Criminal Background Checks/Applicant Privacy Rights
All applicants may be subject to a drug screen, motor vehicle history check and may be required to submit fingerprints to check for the existence of criminal history information through the Georgia Bureau of Investigation and the Federal Bureau of Investigation. Applicants have the right to challenge the contents of any criminal history record obtained for the purpose of employment with DHS. For an explanation of these rights, please read, "Applicant Privacy Rights" at:http://gbi.georgia.gov/sites/gbi.georgia.gov/files/related_files/document/ApplicantPrivacyRights.pdf

As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.

DHSis an Equal Opportunity Employer
It is the policy of DHS to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

In addition to a competitive salary, DHS offers a generous benefits package, which includes employee retirement plan; paid holidays annually; vacation and sick leave; health, dental, vision, legal, disability, accidental death and dismemberment, health and child care spending account. Visithttp://team.georgia.gov/for more information.

Insurance

Health, dental, vision, legal, disability, accidental death and dismemberment, healthcare and childcare spending accounts, and life insurance plans are available.

Health Benefits: 1-800-610-1863State Health Benefit Plan

Flexible Benefits:1-877-342-7339GA Breeze Portal

Retirement

State employees participate in the Employee's Retirement System. Contributions are based on a percentage of salary and service date entry

Employee Retirement System: 1-800-805-4609ERS Website

Deferred Compensation

Tax shelter plans are available that enable employees to provide for greater retirement security. Fund programs are available in both 457(k) and 401(k) plans.

Peach State Reserves: 1-877-342-7339ERS / Peach State Reserves

Credit Union

Employees are eligible to become members of theAtlanta Postal Credit UnionandGeorgia United Credit Union

01
How many years of experience do you have performing general office management/secretarial/bookkeeping duties, including keyboarding, filing, generating and managing correspondence (reports, documents, memos, forms, presentations), addressing telephone inquiries, duplicating documents and other activities to assist staff in preparing for and making presentations, completes data entry assignments, etc.?

  • None
  • Less than 1 Year
  • 1+ Years
  • 2+ Years
  • 3+ Years
  • More than 4 Years
02
What is your highest level of education completed?

  • Doctorate Degree
  • Master's Degree
  • Bachelor's Degree
  • Associate's Degree
  • Some College/Tech
  • High School Diploma
  • GED
  • None of the Above
03
How many years of experience do you have coordinating logistical arrangements for internal and external meetings including agenda preparation, facilities arrangements, recording and development of minutes from the meeting?

  • None
  • Less than 1 Year
  • 1+ Years
  • 2+ Years
  • 3+ Years
  • More than 4 Years
04
How many years of experience do you have providing administrative support and customer service?

  • None
  • Less than 1 Year
  • 1+ Years
  • 2+ Years
  • 3+ Years
  • More than 4 Years
05
How many years of experience do you have in data entry including filing, posting, completing forms and bookkeeping documents?

  • None
  • Less than 1 Year
  • 2+ Years
  • 3+ Years
  • More than 4 Years

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