Participates in the establishment, revision and maintenance of accounting and recordkeeping systems; prepares regular and special financial reports and statements.
Handles calls from vendors and staff; assists with vendor and departments account payable issues.
Prepares appropriate journal entries as required.
Checks, codes, and inputs invoices in the City's Accounts Payable system for processing.
Ensures all purchasing procedures are compiled and the invoices are properly coded according to the State Uniform Accounting system.
Prepares accounts payable check and e-payables check run.
Acts as backup for cashier functions, which includes counts, provide records and prepares reports on daily cash receipts; posts to cash ledgers for licensing and permit applications; and prepares daily bank deposit.
Assists external auditors in accounts payable audit procedures.
Schedules preparation of check issuance in order to take advantage of discounts for proper payment.
Performs monthly p-card transactions reconciliations and process the transactions in the City's accounts payable system.
Sorts and files documents and records, maintains alphabetical, index, and cross-reference files; assists department with photocopying, assembles materials, and simple clerical work when assigned.
Operates calculators, computer terminals and other standard office equipment.
Provide exceptional internal and external customer service. Answers the telephone, waits on the general public and co-workers, and provide information related to department and/or City policies and procedures. Builds and maintains positive working relationships with co-workers, other employees, and the public using principles of good customer service; promotes and represents the City to the public in a courteous, helpful, diplomatic and professional manner.
Performs related work as assigned/required.
Skill in the operation of accounting computer software, validating machines, adding machines and other office equipment; skill in counting/tabulating coins, bills, and checks.
Ability to make independent decisions within established accounting policies and procedures; ability to prepare and explain financial statements, accounting reports and records; ability to operate office machines; ability to make and verify computations quickly and accurately. Ability to listen and ascertain the needs of customers and staff; ability to obtain and communicate accurate information concerning process, policies and procedures to customers and staff. Ability to organize and maintain accurate records and files. Ability to perform clerical and administrative duties.
Ability to present ideas and communicate clearly and concisely, both orally and in writing. Ability to understand and follow verbal and written instructions. Ability to think, learn, grasp new ideas and learn the operation and policy and procedures of the City and the assigned department. Ability to use sound judgment in the decision making process, confront conflict and effectively problem solve. Ability to adapt to changing situations demonstrating flexibility and use of logical and practical course of actions to meet City and/or department/unit goals and objectives.
Ability to interact politely and professionally with co-workers, City officials, and the general public, including members of diverse cultural and linguistic backgrounds, regardless of race, religion, age, sex, disability, political affiliation, sexual orientation, pregnancy, or familial status. Ability to provide superior customer service and respond to difficult and sensitive co-workers and citizen inquiries and complaints.
Education & Experience Requirement: High School Diploma or equivalent with two (2) years of municipal finance or accounting experience. Bachelor's degree in accounting, finance or closely related field preferred.
On a continuous basis, sit at desk and/or stand at counter for long periods of time. Frequently required to walk; See, hear and talk with the public; read presented documents, write or use keyboard to communicate through written means. On occasion required to run errands, to climb or balance, stoop, kneel, crouch, taste, or smell. Intermittently twist and reach office equipment; lift or carry weight regularly of 10 pounds and on occasion weight of up to 30 pounds. Specific vision requirements include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Benefits are available to FULL-TIME employees only.
The City of Miami Gardens offers a comprehensive benefits package, including176 hoursof Personal Time Off (PTO)in lieuofvacation and sick timeand 12 paid holidays (11 holidays and 1 floating holiday).
The City participates in the retirement plan administered by the Florida Retirement System (FRS), which requires a mandatory 3% contribution.
Additional voluntary benefits (fully paid by the employee, but payroll deductible): dental insurance, vision insurance, flexible spending account, 457 Deferred Compensation plan, Roth IRA, additional life insurance, short-term and long-term disability insurance, supplemental insurance plans, legal and identity theft coverage.
- Some High School
- High School Diploma or GED
- Some College
- Minimum of 60 College Credits or more
- Associate's Degree
- Bachelor's Degree
- Master's Degree or Higher
- No experience
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years or more
* Required Question