Under general supervision of the Finance Director, the Accounting Specialist performs a variety of clerical and technical accounting functions involving accounts payable, accounts receivable, payroll, general ledger, budget, and asset management; provides account analysis and monitoring of accounts; provides accounting support to other personnel; assists in carrying out the general record keeping functions of the Finance Department; and performs other related duties as assigned. This is a regular, part-time position consisting of 25-30 hours per week.
The duties include, but are not limited to, the following:
Accounts Payable - Processes invoices for payment; verifies the proper authorization of payments before processing; maintains W-9 forms; reconciles vendor statements; prepares 1099 reporting to IRS; corresponds with vendors regarding payments and related issues; resolves vendor problems and inquiries, when needed; provides technical assistance to various City staff to ensure proper classification of expenditures; prepares Warrant Register and supporting documents for review by Finance Director.
Accounts Receivables - Prepares City invoices in the accounts receivable system for the billing of recoverable expenses, permit fees, grant funding, and other various revenues sources; corresponds with insurance companies regarding cost recoveries related to property damage claims; maintains various accounting records of outstanding receivables.
Payroll - Along with the Accountant, shares duties in processing payroll on a bi-weekly basis; provides support in the reconcilement of payroll liabilities; prepares various payroll costs analysis reports; analyzes and processes payments related to employee benefit for accuracy and timeliness.
Cash Receipts - Reviews the daily cash receipts and deposits, and reconciles cash and/or account balances, as assigned.
General Ledger - Provides account analysis and monitoring of various general ledger accounts, including developer deposits, facility rental deposits, payroll liabilities, and various departmental expenditures; prepares necessary journal entries, as assigned.
Asset Management - Inventories and tags certain assets; maintains and updates schedules of certain assets; provides research and cost analysis of various departmental equipment leases; maintains records regarding fleet management and coordination of DMV requirements; performs other various asset management record keeping for the City.
Records Management - Maintains a wide variety of fiscal information, files, and records (e.g., accounts payable, accounts receivable, contracts, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
Budget - Gathers and enters data related to the preparation of the City?s biennial budget; monitors account balances and related financial activity for the purpose of ensuring budgeting compliance.
Annual Audit - Assist in preparing year-end account reconcilement schedules and year-end closing procedures; provides auditors with requested information and account analysis.
Performs a variety of general clerical and accounting duties, including typing, 10-key by touch entry, and maintaining fiscal records.
Coordinates with other staff for the purpose of completing various projects and ensuring accurate fiscal reporting.
Performs a variety of other related duties and special projects, as assigned, for the purpose of ensuring an effective and efficient Finance Department.
Generally accepted accounting principles and practices.
Familiarity with accounts payable, accounts receivable, and payroll procedures and functions.
Contemporary computer software applications, including word processing, spreadsheets, and other record-tracking systems.
Vendor-packaged financial data processing systems.
Operate a personal computer, 10-key calculator by touch, and other modern office equipment.
Maintain a variety of accounting records and files.
Understand and implement oral and written instructions.
Work well with minimum supervision.
Establish and maintain cooperative relationships with those contacted in the course of work.
Education and Experience:
Equivalent to completion of college-level intermediate accounting, college associates degree preferred, three years of general accounting experience, or any combination of education, experience, and training that would likely provide the required knowledge and abilities.
Must possess and maintain a valid California Driver?s License and Proof of Insurance.
Physical Demands and Working Conditions:
While performing the duties of this job, the employee is frequently required to communicate with others, use a telephone, and work on a personal computer. The incumbent may handle or feel objects, tools, or controls; and reach, lift, or move files and other documentation up to 25 pounds.
The employee requires close vision and working on a VDT screen and the ability to focus on small objects. The noise level in the work environment is moderately quiet.
Tools and Equipment:
Personal computer including spreadsheet and word processing software programs; telephone; 10-key calculator; typewriter; fax and copy machine; and other modern office equipment is necessary.
A formal City application, rating of education and experience, oral interview, and references shall be required. Job-related tests may also be required.
The duties listed above are intended only as illustrations of the various tasks that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Application forms may be obtained from the City of Laguna Hills website at www.lagunahillsca.gov, or by calling (949)707-2600. Applications must be filled out completely and must show that the minimum qualifications are met. Resumes will not, nor will references to a resume, be accepted in lieu of a completed City application. Completed applications must be received by the City no later than 5:00 p.m. on the filing deadline. Based upon information presented on the applications, those applicants possessing the most suitable qualifications will be requested to continue in the recruitment process. All applicants will be notified by mail of the results of the selection process.
EQUAL OPPORTUNITY EMPLOYER
The City of Laguna Hills recruits and hires without regard to race, color, religious creed, physical or medical condition or handicap, sex, age, marital status, or national origin except in those specific instances whereby a bona fide occupational qualification demands otherwise.
The Immigration Reform and Control Act of 1986 requires that you must be a U.S. citizen or an alien lawfully authorized to work in the United States to be eligible for hire.
This job bulletin does not constitute an expressed or implied contract and provisions contained herein may be modified or revoked at any time without prior notice or agreement.
The City is a member of CalPERS. Thisposition offers part-time benefits inlcuding vacation, sick leave, and holidays.