This is accounting and related specialized clerical work in maintaining fiscal records. Some employees in this classification will also perform some non-accounting duties as required in the designated department. Work involves the application of fundamental double entry bookkeeping knowledge and related skills. Work is performed according to established procedures, and employees are expected to perform standardized tasks with independence. The nature of the work requires familiarity with and constant use of a PC and/or mainframe computer system. Work is reviewed by supervisors through observation and review of records and reports.
ESSENTIAL FUNCTIONS AND ADDITIONAL RESPONSIBLITIES
- Posts to and maintains various ledgers; prepares or assists in preparing basic reports.
- Receives, records and deposits cash receipts; prepares daily tabulations and reports of cash receipts; distributes receipts to proper funds following established routines; makes daily entries in cash receipts ledger, prepares checks for deposit.
- Assists in the creation of T-forms, budget transfers, journal entries, and check requests as needed.
- Classifies receipts and disbursements in accordance with established codes, referring questionable allocations to the supervisor; maintains billing and posting of charges and credits to accounts; enters transactions into computerized accounting system using a computer terminal.
- Inputs computer system control parameters and maintenance transactions into the accounting system.
- Prepares payroll and vendor checks for payment of transactions having immediate priority.
- Prepares reports and maintains accounting schedules and other statistical schedules.
- Prepares records to maintain payroll/personnel database.
- Verifies accuracy of bi-weekly payroll checks, pension checks, and related reports.
- Checks customer accounts receivables and acts in accordance with established policy.
- Enter invoices and other documents into EBS (Oracle e-Business Suite), verify the data entered for accuracy and make appropriate corrections as needed.
- Identify, research and reconcile problems with supervision.
- Review and enter manual journal and budget entries submitted by user departments requiring City Manager approval.
- Prepare and organize records to be sent to Records Retention.
- Maintain an ongoing file of unapproved invoices and follow-up with user departments and vendors timely, in accordance with the Florida Prompt Payment Act.
- Copy and distribute invoices to appropriate departments for approval of payment.
- Routinely scan various documents for archiving
- Run reports from the internet purchasing card system and review transactions and documentation for completeness and accuracy.
- Review and audit travel advance and reimbursement documents prior to payment.
- Reconcile vendor statements of account with Accounts Payable records.
- Maintain confidentiality of records in compliance with Florida's Government-in the-Sunshine Law.
- Assists with annual budget preparation.
- May perform various non-accounting functions, such as maintaining departmental personnel and payroll records and filing and retrieving documents.
- Assists professional accounting personnel with financial statement and budget preparation.
- Works with third party vendors to reconcile problems with unpaid invoices
- Performs new hire procedures and documentation for hiring authorities.
- Participates in projects as applicable.
- Performs related work as required.
- High school diploma from an accredited school or its equivalent.
- Two (2) years of experience in a finance, accounting, payroll, or book keeping related field.
- An equivalent combination of education, training and experience which provide the knowledge, skills and abilities and other competencies necessary for success in the target position may be considered.
Required Documents:GED, High School Diploma, College Diploma or Unofficial Transcripts
- Must possess and maintain a valid telephone number.
- May be required to work overtime, or alternate hours, as necessary for the efficient operation of the department.
- Position may be designated as Mission Critical by Department Director.
- Knowledge of basic double entry bookkeeping principles and practices and their application to accounting transactions.
- Knowledge of modern office methods, procedures and equipment.
- Ability to learn City and departmental policies and procedures governing payroll and purchasing.
- Ability to maintain moderately complex financial records and prepare routine and special financial reports and statements.
- Ability to make and verity computations with accuracy at a reasonable rate of speed.
- Ability to operate various office equipment, including a computer terminal and calculator, in accordance with established procedures.
- Ability to understand and follow verbal and written instructions.
- Ability to establish and maintain cooperative and effective relationships with supervisor, co-workers, other City employees and the general public.
- Knowledge of or ability to learn PeopleSoft, Maximo, Oracle, UMS (City's customer and document management applications sufficient to perform essential functions and responsibilities of the position.
- Requires sedentary work that involves walking or standing some of the time, exerting up to 10 pounds of force on a recurring basis, and routine keyboard operations.
- The job risks exposure to no significant environmental hazards.
- The job requires normal visual acuity, and field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception.
THE CITY OF LAKELAND IS AN EQUAL OPPORTUNITY/EQUAL ACCESS EMPLOYER AND A DRUG FREE WORKPLACE
Benefits for All Regular Full-Time and Regular Part-Time Employees
Annual leave is accumulated monthly and based upon years of service as follows:
Unlimited accrual at the rate of one day per month. Eligible for use as soon as earned. Regular part-time employees who work at least 20 hours per week accrue sick leave at the rate of 4 hours per month.
*NOTE: REGULAR employees with a working day other than 8 hours, please contact your supervisor regarding these policies.
Sick Leave Pool
Allows employees to receive sick leave benefits in cases involving catastrophic or long-term illnesses or injuries after all personal leave time has been depleted. Regular full-time employees contribute 8 hours and Regular part-time employees contribute 4 hours on an annual basis. Employees must have completed one full year of service on or before December31st of the calendar year enrollment; and have accumulated at least 40 hours of sick time (20 hours for Regular part-time employees). Participation in this program is voluntary.
For more information, contact Kristina Hunt at 834-6019.
Family & Medical Leave
Federal legislation guarantees up to 12 weeks per year off work under certain circumstances outlined in the policy manual. The employees must have been employed by the City for at least 12 months and have at least 1,250 hours of service during the 12 month period before the requested leave. The City will continue its group life and health insurance for an employee on leave at the same level and under the same conditions that existed while the employee was working.
Provision for retirement income requiring mandatory participation for full-time regular employees.
Defined Benefit Plan:
Defined Contribution Plan:
Executive and new hires over age 52
Employee 8.5% or 10.732% per election upon hire
Deferred Compensation 457 Plan:
A voluntary plan that is invested in mutual funds. The Employees' Pension Board performs the due diligence on the mutual funds. Employees may reallocate their account at any time.
Maximum contribution for 2019 is $19,000; employees age 50 or older can also add a "catch-up" amount of $6,000. Additionally, a match of up to 5% of salary is offered by the City in Plan C.
Eleven (11) holidays, includes one personal floating holiday to be used at any time after three months of employment and prior to the end of the calendar year.
Up to three days off with pay due to death of an immediate family member (as defined in the policy manual). Up to four hours off with pay may be obtained through supervisor approval to attend local funeral services of persons other than immediate family.
Employees required to serve on jury duty will be relieved of responsibility for their regular work shift or portion thereof and receive full pay while serving. All fees received for such service may be retained by the employee. Employees subpoenaed to any civil or criminal court proceeding, which employee is not personally or monetarily interested, shall be paid as if engaged in regular work activities.
Allows for up to 240 hours in any one calendar year for annual military training without loss of pay or benefits for any employee in some type of reserve status for the United States Armed Forces. (see policy manual for additional information).
Refer to Family & Medical Leave for those employees who qualify. Others may take up to three months leave of absence available upon approval of the Department Head. Employees may opt to utilize any combination of paid (sick or annual leave) or unpaid leave.
Leave of Absence Without Pay
Written requests are subject to approval by Department Head and City Manager or designee for less than 90 days. Requests for more than 90 days also require Civil Service Board approval for employees in a Civil Service classification.
For more information, contact Sue Cook at 834-6844.
A program designed to provide a consistent and organized method for employees to submit and be rewarded for constructive ideas for improvement. Maximum award is $1000.
For additional information, contact Kathy McNelis at 834-6348.
Direct Deposit of Paycheck (refer to handout in new employee folder)
An account must be established with the institution of your choice prior to signing up for direct deposit.
Uniforms issued at no cost to employees for those job classifications which require them. Equipment is issued to employees at either no cost or discounted cost depending upon job classification.
Free while at work.
Employees may be permitted two 15 minute breaks during the work day. The time shall be at the discretion of the supervisor.
For Information on Health Insurance, Dental, Vision, and Life Insurance please contact Benefitsat 834-6797.
For Information on Retirement Benefits, contact the Retirement Services Department at834-8784 or 834-8794.
For Information on Firefighter and Police Officer Retirement Benefits, contact Benefits USA at 800-452-2454 x205
- High School Diploma or GED
- Some College - less than 30 credit hours
- Some College - 30 credit hours, but less than 60 credit hours
- Associate's Degree or 60 credit hours
- Bachelor's Degree or 120 credit hours
- Master's Degree
- Doctorate Degree
- 0-1 year
- 1-2 years
- 2+ years
* Required Question